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Result or Product of this Process
Limited Scope of Work/ Exhibit A ensures the for all contracts the LSW or Exhibit A is received before work commences on the contract.
This process is started by the Contractor.
1. Initiation
- Contractor fills out the required fields, attaches the appropriate supporting documentation and takes the Submit action.
- The next step is Project Manager Approves.
2. Project Manager Approves
- The Project Manager reviews the process and has the option to take an action to Submit or Revise.
- If Submit is chosen the next step is DoF Procurement Compiles Documents
- If Revise is chosen the next step is Initiator Revise.
3. Initiator Revise
- Initiator reviews the comments and revises the process and takes the Resubmit action.
- The next step is Project Manager Approves.
4. DoF Procurement Compiles Documents
- DoF Procurement reviews the process and attachments, compiles the LSW or Exhibit A document and attaches it to the process. DoF Procurement has the option to Submit or Revise.
- If Submit is chosen the next step is Program Manager Review.
- If Revise is chosen the next step is Project Manager Approves.
5. Program Manager Review
- Program Manager reviews the process and supporting documentation and has the option to take the Submit or Revise action.
- If Submit is chosen the next step is Vendor Executes.
- If Revise is chosen the next step is Project Manager Approves.
6. Vendor Executes
- The vendor reviews the LSW/Exhibit A document and has the option to Submit or Revise.
- If Submit is chosen the next step is Vendor Signature Step.
- If Revise is chosen the next step is Project Manager Approves.
7. Vendor Signature Step
- Vendor Signature step finishes the electronic signature of the Vendor from DocuSign and takes a Code Complete action.
- The next step is DoF Procurement Approves.
8. DoF Procurement Approves
- DoF Procurement reviews the process and takes the Submit action.
- The next step is Campus Construction.
9. Campus Construction
- The Campus Construction conditional step determines the path the process takes based on the Program Type or if the contract is managed by a different program.
- If True (Yes) the next step is Project Director Review.
- If False (No) the next step is Utilities.
10. Project Director Review
- Project Director reviews the process and has the option to take an action to Submit or Revise.
- If Submit is chosen the next step is Contract <$10M.
- If Revise is chosen the next step is Project Manager Approves.
11. Contract <$10M
- The Contract <$10M conditional statement determines if the projected contract value exceeds $10,000,000.
- If True (Yes) the next step is CC Director Executes.
- If False (No) the next step is VPF Procurement Review.
12. CC Director Executes
- CC Director reviews the LSW/Exhibit A, execute if ready and take an action to Submit or Revise.
- If Submit is chosen the next step is LSW/Exhibit A.
- If Revise is chosen the next step is Project Manager Approves.
13. VPF Procurement Review
- VPF Procurement reviews the process and takes an action to Submit or Revise.
- If Submit is chosen the next step is CC Director Review.
- If Revise is chosen the next step is Project Manager Approves.
14. CC Director Review
- CC Director reviews the process and takes an action to Submit or Revise.
- If Submit is chosen the next step is <$100m.
- If Revise is chosen the next step is Project Manager Approves.
15. Utilities?
- The Utilities conditional step determines the path the process takes based on the Program Type or if the contract is managed by a different program.
- If True (Yes) the next step is Utilities Director Review.
- If False (No) the next step is O&M Director Review.
16. Utilities Director Review
- The Utilities Director reviews the process and takes an action to Submit or Revise.
- If Submit is chosen the next step is Contract <$5M.
- If Revise is chosen the next step is Project Manager Approves.
17. O&M Director Review
- The O&M Director reviews the process and has the option to take an action to Submit or Revise.
- If Submit is chosen the next step is Contract <$5M.
- If Revise is chosen the next step is Project Manager Approves.
18. Contract <$5M?
- The Contract <$5M conditional step determines the path the process takes based on the Project Commitment Value being greater than or less than $5M.
- If True (Yes) the next step is M&U Director Executes.
- If False (No) the next step is VPF Procurement Review.
19. M&U Director Executes
- The M&U Director reviews the process and has the option to take an action to Submit or Revise.
- If Submit is chosen the next step is LSW/Exhibit A Signature.
- If Revise is chosen the next step is Project Manager Approves.
20. VPF Procurement Review
- The VPF Procurement reviews the process and has the option to take an action to Submit or Revise.
- If Submit is chosen the next step is VPF Procurement Review.
- If Revise is chosen the next step is Project Manager Approves.
21. M&U Director Review
- The M&U Director reviews the process and has the option to take an action to Submit or Revise.
- If Submit is chosen the next step is Contract <$100m.
- If Revise is chosen the next step is Project Manager Approves.