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The General Contract Change Order process combines previously approved Change Order Requests, generatedusing the 06.01 Letter or Release/ Change Order Request process, into a Contract Change Order for final approval.

Composition Setup
 
Deck of Cards
id6.02 Deck)
Card
labelSummary
  • This process is usually started by the project manager, however it can be started by the contractor.
  • The process routes the GCCO for approval and signature by the appropriate parties based on dollar amount and program.
Card
labelProcess Map

Card
labelStep Descriptions

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1. Start

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  • Started by the Project Manager or Contractor who fills in the required fields and attaches the associated Change Order Requests that are to be combined into a single General Contract Change Order. When finished the initiator takes the Submit action.
  • The next step is Time Only?

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2. Time Only? (Decisional Step)

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  • The "Is this a Time Only request" field is evaluated to determine if this is a Time Only request.
  • If True (Yes) the next step is Change Order M.M
  • If False (No) the next step is Sum of Attached PCOs.

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3. Change Order M.M

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  • This is a e-Builder Mail Merge step that produces the Change Order document from the Change Order template.
  • The next step is Initiator Review.

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4. Sum of Attached PCOs

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  • This is an e-Builder step in which custom code sums the attached PCOs.
  • The next step is Success?

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5. Success (Decisional Step)

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  • The Success field is evaluated to determine successful execution of Step 4.
  • If True (Yes) the next step is Change Order M.M.
  • If False (No) the next step is Initiator Resubmit.

 

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6. Initiator Resubmit

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  • The Process Initiator reads the comments and reviews the process fields, updates as necessary and takes the Resubmit action.
  • The next step is Sum of Attached PCOs.

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7. Initiator Review

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The Process Initiator (Project Manager) reviews the process fields and the auto generated mail merge document and has the option to select one of the following actions, Reviewed A/E, Reviewed - Vend, Redo Mail Merge.
If Reviewed A/E is chosen the next step is A/E Signatures.
If Reviewed - Vend is chosen the next step is Vendor Signature.
If Redo Mail Merge is chosen the next step is Time Only?

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8. A/E Signatures

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  • The Lead A/E reads the comments, reviews the process fields and takes the Approve action.
  • The next step is Vendor Signature.

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9. Vendor Signature

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  • The Vendor (Contractor or Consultant) reads the comments, reviews the process fields and takes the Approve action.
  • The next step is PM Signature.

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10. PM Signature

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  • The PM reads the comments, reviews the process and takes the Approve action.
  • The next step is Program Manager Review.

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11. Program Manager Review

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  • The Program Manager reads the comments, reviews the process fields and has the option to take the Approve or Modify CO actions.
  • If Approve is chosen the next step is Program Director Review.
  • If Modify CO is chosen the next step is Initiator Review.

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12. Program Director Review

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  • The Program Director reads the comments, reviews the process fields and takes the Approve action.
  • The next step is Campus Construction Review.

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13. Campus Construction Review

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  • The Campus Construction Director reads the comments, reviews the process fields and has the option to take either the Approve or Modify CO action.
  • If Approve is chosen the next step is >=$1M?
  • If Modify CO is taken the next step is Initiator Review.

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14. >=$1M (Decisional Step)

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  • The data field Change Amount is evaluated to determine if the chance is greater than or equal to $1M.
  • If True (Yes) the next step is EVPT Review.
  • If False (No) the next step is SAP C.O. Hold Step.

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15. EVPT Review

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  • The EVPT Office reads the comments, reviews the process fields and has the option to take the Approve or Modify CO action.
  • If Approve is chosen the next step is SAP C.O. Hold Step
  • If Modify is chosen the next step is Campus Construction Review.

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16. SAP C.O. Hold Step

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  • The eB Admin holds the process fields and waits for the SAP Integration to pick up and automatically move the process forward.
  • When complete the next step is Compl PCOs on Hold.

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17. Compl PCOs on Hold

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  • eBuilder runs custom code to to complete the PCO's.
  • The next step is Success?.

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18. Success? (Decisional Step)

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  • eBuilder evaluate the data field Passed Approval for a true condition.
  • If True the next step is Finish.
  • If False the next step is Initiator Resubmit.

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19. Initiator Resubmit

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  • The Process Initiator reads the comments, reviews the process fields and and takes the Resubmit action.
  • The next step is Compl PCOs on Hold.

20. Finish