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- General tips:
- You should never pick up a drill. You're a delegator, not a builder.
- If you've been standing for more than 3 hours, you should sit down for at least a few minutes. Your legs will thank you.
- Likewise, hydrate and eat.
- Make sure you give people specific tasks. It is much much more effective to tell someone to "screw the legs on that table" than "go help sets." Make sure everybody has a job, and everything is getting done.
- Make sure people are being safe. Safety glases and tarps on floors are a must.
- Remember: everyone is stressed, including you. Take care of each other. Ask someone how they are doing. Smile and laugh at a your mom joke. Send a hellmo to Coprolite. It's okay.
- If it gets too much, you should take some time for yourself. Hide in the bathroom for the length of your favorite song just to refocus yourself. Treat yourself to stud boba.
- If people have been working all day (like your master carpenter or lighting designer), make sure you give them (and yourself!) a dinner break. We don't provide dinner at Put-In!
- First things first: get your food guy getting Dunkin (THE DUNKIN IN THE STUD IS CLOSED AT 7 AM) , get attendance going, get sets people to start bringing things from the set shop, get lights people doing their thing.
- What I like to do is get one of those big whiteboards and write down that checklist you made earlier. This is useful for several reasons. First, it lets you easily keep track of what has been done already and what still needs to be done. It also lets you assign people to tasks and keep track of where they are. Second, it's useful to have it to just sit down and re-think through what is going on. It can be great to help you re-focus on everything. Third, if someone asks you for something to do, it's easy for you to just look over and give them something to do!
Mary's checklist from Queen Lear (spring 2018). This was at the end of the day. You can see a lot of things got moved around or added as the day progressed. - Print out copies of the set design so people can consult them even when you/the set designer aren't around!
- When the people get back from the set shop with the tools, have someone set up a tool area. If you're in KLT, just put things in the back in the scene shop. If you're in Sala, you need to set up some tables. Tape out this area and don't let people inside if they don't have PPE/they don't know how to use the Mitre saw.
- All the drill chargers should be plugged in and all batteries that aren't being used should be charging. ALWAYS plug in dead batteries, or there will come a time in the afternoon where all the drills are dead.
- Remind people using saws that if they're about to make a cut, they should yell LOUD to warn people.
- From here on, things are rolling. Keep track of everyone and everything, check in on departments, help to solve problems. Pizza will come at some point, and everyone should chill and eat for a half hour. Then keep going. People will leave, people will come in. Keep everyone moving. You've got a show to do!
Remember, you're probably not going to get everything done. This is okay. However, you want to get as much done during Put-In while you're guaranteed to have people there to help you as you can. - Don't forget about setting up audience if you're in Sala! Everybody forgets this and everybody is really sad when they realize they forgot.
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If there are big things that need to be done (like setting up audience in Sala), ask prodstaff if you can steal the first half hour or so of rehearsal to get actors to help do this. A lot of hands makes it go much, much faster.
If people need to access space at different times of the day, ensure there's a plan for someone to be in space in between (because CAC doesn't like opening/locking up multiple times).
Assigning run-time jobs is the SM's job, but since it may affect Put-In you may want to check in with the SM about this. Things that need to be assigned include:
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