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About this Site
Use the below tabs to find information about using e-Builder at MIT.
- The User Manual provides instruction in the use of the e-Builder application tailored for MIT's implementation.
- MIT Processes details how users should interact with the MIT-specific forms and processes that have been added to e-Builder.
- Terminology defines the terms used by e-Buillder, and e-Builder users, in the context of the MIT implementation.
- The final tab provides instruction on how you can provide feedback to the MIT e-Builder core team.
This space documents the use of e-Builder at MIT for all users of the application.
- Use the Home Screen link to start on Page 1 of the manual.
- You can print one or more topics using the Export to PDF option on the Tools menu for this site.
- Links specific topics in the manual appear below.
Processes support specific MIT workflows that have been custom built into e-Builder. Much of your work within e-Builder will happen after you receive a notification that a process or workflow requires your review or action.
01.02 New User Request and Assignment (NUSER)
01.03 Add Resource to a Project (ADDRE)
2.02 Project Definition Form Creation (PD)
02.03 CRSP Screening Kickoff (CRSPK)
04.04 Issue Purchase Order/Award Contract
| Term | Definition |
|---|---|
| Academic Council | Provost and Deans Committee (Annual review is last step of In Cycle Process) |
| Action | In e-Builder, an action is a trigger to complete a step in the workflow. |
| Actor | In e-Builder, an actor is a person that can act on a step. Actors receive notifications via email to login to e-Builder and accept or decline the responsibility to complete that step. Once an actor takes an action the step is considered complete. |
Administrative Officer (AO) |
Typically for each Department or Lab |
As Bid Budget - Competitively bid pricing;. |
Reviewed by R-CRSP if it exceeds the Preliminary Budget. |
Assistant Dean (AD) |
One for each School or Operating Unit/Area (EVP, DSL, etc.) |
Building Committee |
Reviews Major Capital Projects and recommends approval to Exec. Committee |
| CC Planner | A planner in the Campus Construction department |
Committee for Renovation and Space Planning - Chaired by the Associate Provost. Projects are usually CRSP projects, though some are referred to as non-CRSP projects in which processes may be slightly different. |
|
| Commitment | Same as SAP, a commitment is used for e-Builder process 0404 Issue Purchase Order/Issue Contract |
| Contingency | |
DLC |
Department, Lab or Center |
eB |
Abbreviation for e-Builder |
eB Admin |
An administrator of the e-Builder software application working out of the MIT Facilities team |
EVP |
Executive Vice President, responsible for Non-Academic Department Administration |
Executive Committee |
Committee that approves and funds Major Capital Projects on behalf of the Corporation. |
In Cycle Process |
CRSP batch review/approval to coincide with annual Institute Budget Cycle (Dec - Apr) |
| MOU | Memorandum of Understanding |
OBFP |
Office of Budget and Financial Planning (Budget Office) |
OCP Assignor |
Office of Campus Planning Assignor |
Out of Cycle Process |
Year round process used except for December to April |
PICS - Project Information and Cost System |
An MS Access customized database that merges non-financial project information with SAP Financial Information networked on Project Manager's Desktops. PICS will be retired when e-Builder is fully implemented. |
Plan/Study |
Work carried out by Campus Planning and Design |
| Process | In e-Builder, a mechanism to route information based on defined business rules, track communications and ensure accountability for all project participants. |
Proposed Preliminary Budget |
First estimate reviewed by R-CRSP, typically based on sketches or SD's |
Provost |
Senior administrative officer. |
R-CRSP |
Renovation Subcommittee of CRSP - Reviews and approves most all planning studies, space changes, space requests and space reassignments. The formal minutes are used to notify the Community of project decisions and to direct the Budget Office to transfer funds to specific projects |
SEG |
DoF's System Engineering Group |
Space Change |
All renovation project on campus greater than $10,000 or moving of walls or two or more trades |
Space Request |
DLC request to permanently or temporarily use space not currently assigned it (*) |
Stage 1 Budget |
Cost estimate for the conceptual, feasability or initial design work needed for project start. |
| Workflow | In e-Builder, the automation of a business process during which documents or other information is passes between project participants for action. |
I've logged into e-Builder, but I cannot find the project I am looking for.
How can I see documents for a project to which I am not assigned?
The e-Builder Core Team wants your feedback! To provide comments and suggestions:
- In e-Builder, go to project "99974-z e-B User Experience"
- In the left column click on Forms
- Select the "MIT e-Builder Feedback" form
- Fill in the information
- Click "Post Form" to submit
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