This process can be started by the Administrative Assistant, the Project Coordinator, and the Project Manager.
The purpose of the Document Review for CRSP process is to submit documents for review by the Internal MIT Project Team as well as the Architect/Engineer on record.
Start
- The Process Initiator fills out the required fields and attaches any documents for review in the Attached Documents tab.
- When Submit is chosen the initiator will be prompted to select any users they would like to add to the next step.
- The next step is Team Comments.
Team Comments
- The Project Manager and any users chosen in the previous step review the attached documents and add their comments to the Submitting Comments data grid.
- Comments should be submitted prior to the Design Review Comments Due Date.
- It is the responsibility of the Project Manager to submit the process past the step when this date is reached.
- When Submit is chosen the next step is PM Enters A/E comts?
PM Enters A/E comts?
- The PM Enters A/E conts? Conditional checks if Yes was selected for the Will you be entering the A/E comments for the A/E? field.
- If True (Yes) the next step is PM Hold for A/E Comments
- If False (No) the next step is PM Reviews Comments
A/E Reviews Comments
- The A/E Lead enters their comments and fills out the Architect/Designer of Record, A/E Comment(s), and A/E Comment(s) Date data fields.
- When Submit is chosen the next step is PM Reviews Comments.
PM Hold for A/E Comments
- The Project Manager is responsible for sending the appropriate questions to the A/E Team and to record their responses into the Architect/Designer of Record, A/E Comment(s), and A/E Comment(s) Date data fields.
- When Submit is chosen the next step is Doc Review MM.
PM Reviews Comments
- The Project Manager reviews the comments entered by the A/E Lead and enters their final comments into the PM Comment field.
- If Finish is chosen the next step is Doc Review MM.
- If Back to Team is chosen the next step is Team Comments.
- If Back to A/E is chosen the next step is A/E Reviews Comments.
Doc Review MM
- Mail Merge Automation step that creates a document combining the Submitting Comments data grid with all attached documents.
- A copy of this document will be saved to the projects Document Folders.
- The next step is Finish.
Finish
