Comments by Barbara Goguen:
- Pulse Group and customer interviews are currently taking place.
- The next IS&T CSS All Hands Meeting will be held on Thursday, January 28, 2010.
- Would like the group to be as interactive as possible.
- Engagement – get people’s ideas more.
- Not use the same format as we do for the last IS&T CSS All Hands Meeting
- Pulse Groups have 4-6 questions cut up answers and give to another Pulse Group to see ideas and give their feedback. Allow to talk about things in a freer way. Thinking about how to do this.
- Short list of questions and do Pulse exercise at the CSS All Hands Meeting on 1/28/10?
- Challenge is population is large – approximately 80 or more people. It is a challenge to summarize that many questions/answers.
- Not sure if the Pulse exercise fits the large size of CSS Group.
- Want to get CSS Group more involved.
- Not do reporting out and get person with question to meet with one group and discuss solutions or have multiple tables discussing same question.
- Irina Vainstock suggested sending out questions before the meeting and have someone collect all the answers and put it together for the All Hands Meeting on 1/28/10.
- It would be ideal to let people submit answers anonymously.
- Six tables – 1.5 hours discussion about the questions.
- Mingling around and float from table to table to discuss various answers.
- Know what we are fishing for? After fishing, what is the next step?
- The next steps will be presented and there will be some follow up.
- Already understood – articulate more a sense of the problem and the next step(s) to do after we get our arms around the problem.
- Task Force recommendations – For something like this when Sponsors and Client give feedback. Is our role to inform and implement or take a position and advocate that position? Is IS&T a relationship management role?
- Task Force reports can help us come up with good concrete question to tackle.
- Mix the groups up so people in IS&T that do not work together – have a chance to tackle the questions together to find the solutions.
- What do we come out with from the Task Groups? Do we get a sense of the organization?
- Implementor of MIT or strategizer and implementor rather than a planner?
- Hope to figure out where IS&T is. What is our role – more support or does MIT tell us what to do and we do it? Broad spectrum sense of where folks see themselves and IS&T. We can do some research around that. Submit ideas to Goguen by this Friday (1/8/2010).
Budget – Anne
· Anne distributed a CSS FY11 Proposed Budget Summary Sheet & CSS Budget & Funding Source FY06-F11 Sheet
· Anne reviewed reductions, risks, assumptions for CSS & IS&T
· The Finance Team is currently working on a budget letter for Friday (1/8/10)
· The group reviewed the details of both handouts
· IS&T was asked to reduce its budget by 6 million overall in 2 years – a lot has been done but not enough yet
· The Finance Team has been charged to look at the organization for common standards that can be implemented such as: food for meetings, travel, professional development (the IT Leadership Program will not be funded)
· CSS has reduced outside trainers, reduced print paper
· The budget needs to be entered in NIMBUS in the Spring
· The major expense remains people
· If you look at trends the GIB is decreasing and TNIS and Revenue are not increasing
· In CSS open positions have been closed and people have not been hired
Q: How much further do we have to go for F11?
· It’s being looked at from IS&T perspective. We are more than ∏ way there.
Q: Is there a 1 page view of IS&T not just CSS?
· Anne is working on it.
Q: At some point can we have a better explanation of TNIS?
· Anne is working on that and is open to answer questions.
Next Steps
· The group felt that these documents are not confidential but should also not be distributed widely without any explanation or discussion
· Trust that they will be used in the right context
· Project Management will be part of next month’s agenda