Checklist

The following is a list of tasks to be performed whenever a CRE Faculty or Staff member leaves:

•  Scan dropbox/infrastructure/inventory system/inventory.xlsx for any equipment owned/used by departing employee
•  Remove employee from cre-dropbox dropbox team
•  Scan coupahost for any equipment owned/used by departing employee
•  Go through the following file locations with employee and assign ownership of any departmental folders/items to:
  
  •  Dropbox: Assign items to cre-dropbox or appropriate employee
  •  Google Workspace: Migrate to cre-dropbox or assign to appropriate employee
  •  Github
  •  SCL-NAS
  •  Supercloud
    
•  Set up out of office email
•  Set up call forwarding for the user's MIT phone number 
  •  If user is going to a part-time basis or still needs access to their phone, adjust ring time to 10 seconds. This prevents the caller from having to wait ages to be forwarded.
    
  •  If user is departing MIT entirely, disconnect all call handling options and have all calls forwarded immediately.
    
  •  If employee is a receptionist, remove them from the shared call queue voicemail delegate
    
•  Collect Keys
  •  Office keys
  •  Tech Cabinet Keys
•  Moira groups
  •  Reassign ownership of owned groups
  •  Remove user from groups

Forms