Table of Contents
Use title case for published materials – capitalize book, journal, and article titles. Bibliographic information in footnotes, bibliographies, and component lists should follow Chicago Manual of Style, Notes and Bibliography formatting. Bibliography notes follow the CMoS bibliography formatting, while folder lists and endnotes use CMoS notes formatting. In folder lists, the date portion is omitted from the title field and entered into the date module. Consult the Chicago Manual of Style for information about formatting other resources.
If a report is unpublished, put the title in quotation marks and use title case.
Book and journal titles are italicized using EAD markup. (Underline these titles on the physical folder.) Journal article titles should be enclosed in quotation marks.
Component List Formatting
When describing bibliographic materials at the file or item level, use CMoS Note Style. Names are cited in standard format. Dates are omitted from the title field.
Journal Article
Author’s first and last name, “Title of Article,” Journal Title 73, no. 1
Book
Author’s first and last name, Title of Book (Place of publication: name of publisher).
Endnotes Formatting
When citing sources in note fields, use CMoS Note Style. Names are cited in standard format.
To use endnotes, number the notes and put them at the end of the narrative text. Number each endnote citation and use the following syntax for referencing the endnotes within the narrative text: (1)
For examples of in text citations, see: Biographical or Historical Note
Journal Article
Author’s first and last name, “Title of Article,” Journal Title 73, no. 1 (1980): pages. url.
Book
Author’s first and last name, Title of Book (Place of publication: name of publisher, publication date), pages. If there is only a place of publication and a date: Place, date.
Bibliography Note Formatting
When citing materials in Bibliography Notes, use CMos Bibliography formatting. Bibliography notes are generally formatted in alphabetical order by author's last name.
Journal Article
Author’s last name, first name. “Title of Article.” Journal Title 73, no. 1 (1980): pages. url.
Book
Author’s last name, first name Title of Book. Place of publication: name of publisher, publication date. If there is only a place of publication and a date: Place, date.
EAD Title Markup
Titles are encoded using title tags in EAD markup. For more information on the EAD title tag, see: http://www.loc.gov/ead/tglib/elements/title.html and http://www.loc.gov/ead/EAD3taglib/EAD3.html#elem-title
In note fields, one can automatically add this markup by highlighting the title and selecting "title" from the "Wrap With" menu. |
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| Other fields, such as the Component title, require manual entry. |
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