What you need to do IT-wise when you know you'll have a new hire at MIT
Getting IT resources for new hires at MIT often seems like a mystical process. Hopefully equipped with the right knowledge ahead of time we can help make the process as easy as possible.
The Action Timeline
Things need to be done in a specific order in insure a smooth and quick start for new hires.
- T-minus 1-2 weeks to start date: Get the MIT ID number for the new employee. This ID number is the absolute first step. Nothing happens without this number. Email this number to the new hire.
- T-minus 5-2 days before start date: Have the new hire register their MIT Athena Account. This step is critical. It takes between 36 and 48 hours for the user's credentials to populate through all of IS&T's systems. If the user doesn't register their MIT Athena account until their start date, it will be another 2 days before they can gain access to any administrative systems since their credentials won't be in the appropriate MIT IS&T systems.
- On the start date, have the user's email accounts set up on all computers and devices. Add them to any shared calendars.
- On the start date, ALL web browsers the new hire will use (Firefox, IE, Safari, etc) should have the MIT Certificates and MIT Certificate Authorityinstalled.
- On the start date, have the new employee attend a new employee orientation and/or go over the new employee orientation website.
- On the start date, contact the appropriate people in IS&T to give the new hire access to any administrative systems they may need for their jobs.