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Check the list of set pieces to be completed periodically to ensure that everything is being built on schedule. Large set pieces with many components are suitable to be worked on during builds, while smaller set pieces tend to be one- or two-person jobs. Still, be sure that these smaller jobs are still being done.
Set Shop
The two (previously three, rip) theater groups that use the set shop have written up several documents in an effort to keep the set shop clean and safe. These documents are all linked to here: https://docs.google.com/document/d/1bONe-KXnjkrsZy7yjn0W8GUtsDNZgBuEc9c5KTbo9bo/edit?usp=sharing
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No seriously. You will be up late on Saturday putting up scaff (if you're in Sala), and up early on Sunday for put-in. During Tech Week you should expect to spend 3-4 hours per day putting up audience or finishing set pieces, on top of PSets and rehearsals (although there is some work that can be done during rehearsals, anything noisy has to be done earlier or later in the day).
Put-In and Tech Week
Alright, this is it. The big one. The one you've been waiting for. The day where you ascend to godhood. It is up to you to ensure that the space is ready to go for the show. You can do it!!!
Before Put-In
- Put-In is usually the Sunday before tech week, lasting from 7am - 11 pm. Each actor and Ensemble member is required to complete a number of hours, usually 8. Details on this have varied from show to show – use your best judgement. If membership is particularly large, for example, you could only require 6 hours.
- Email out a google form asking for everyone's availability and what they are comfortable doing/skill level doing so
- Heights, power tools, painting detail work, sewing, carrying heavy things... things like that
- Dietary restrictions/pizza preferences
- Email department heads, asking:
- How many hours their department will need
- How many people they need
- When they think they'll need them
- The rule for department heads is that they should arrive at 7am when Put-In starts and should stay until their department is over or until they have completed their 8 hours, whichever is longer.
- Once you have this information, you want to start making your scheduling spreadsheet. There are fantastic examples from earlier shows – if you don't have one, for some reason, contact the previous TD.
Put-In
Before put-in, make sure you know what actors can do what and when they are available in order to schedule everyone for a reasonable time slot so that everything can be done. Ask whether people are afraid of heights and whether they can lift heavy things in addition to whether they have lighting experience. Make sure you have first-aid kit at Put-In, and again at Strike.
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