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Result or Product of this Process
10.07 - DoF Equipment Asset Tagging (EQAT) process is to be used for the QA/QC group to provide project managers with a list of all existing equipment in the listed project work spaces.
This process can be started by the Project Manager and Project Coordinator.
This Process spawned from 10.06 Closeout Deliverables Checklist. To be used for the QA/QC group to provide project managers with a list of all existing equipment in the listed project work spaces.
Start
The Project Manager should initiate this process when their project triggers a change to the R&M Inventory. (on a side note this is how that is determined: Answering these 3 questions for all CRSP projects would ensure that inventory is verifiably considered for 100% of CRSP projects. The project manager has to think about these questions in order to start the process anyway...we usually do it by email with questions back and forth.
If the answer is yes to any of these questions, then the process should continue. Otherwise, the process should finish.
1. Are there any changes to room numbers that result in changes to equipment location, or area served?
a. For example, a wall is added to create a new space and with an existing lab hood. This triggers a change to location for the existing hood and area served for the existing exhaust fan.
2. Is any inventoried equipment removed, abandoned in place, or modified?
a. For example, an AHU or exhaust fan is modified if ductwork is added or removed resulting in a change to area served.
3. Is any inventoried equipment added?)
The PM needs to enter the required project information on the start layout so that the R&M planner/scheduler can provide the PM with any existing equipment in those areas. They will also provide the inventory template to be filled out.
R&M P/S Uploads Spreadsheet
The R&M P/S gives PM list of existing equipment and template to fill out. Allows PM to address any existing equipment.
PM Updates Spreadsheet
In this step the PM will work with the Vendor/Contractor to update the spreadsheet with any new equipment related to the project so that it can be ID'd and tagged. Once the spreadsheet is updated the PM will upload it to this step.
R&M P/S Review
The R&M P/S reviews the spreadsheet attached by the PM and confirms it looks correct and has all the required information.
PM Submits WO
The PM submits a Work Order VIA SAP to have the equipment tagged. They will log the date the entered the WO into SAP in this step.
R&M P/S Tag Install
In this step the R&M P/S OR Vendor installs the equipment tagging. Once this is completed the R&M P/S will log the date.
QA/QC Verifications
This step notifies the QA/QC team that the equipment has been tagged and that they are cleared to visit the project location(s) to verify the correct tagging process has been completed. They will log the date they completed this verification in this step.
R&M P/S Upload Equip. List
R&M P/S and QA/QC work together to finalize the complete equipment list that will be uploaded to SAP. They will attach that list here so that it can be part of the final closeout document requirements as well as log the date the list was updated into SAP.
Finish
