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What you need to do IT-wise when you know you'll have a new hire at MIT

Getting IT resources for new hires at MIT often seems like a mystical process.  Hopefully equipped with the right knowledge ahead of time we can help make the process as easy as possible.

The Action Timeline

Things need to be done in a specific order in insure a smooth and quick start for new hires.

  1. T-minus 1-2 weeks to start date: Get the MIT ID number for the new employee. This ID number is the absolute first step. Nothing happens without this number. Email this number to the new hire.
  2. T-minus 5-2 days before start date: Have the new hire register their MIT Athena Account. This step is critical. It takes between 36 and 48 hours for the user's credentials to populate through all of IS&T's systems. If the user doesn't register their MIT Athena account until their start date, it will be another 2 days before they can gain access to any administrative systems since their credentials won't be in the appropriate MIT IS&T systems.
  3. On the start date, have the user's email accounts set up on all computers and devices. Add them to any shared calendars.
  4. On the start date, ALL web browsers the new hire will use (Firefox, IE, Safari, etc) should have the MIT Certificates and MIT Certificate Authorityinstalled.
  5. On the start date, have the new employee attend a new employee orientation and/or go over the new employee orientation website.
  6. On the start date, contact the appropriate people in IS&T to give the new hire access to any administrative systems they may need for their jobs.
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