Before Fall Elections: Fall Elections are held only to fill vacancies. In October, check with the currently elected officers to find out if they want to automatically renew their position. If any don't, you'll need to hold an election.
Before Spring Elections: Spring Elections are held for all positions.
Other Elections: Elections outside of spring and fall elections are held only for vacancies. They should be held within 4 weeks of the vacancy.
Before Elections: Elections need to occur at a club meeting, which must be scheduled 2 weeks in advance. In addition to scheduling a club meeting for the election, the President also needs to get candidates for positions.
While nominations can technically be done at the election, this should be discouraged. It's good to know ahead of time who's running, so that other people can decide if they are running, and so you can know if you need to recruit more vigorously for any positions. Anyone interested in a position should speak to you or another officer.
Getting nominations - You should advertise what the positions are and how much work they are. The more of a description you can give people the more likely they are to choose a position appropriately. In addition to announcements, you and other officers may need to recruit for officers in person.
At Elections:
For each position, someone (probably the current position holder) should describe the position. Then, all nominations should be announced (including anyone has has already been nominated and declined). At this point, if there are new nominations, they are allowed. Then each candidate should have time to state their platform, and members should have a chance to ask questions.
Even in uncontested elections, you should still kick the candidates out of the room so that club members can say in closed meeting any concerns they wish to express. Then hold a vote (see the Standing Policies for how votes are conducted)
After a candidate has one, the candidates are allowed back in the room and the process is repeated for the next position.
After Elections:
The results should be announced to the club.
New officers should be added to the mailing list and given other access priveleges.