NEO - Open Enrollment Release October 08

This release will mostly consist of minor changes/corrections to the main web site and benefits overview. A significant portion reflect the changes in benefits that will be announced during open enrollment.

NEO/Open Enrollment Key Dates

10/14 (Est) NEO Spotlight; Link to Survey should be available (new Contact Us page)

10/27 Open Enrollment Email & Updated Newsletter; NEO web site changes should be available

11/10 Open Enrollment Begins

11/21 Open Enrollment Ends

Project Dates:

10/08	Contact Us page draft to Web Team	Ken

10/13	Contact Us page posted for review	Web team

10/09	Content Draft/Source material to JW	Ken

10/14	New Contact Us Page released	Web team

10/16	Content material to Web team & Ken	JW

10/21	Audio Recordings	Ken

10/23	Web & MM updates posted for review	Web team and Ken

10/27	Release	Web Team

The following is the current proposed list of changes/corrections:

#	New Page/ Slide?	From	Date	Area, Page or URL	User Comment	Preliminary Recommendation	Web/ MM	Review Comments
15	n	Genesia Eddins	6-Aug	All	Use alternating photos that convey the dimension of diversity & inclusion that we say we respect and embrace. The current photos are disproportionately comprised of white men.	Discuss	Web	Yes but deferred. More discussion on slide sources needed. [Tom Pixton suggestion: piggyback with Staff Site project. N.B., not tied to a release- likely to be done in Jan-Feb '10 time frame]
24	y	Diane Gipson	11-Aug	Slides	Originally it stated links would be provided at the end, but they are provided after each section----will I be able to get the links at the end so that I can easily go to them.	Discuss	MM	Deferred. Link summary page to be added for next release. N.B.: some topics have links on each slide, some have links only on last one. <ac:structured-macro ac:name="unmigrated-wiki-markup" ac:schema-version="1" ac:macro-id="a97d12e4-4691-46cf-9932-19d688602cf1"><ac:plain-text-body><![CDATA[[Mockup slide to add at end of presentation. No audio to be recorded. Will decide then whether to include it.]	]]></ac:plain-text-body></ac:structured-macro>
50	n	Meg Chute	8-Aug	Growing & Learning/Staying Safe	Pam Greenley of EHS should review the references to EHS on these two pages.	Discuss	Web	Follow-up needed. Jullienne awaiting feedback from EHS. [Most likely deferred.]
53	n	Meg Chute	8-Aug	Growing & Learning	We should find a way/place to link from Growing & Learning to Performance Review and Development. Check with Kande. Find out when the Performance Development page changes will be launched.	Discuss	Web	Yes- defer to Open Enrollment release. [KP is following up with Kande. New site scheduled for release at the end of Oct. Will get text staged for when the site becomes available.]
63	n	HROs	12-Aug	Staying Safe	Add something about fire drills and emergency evacuation. J. Dean has asked EHS to evaluate the staying safe site and give us their feedback.		Web	Follow-up required. Julienne awaiting feedback from EHS. [need followup]
67	n	Kathleen Flynn	12-Aug	Slides - Tuition Assistance	Also, unless I missed it I do not see a reference to MIT Special Student courses in the Tuition Assistance section - eligible employees can take one class per term if they are admitted as a special student. I also think the when the script says "you" can take classes; we need to be careful that it is clear that it is an eligible "you".	Discuss	MM	Julienne Dean to discuss with Kathleen. [add "Am I Eligible" link to slide 57]
74	n	Gary Cahill	18-Aug	Slides- Retirement (53)	Script text - change "options" to "Plan". Capitalize "supplemental 401(k) plan". Rephrase " You invest your own funds in these supplemental plans, but MIT offers a terrific pre-tax saving plan and matches the first 5% you contribute." to "You invest your own funds in the supplemental plan and MIT matches the first 5% you contribute." Change "sign up for this great benefit now" to "sign up for this great benefit as soon as possible".	Discuss	MM	Defer to Open Enrollment release. [re-record. Minor. Will defer if no other major re-recordings required.]
76	n	Gary Cahill	18-Aug	Slides- Retirement (54)	Script contents. "The details on retirement plans may change from year to year as the IRS ..." does not apply to the Basic Retirement Plan. Need to specify the 401(k) Plan.	Discuss	MM	Defer consideration for Open Enrollment release. [re-record. Minor. Will defer if no other major re-recordings required.]
77	y	Gary Cahill	18-Aug	Slides - Enroll (63)	Script and slide contents. "You must enroll in 31 days" is not accurate; only required for some benefits. (E.G., not required for the MIT Basic Retirement Plan.) Suggest that we enumerate those benefits that have an enrollment deadline.	Discuss	MM	Yes. Defer for open enrollment release. Need to itemize those benefits subject to 31 day enrollment deadline. [Add text: For the Following Benefits... Dental, Health, FSA, Supplemental Life, Vision Plan]
