Responsibilities
Meeting Minutes - Take minutes during meetings. BOT, EOT, Post-Prod, and Most Swanky (Retreat) minutes should end up on the wiki.
Reserve Rooms - Reserve rooms if the Stage Manager is not at MIT student or unavailable during the day.
Respond to Emails - Respond to emails sent to ensemble-request.
Documents - Be responsible for all the documents relevant to the Ensemble, such as this one.
Mailing Lists
Ensemble
ensemble
ensemble-dartes
ensemble-request
ensemble-town-crier alias for town-crier for show publicity
ensemble-new we are gradually getting rid of this list
ensemble-interest contains cpw and midway interest from each year
ensemble-interest-2012
ensemble-interest-2013
ensemble-tech phase out this list?
ensemble-audition phase out this list?
ensemble-alum
ensemble-alum-ma
ensemble-directors those who have worked with us
ensemble-director-search those who interviewed and who we liked
ensemble-directors-request for managing the director lists
ensemble-tickets
There are more mailing lists than this, but the best way to find them all is really to go look at what lists er administers
Theater Arts
ta-announce
ta-auditions
ta-crew
Reserving Rooms
Opening the CAC Books
http://studentlife.mit.edu.ezproxyberklee.flo.org/cac/services/opening
CAC books are usually opened progressively, about a year beforehand. For example, you may only be able to reserve 5 rooms at first, then 10 more, then 40 more. Rules change year to year.
FIRST PRIORITIES: Summer, IAP, REX, CPW (you may not actually be able to reserve these at the time of the books opening)
SECOND PRIORITY: PDR4 (Put-in), Rehearsal Spaces
Start by getting good rooms close to tech week. Then work backward, starting with getting all the Thursdays (since these are usually hardest to get), then the rest of the days.
http://mv.ezproxy.com.ezproxyberklee.flo.org/virtualems/login.aspx
the initial opening period, you can reserve rooms whenever you want.
In general, you can fill out the form honestly, but picking a certain set of answers will end with you needing to fill out an event registration form.
- use er as your e-mail, since then the whole officer list gets any important e-mails
- if you plan to charge admission, you'll have to fill out an event reg form
- you're not having alcohol
- you don't have any under 18s or any non-mit people, unless there are actually more than 1 or 2 involved in your event
- actually tell CAC if you're having music. Being honest about this makes it easier for them to not do things like put loud music events directly over sala when you're having a show.
- ensemble events rarely have contracts involved (director contracts don't count)
Schedules office rooms
Schedules office rooms can be requested far in advance, but might not be approved until closer to the actual date.
Record rooms when you've requested them, since they won't be recorded anywhere else except your e-mail. Do that here: https://docs.google.com/spreadsheet/ccc?key=0AqKq8g29Ag1EdEdjX1VkLVJIclFHUm5rS3RSdnJjWHc&usp=sharing
Reserve rooms: http://web.mit.edu.ezproxyberklee.flo.org/registrar/classrooms/reserve/stds/index.html
Special Reservations
Summer Reservations can be attempted a few weeks in advance of the "Opening of the Books."
Mike Enos (menos@mit) is the person to contact about cube reservation. (it's a space in the media center which we once thought about using for a scene night a long time ago)