| Term | Definition |
|---|
| Academic Council | Provost and Deans Committee (Annual review is last step of In Cycle Process) |
| Action | In e-Builder, an action is a trigger to complete a step in the workflow. |
| Actor | In e-Builder, an actor is a person that can act on a step. Actors receive notifications via email to login to e-Builder and accept or decline the responsibility to complete that step. Once an actor takes an action the step is considered complete. |
Administrative Officer (AO) | Typically for each Department or Lab |
As Bid Budget - Competitively bid pricing;. | Reviewed by R-CRSP if it exceeds the Preliminary Budget. |
Assistant Dean (AD) | One for each School or Operating Unit/Area (EVP, DSL, etc.) |
Building Committee | Reviews Major Capital Projects and recommends approval to Exec. Committee |
| CC | Campus Construction |
| CC Planner | A planner in the Campus Construction department |
CRSP | Committee for Renovation and Space Planning - Chaired by the Associate Provost. Projects are usually CRSP projects, though some are referred to as non-CRSP projects in which processes may be slightly different. |
| Commitment | Same as SAP, a commitment is used for e-Builder process 0404 Issue Purchase Order/Issue Contract |
| Contingency | Project funds set aside that can be used for unforeseen expenses. |
DLC | Department, Lab or Center |
eB | Abbreviation for e-Builder |
eB Admin | An administrator of the e-Builder software application working out of the MIT Facilities team |
EVP | Executive Vice President, responsible for Non-Academic Department Administration |
Executive Committee | Committee that approves and funds Major Capital Projects on behalf of the Corporation. |
| Form | Forms are input screens used to record data or information, usually about projects. The most common form in e-Builder is a Workflow Form, which is within e-Builder Processes |
In Cycle Process | CRSP batch review/approval to coincide with annual Institute Budget Cycle (Dec - Apr) |
| MOU | Memorandum of Understanding |
OBFP | Office of Budget and Financial Planning (Budget Office) |
| OCP | Office of Campus Planning |
OCP Assignor | Office of Campus Planning Assignor |
Out of Cycle Process | Year round process used except for December to April |
PICS - Project Information and Cost System | An MS Access customized database that merges non-financial project information with SAP Financial Information networked on Project Manager's Desktops. PICS will be retired when e-Builder is fully implemented. |
Plan/Study | Work carried out by Campus Planning and Design |
| Process | In e-Builder, a mechanism to route information based on defined business rules, track communications and ensure accountability for all project participants. |
Proposed Preliminary Budget | First estimate reviewed by R-CRSP, typically based on sketches or SD's |
Provost | Senior administrative officer. |
R-CRSP | Renovation Subcommittee of CRSP - Reviews and approves most all planning studies, space changes, space requests and space reassignments. The formal minutes are used to notify the Community of project decisions and to direct the Budget Office to transfer funds to specific projects |
SEG | DoF's System Engineering Group |
Space Change | All renovation project on campus greater than $10,000 or moving of walls or two or more trades |
Space Request | DLC request to permanently or temporarily use space not currently assigned it (*) |
Stage 1 Budget | Cost estimate for the conceptual, feasability or initial design work needed for project start. |
| Workflow | In e-Builder, the automation of a business process during which documents or other information is passes between project participants for action. |