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Result or Product of this Process

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 This process allows the Project Manager to change the project budget if funds are needed for non-PO Cost or for PO Only (no contract).

Process Details

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This process is started by the project manager

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1. Process Start (Project Manager)

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  • The Project Manager fills out the required fields and clicks Submit.
  • The next step is Return Funds?

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2. Return Funds? (Decision Step)

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  • Return funds is a decision step.
  • If funds are being returned to the program the next step is Program Manager Review A
  • If funds are not being returned to the program the next step is Program Manager Review B

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3. Program Manager Review A

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  • The Program Manager reviews the process, adds comments if necessary and when finished chooses to Submit or to Revise.
  • If Submit is chosen the next step is Financial Analyst Adjusts Funding
  • If Revise is chosen the next step is Initiator Revise and Submit.

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4. Initiator Revise and Submit

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  • The Project Manager reads the comments, reviews process fields and updates as necessary and when finished chooses to Resubmit or to Void.
  • Resubmit is chosen the next step is Return Funds
  • If Void is chosen the next step is Finish

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5. Financial Analyst Adjusts Funding

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  • The Financial Analyst reads the comments, adjusts the funding and then clicks Submit.
  • The next step is Finish

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6. True Up Form (Automatic Step)

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  • Automatic Step to generate the True Up form document
  • The next step is Finish

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7. Program Manager Review B

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  • The Program Manager reads the comments, reviews the process fields and chooses to Submit or Revise.
  • If Submit is chosen the next step is CC Project?
  • If Revise is chosen the next step is PM Reviews Com Initiator Revise and Resubmit

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8. CC Project? (Decision Step)

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  • This is a decision step. e-Builder evaluates the Project Type to determine if the value is "Capital Renewal"
  • If True the next step isProject Director Review
  • If Falsethe next step is M&U Project?

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9. M&U Project? (Decision Step)

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  • This is a decision step. e-Builder evaluates the Project Type to determine if the value is "Utilities".
  • If True the next step is M&U Director Review
  • If False the next step is OCP Project?

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10. OCP? (Decision Step)

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  • This step is a decision step. e-Builder evaluates the Project Type to determine if the value is "OCP"
  • If True the next step is OCP Director Review
  • If False the next step is Director of Housing Review

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11. Projects Director Review

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  • The Projects Director reads the comments and review the process fields and has the option to Submit or Revise.
  • If Submit is chosen the next step is CC Director Review
  • If Revise is chosen the next step is Initiator Revise and Resubmit

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12. CC Director Review

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  • The CC Director reads the comments and reviews the process fields and clicks Submit.
  • The next step is Department Funding?

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13. M&U Director Review

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  • The M&U Director reads the comments and reviews the process fields and clicks Submit.
  • The next step is Department Funding?

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14. OCP Director Review

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  • The OCP Director reads the the comments and reviews the process fields and clicks Submit.
  • The next step is Department Funding?

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15. Director of Housing Review

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  • The Director of Housing reads the the comments and reviews the process fields and clicks Submit.
  • The next step is Department Funding?

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16. Department Funding? (Decision Step)

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  • This is a decision step. e-Builder evaluates the value of the Department Funding field.
  • If True the next step is Financial Analyst Adds Funding
  • If False the next step is DoF Contingency?

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17. DoF Contingency (Decision Step)

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  • This is a decision step. e-Builder evaluates the value of the Funding Source field.
  • If True the next step is Financial Analyst Adds Funding
  • If False the next step is EVPT Contingency?

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18. EVPT Contingency (Decision Step)

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  • This is a decision step. e-Builder evaluates the value of the Funding Source field.
  • If True the next step is Deputy EVPT Review
  • If False the next step is CRSP/R-CRSP Committee Review

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19. Deputy EVPT Review

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The EVPT Office reads the comments and reviews the process fields and then clicks Submit.
The next step is Financial Analyst Adds Funding

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20. Governance Review

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  • The CRSP Admin reads the comments and reviews the process fields and clicks Approve.
  • The next step is True Up Form / Addi

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21. True Up Form (Automatic Step to Generate Document)

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  • Automatic step to generate the true up form document
  • The Next Step is Financial Analyst Adds Funding

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22. Financial Analyst Adds Funding

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The financial analyst adds the funding to the project and will compete the required process fields clicks to add funds.
The next step is Finish

23. Finish