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 Quick Search for e-Builder Help

Using this Site

  • Use Quick Search for e-Builder Help (above) to enter an e-Builder topic or keyword. Many times that will produce the information you need most quickly.
  • User Manual provides e-Builder application instructions tailored for MIT's implementation.
  • Project (MIT) Processes details how users interact with the MIT-specific forms and processes that have been added to e-Builder.
  • Terminology defines the terms used by e-Buillder, and e-Builder users, in the context of the MIT implementation.
  • FAQs is a list of frequently asked questions and answers.
  • The final tab provides instructions on how you can provide feedback to the MIT e-Builder implementation team.
  • See recent changes to this site.

    This space documents the use of e-Builder at MIT for all users of the application.

    • Use the Home Screen to start reading from page 1 of the manual.
    • You can print the manual, or just one or more topics, using the Export to PDF option on the Tools menu for this site.
    • Links are provided for specific topics in the manual.
    Term Definition
    Academic Council

    Provost and Deans Committee (Annual review is last step of In Cycle Process)
    Action In e-Builder, an action is a trigger to complete a step in the workflow.
    Actor

    In e-Builder, an actor is a person that can act on a step. Actors receive notifications via email to login to e-Builder and accept or decline the responsibility to complete that step. Once an actor takes an action the step is considered complete.

    Administrative Officer (AO)

    Typically for each Department or Lab

    As Bid Budget - Competitively bid pricing;.

    Reviewed by R-CRSP if it exceeds the Preliminary Budget.

    Assistant Dean (AD)

    One for each School or Operating Unit/Area (EVP, DSL, etc.)

    Building Committee

    Reviews Major Capital Projects and recommends approval to Exec. Committee
    CC Campus Construction
    CC Planner A planner in the Campus Construction department

    CRSP

    Committee for Renovation and Space Planning - Chaired by the Associate Provost. Projects are usually CRSP projects, though some are referred to as non-CRSP projects in which processes may be slightly different.
    Commitment Same as SAP, a commitment is used for e-Builder process 0404 Issue Purchase Order/Issue Contract
    Contingency Project funds set aside that can be used for unforeseen expenses.

    DLC

    		 Department, Lab or Center

    eB

    		 Abbreviation for e-Builder

    eB Admin

    		 An administrator of the e-Builder software application working out of the MIT Facilities team

    EVP

    Executive Vice President, responsible for Non-Academic Department Administration

    Executive Committee

    Committee that approves and funds Major Capital Projects on behalf of the Corporation.
    Form

    Forms are input screens used to record data or information, usually about projects. The most common form in e-Builder is a Workflow Form, which is within e-Builder Processes

    In Cycle Process

    CRSP batch review/approval to coincide with annual Institute Budget Cycle (Dec - Apr)
    MOU Memorandum of Understanding

    OBFP

    Office of Budget and Financial Planning (Budget Office)
    OCP Office of Campus Planning

    OCP Assignor

    		 Office of Campus Planning Assignor

    Out of Cycle Process

    Year round process used except for December to April

    PICS - Project Information and Cost System

    An MS Access customized database that merges non-financial project information with SAP Financial Information networked on Project Manager's Desktops. PICS will be retired when e-Builder is fully implemented.

    Plan/Study

    Work carried out by Campus Planning and Design
    Process In e-Builder, a mechanism to route information based on defined business rules, track communications and ensure accountability for all project participants. 

    Proposed Preliminary Budget

    First estimate reviewed by R-CRSP, typically based on sketches or SD's

    Provost

    		 Senior administrative officer.

    R-CRSP

    Renovation Subcommittee of CRSP - Reviews and approves most all planning studies, space changes, space requests and space reassignments. The formal minutes are used to notify the Community of project decisions and to direct the  Budget Office to transfer funds to specific projects

    SEG

    DoF's System Engineering Group

    Space Change

    All renovation project on campus greater than $10,000 or moving of walls or two or more trades

    Space Request

    DLC request to permanently or temporarily use space not currently assigned it (*)

    Stage 1 Budget

    Cost estimate for the conceptual, feasability or initial design work needed for project start.
    Workflow

    In e-Builder, the automation of a business process during which documents or other information is passes between project participants for action.

      I've logged into e-Builder but cannot find my project. How can I find it?

    How can I see project details and documents for a project to which I am not assigned?

    How do I add a user to e-Builder?

    Which e-Builder Process Should I Use?  A simple guide to tasks and processes in e-Builder. Print by exporting the page to PDF.

     The e-Builder Core Team wants your feedback! To provide comments and suggestions:

    • In e-Builder, go to project "99974-z e-B User Experience"
    • In the left column click on Forms
    • Select the "MIT e-Builder Feedback" form
    • Fill in the information
    • Click "Post Form" to submit
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    Hints and Tips

    Single Sign On

    No need to remember another password for e-Builder. Use e-Builder Single Sign On

    View Only Mode

    View projects to which you are not assigned. Use View Only Mode

    Delegation When You Are Away

    Delegate your e-Builder authority while away. Use Delegation

     

     

     

     

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