02.05.a MOU Amendment (MOUA)

• The process can be started manually by the Project Manager. In this step they have the opportunity to fill out fields in the sections Amendment Details, Schedule, Funding Expectations, Location, Required Signatures.
• The process can also be started by the eB Admin. If so, the eB Admin must complete all required fields.
• When the Submit action is taken the next step is Provost Office Completes.

• In this step the Provost Office enters the Revised Total Cost, the Revised Square Footage, the Proposed Start Date and the Proposed Finish Date.
• When the Submit action is taken the next step is MOU MM.

• Once the PIT meeting has been completed the Project Manager opens and reviews the process and completes the required fields in the form. When finished the Project Manager takes the SUBMIT action.
• Next Step: PM Verifies Team Assignments

• The Provost Office drafts the MOU by completing all of the required fields, including Description of Project, Scope of Work, Assumptions and Qualifications, Design and Construction Delivery, Preliminary Range Estimate, Intent, Funding, LocationSize and Schedule and Endorsements. For any entry made into a text box where it is possible to control text attributes the Font should be set to Arial and the Font Size set to 16px.
• It is possble to paste text from a document into e-Builder text fields. It is important that the Font be set to Arial and Font Size set to 16px.
• Since the amount of work on the page is considerable, use the Save Draft button to save the process as necessary prior to taking the Submit action.
• When complete, take the Submit action the next step is Team Review.

The Project Team reviews the MOU content.
The process has been configured so that all of the team members (the e-Builder term is actors) must complete the Team Review step and then take the SUBMIT action.
If a team member was not properly assigned the process will continue without input from that person.
Next Step: Provost Office Reviews MOU Comments
Adding Comments/No Comment

Add your comments using the Comments tab. After adding your comments take the SUBMIT action.
If you have no comments, enter "N/A" or "No Comments" using the Comments tab. You must take the SUBMIT action even if you take this option not to comment.
Escalation Rules

This process step has escalation rules applied. After 7 days the process moves to the next step - Provost Office Reviews MOU Comments. If you do not comment, or indicate no comment within the 7 days you will lose your opportunity to contribute to the MOU.

• This step will automatically spawn a 02.06 - Stage 1 Budget (S1BA) process.

• The Project Team reviews the MOU content.
• The process has been configured so that all of the team members (the e-Builder term is actors) must complete the Team Review step and then take the SUBMIT action.
• If a team member was not properly assigned the process will continue without input from that person.
• Next Step: Provost Office Reviews MOU Comments

Adding Comments/No Comment

• Add your comments using the Comments tab. After adding your comments take the SUBMIT action.
• If you have no comments, enter "N/A" or "No Comments" using the Comments tab. You must take the SUBMIT action even if you take this option not to comment.

Escalation Rules

• This process step has escalation rules applied. After 7 days the process moves to the next step - Provost Office Reviews MOU Comments. If you do not comment, or indicate no comment within the 7 days you will lose your opportunity to contribute to the MOU.

• The Project Manager reviews the MOU comments from the team.
• When finished, the Project Manager takes the SUBMIT action.
• If Submit is chosen the next step is Provost Office Reviews MOU Comments.
• If Revise to Team is chosen the next step is Team Review.
• If Void is chosen the next step is Finish.

• The Provost Office reviews the MOU comments from the team and makes edits to the MOU content if needed.
• When finished the Provost Office takes the SUBMIT action the next step is Program Manager MOU Review.
• When the DLC Endo Outside of EB action is taken the next step is Finish.
• • The Provost Office downloads the system generated MOU.
  • The MOU is distributed to the DLC for review and endorsement.
  • The process remains in this step until the endorsed MOU is returned from the DLC. The endorsed MOU is added to the process step by uploading the document into the Executed MOU field.
  • When Submit is chosen the next step is Finish.

• The Project Manager reviews the MOU comments from the Provost Office.
• When finished, the Project Manager takes the Reviewed action.
• If Reviewed is chosen the next step is Program Manager MOU Review
• If Revise to Prov. is chosen the next step is Provost Office Reviews MOU Comments.