Checklist

The following is a list of tasks to be performed whenever a CRE Faculty or Staff member leaves:

  • Scan dropbox/infrastructure/inventory system/inventory.xlsx for any equipment owned/used by departing employee
  • Remove employee from cre-dropbox dropbox team
  • Scan coupahost for any equipment owned/used by departing employee
  • Go through the following file locations with employee and assign ownership of any departmental folders/items to:
    • Dropbox: Assign items to cre-dropbox or appropriate employee
    • Google Workspace: Migrate to cre-dropbox or assign to appropriate employee
    • Github
    • SCL-NAS
    • Supercloud
  • Set up out of office email
  • Set up call forwarding for the user's MIT phone number 
    • If user is going to a part-time basis or still needs access to their phone, adjust ring time to 10 seconds. This prevents the caller from having to wait ages to be forwarded.
    • If user is departing MIT entirely, disconnect all call handling options and have all calls forwarded immediately.
    • If employee is a receptionist, remove them from the shared call queue voicemail delegate
  • Collect Keys
    • Office keys
    • Tech Cabinet Keys
  • Moira groups

Forms


For questions about this space email cre-it@mit.edu.