79	n	Ken Paul	18-Aug	Slides - Time Off (45)	Script: change order of different time off categories to match the slide content.	Discuss	MM	Defer consideration until Open Enrollment release. [yes. Already changed in development.]
83	y	Allison Dolan	28-July	Staying Safe	Under Staying Safe, maybe include a couple computer safety tips, such as Never share your Kerberos aka Athena aka email password. No one at MIT (e.g. Computing Help Desk) will ask you to share your password, especially not via email - any such requests are phishing attacks. Be careful sharing any personal information, such as social security number (SSN), online or in person, unless you know how it will be used.	Discuss	Web	Yes. [Approach: this should be owned by IS&T. Will suggest changes to the IS&T "Your MIT Computer Credentials" site: Step 5. Safe Computing. Protecting your identify; preventing illegal access to your computer. Link: Safe Computing at MIT.]
85	y	Ken Paul	25-Aug	Benefits enrollment checklist	In the Enroll section of the Benefits Overview, list those benefits that require enrollment within 31 days. On the Your Checklists/Your Reminders, list the same information.	Discuss	Web & MM	Yes. [See 77 for content changes ]
87	n	Julienne	10-06	Your MIT Computer Credentials	1. "Find your MIT ID number" is incomplete		Web	Yes. [Add parenthetical (contained in your confirmation letter or check with your department contact)]
88	n	Various	10-06	Your Benefits & Slide 3	Change "Who is Eligible" to "Eligibility and Enrollment"			Yes. [Changed on slide, still undecided on whether we should change the Your Benefits/Who is Eligible? page name to Your Benefits/Eligibility and Enrollment.]
89	n	Rachel Avery	25-Sep	Your MIT	Need Quicktime version of video			KP is following up with MIT AV; target date is 10/16
90	n	Kathleen Flynn	19-Sep	Your Benefits/Who is Eligible & Slide 9	Remove Postdoctoral trainees from the eligibility language on the benefits website			Yes. [Also note that the HR Benefits pages need updating as well]
91	n	Jean Dzengelesk	16-Sep	Who is Eligible	#1. Determine if you're eligible To eliminate confusion, I suggest adding "benefits" as follows: "Your position requires that you work a minimum of half time for at least three months, or longer for some benefits programs." You are not likely to be eligible if you are a ... Since the first adean meeting this fall is not until 10/1, I will confirm with adeans via email that the job title "postdoctoral trainee" is no longer used and may be deleted.			Yes. [not a significant change]
92	n	Jean Dzengelesk	16-Sep	Who is Eligible	#2. Review your benefits From downloaded handy overview, Link to "http://hrweb.mit.edu.ezproxyberklee.flo.org/benefits/" did not work.			[follow-up needed; works OK now]
93	n	Jean Dzengelesk	16-Sep	Who is Eligible	Good to Know Postdoctoral fellows eligibility requirements -- in table header, change BSBC PPO to BCBS PPO. Visiting appointments, you may want to revise to include red text "If you hold an appointment at a minimum of half time for three months or more, your are entitled . . . ". Have you thought about providing a link to benefits options as done for Postdoctoral fellows?			[BSBC typo is on the Benefits page. At a minimum... change: yes Visiting appt's- need more research.] There apparently is no benefits page listing only those benefits for employees with visiting appointment status. This has to be added to the HR benefits web site.
94	n	Jean Dzengelesk	16-Sep	Multimedia	Questions? Still have questions? Do you not want employees to call Benefits Office -- phone # is not displayed, only email address.			No. [Benefits requested current approach]
95	n	Ken		Your Checklists/Your Reminders	MIT Rewards & Recognition link is broken			yes
96	n	Maria		Your Benefits/Planning your Future	Need section on Supplemental Life			Yes [Maria to supply info on 10/3. Now 10/7.]
97	y	Laurie		various	New "Contact Us" page; offer fewer choices so user doesn't get lost or contact the wrong organization			yes
98	Y	Julienne		Multi-media	Need new slide covering Supplemental Life			Yes [Maria to provide content and text. N.B. some question on whether we can address sufficiently through changes to existing slides and no script changes.]
99	n	Jesse Simone		Your MIT/ Getting Around	Wrong link listed for "Rooms and Buildings" under "see the sites"			Yes. [Should be: http://web.mit.edu.ezproxyberklee.flo.org/mindandhandbook/history/numbering_system.html ]

Child pages

NEO - Open Enrollment Release October 08