06.02 General Contract Change Order (GCCO)

• Started by the project manager or contractor who fills in the required fields and attaches the associated Change Order Requests that are to be combined into a single General Contract Change Order.
• Be sure to add the Change Order Request properly. You must access the Filter Processes screen to select COR's to be processed. On screen instructions are provided in the process.
• When finished the initiator takes the Submit action.
• The next step is PM Review?

• Project managers review the submission. This step is important when the process is initiated by the contrator.
• As part of this step project managers must update the Schedule module to reflect any impacts to the schedule including the substantial complettion date.
• The project manager takes the Submit action to advance the process.
• If revisions are needed, the project manager has the option to take the Revise action to return this process to the initiator for changes.
• Following the Submit action the next step is Project Budget Change?.

This step allows for changes to the original information submitted by the initiator prior to resubmission and reconsideration by the project manager.

• The e-Builder system determines if this is a project budget change.
• If Yes (Budget Change) the next step is $0 Budget Change?.
• If No (Not a Budget Change) the next step is Time Only?.

• The e-Builder system detemines if this is a $0 budget change?
• If Yes ($0 budget change) the next step is Spawn $0 Budget Change.
• If No (more than $0 budget change) the next step is Spawn Additional Funding.

• The process $0 Budget Change is started.
• The project manager must complete the $0 Budget Change process.
• Following the Spawn $0 Budget Change step the process moves to the Fin./Analyst Hold for Completion step is started.

• The 03.03 - Contingency Request/True-Up Form/Additional Funding Request process is started and placed in the project manager's Court.
• The next step is Fin. Analyst Holds for Completion.

• The "Is this a Time Only request" field is evaluated to determine if this is a Time Only request.
• If True (Yes) the next step is Change Order M.M
• If False (No) the next step is Sum of Attached PCOs.

• The Financial Analyst holds the process until a budget change/additonal funding is resolved.
• When the budget is resolved the Financial Analyst takes the Submit action.
• The next step is Time Only?

• This is a e-Builder Mail Merge step that produces the Change Order document from the Change Order template.
• The next step is Initiator Review.

• This is an e-Builder step in which custom code sums the attached PCOs.
• The next step is Success?

• The Success field is evaluated to determine successful execution of Step 4.
• If True (Yes) the next step is Change Order M.M.
• If False (No) the next step is Initiator Resubmit.

• The Process Initiator reads the comments and reviews the process fields, updates as necessary and takes the Resubmit action.
• The next step is Sum of Attached PCOs.

• The Lead A/E reads the comments, reviews the process fields and takes the Approve action.
• The next step is Vendor Signature.

• The Vendor (Contractor or Consultant) reads the comments, reviews the process fields and takes the Approve action.
• The next step is PM Signature.

• The PM reads the comments, reviews the process and takes the Approve action.
• The next step is Program Manager Review.

• The Program Manager reads the comments, reviews the process fields and has the option to take the Approve or Modify CO actions.
• If Approve is chosen the next step is Program Director Review.
• If Modify CO is chosen the next step is Initiator Review.

• The Program Director reads the comments, reviews the process fields and takes the Approve action.
• The next step is Campus Construction Review.

• The Campus Construction Director reads the comments, reviews the process fields and has the option to take either the Approve or Modify CO action.
• If Approve is chosen the next step is >=$1M?
• If Modify CO is taken the next step is Initiator Review.

• The data field Change Amount is evaluated to determine if the chance is greater than or equal to $1M.
• If True (Yes) the next step is EVPT Review.
• If False (No) the next step is SAP C.O. Hold Step.

• The EVPT Office reads the comments, reviews the process fields and has the option to take the Approve or Modify CO action.
• If Approve is chosen the next step is SAP C.O. Hold Step
• If Modify is chosen the next step is Campus Construction Review.

• The eB Admin holds the process fields and waits for the SAP Integration to pick up and automatically move the process forward.
• When complete the next step is Compl PCOs on Hold.

• eBuilder runs custom code to to complete the PCO's.
• The next step is Success?.

• eBuilder evaluate the data field Passed Approval for a true condition.
• If True the next step is Finish.
• If False the next step is Initiator Resubmit.

• The Process Initiator reads the comments, reviews the process fields and and takes the Resubmit action.
• The next step is Compl PCOs on Hold.