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All actors are required to complete some number of Pre-Put-In hours, the number of which is usually 6. Tell actors in advance (3-5 days is good) when builds are going to happen, and put them on Callboard. These Pre-Put_-in hours can be completed by working at a build for any department (sets, costumes, pub sometimes lights, etc.) or in any other way the TD sees fit.
People involved with the show or members who do not complete their Pre-Put-In hours or do not complete their 8 hours at Put-In will lose their 2 comp tickets. Make sure that these people know the consequences of inaction.
Builds need not be dedicated to the completion of a given set piece. It is often advantageous to measure and cut lumber at builds, especially as put-in approaches. Keep in mind that anything constructed at builds must live in the office until Tech Week and must fit in the freight elevator. If you finish set pieces, try to paint them entirely before Put-In. The entire set usually needs to be painted during tech week, and it helps a lot when pieces don't require painting so just the floor/backdrop can be focused on.
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Put-In is the first day that the Ensemble is in space and is the single most important day for sets. Lights are hung, masonite is placed, big things are built, etc, etc. Generally Put-In officially runs from 7 am to 11 pm, though in reality it can go until 1am. Each member of the cast is required to attend Put-In for a a number of hours which varies from show to show (usually 8). The TD should schedule actors ahead of time (about two weeks) and attempt to distribute manpower throughout the day. Additionally, the TD should talk to lights, costumes, and props to see if/how much manpower they anticipate requiring during Put-In and when they want it during the day.
To reiterate, people involved with the show or members who do not complete their Pre-Put-In hours or do not complete their 8 hours at Put-In will lose their 2 comp tickets. Make sure that these people know the consequences of inaction.
Monument, the scaffolding in La Sala, should be constructed the night before Put-In if possible. This will save lights an hour or two of time in the morning, which helps everyone in the long run.
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