Description

This section includes information on training users for Office 365 Calendar features.

Outline

Overview

  • Why do we schedule things in our calendars?
    • Keep track of appointments
    • Make availability known to others
  • Discuss what to do if you are not currently using Outlook Client (i.e. only using Web)
  • Discuss syncing across all devices
  • Global address list
    • How to access
    • How to update your information (Atlas.mit.edu > About Me > Mr Profile > Personal Information)

Scheduling

  • Events

    • How to create an event in your calendar

    • Event options:

      • Free - Use for notices or TODOs so you're aware they're happening but it's not occupying your time. E.g. "Thesis submission due next week"
      • Busy - You are working on something during this time
      • Out of Office - You are on vacation or not available for work
      • Working Elsewhere - You are working remotely/not on campus
        • Invite CRE: Work Calendars calendar
      • Demonstrate how these appear to others
      • Schedule time out for yourself when you need to focus
        • Schedule time after meetings to reconcile notes/perform post-meeting tasks
      • Just because someone is "free" doesn't mean they're not working

    • Repeating events

      • End after

      • Certain days of the week
    • Time Zones
      • How to show multiple time zones on your calendar (e.g. EDT + PDT)
    • Change notification settings
  • Meetings

    • How to open someone else's calendar

      • O365 can't view on-prem

    • How to open a resource calendar

    • How to schedule a meeting

      • Show response options

      • Show reminder options

      • Show time options + drag and drop in calendar

    • Scheduling Assistant
    • Conference Room / Resource Booking
    • Notifications - these propagate to others
    • Response Tracking
  • Permissions
    • Show Calendar Permissions
    • Explain default permissions
    • Sharing greater details with people
      • Free/Busy
      • Limited Details
      • Full Details
      • Delegation
      • Delegation including private events
    • Marking events as private
    • How to create an event in someone else's calendar (as a delegate or for a resource calendar)

  • General Interface Tips

    • Open calendar in a new window

      • Dual displays

    • Scheduling via polling (there’s a better way to do this in Outlook 365)

    • Send Later Feature (Mac/Win/Web)

    • Drag and drop meetings to change time
    • Control + drag or right-click + drag to copy a meeting
      • Cmd + drag on Mac
    • Move meeting to another calendar
      • Win: File > Move To
    • Copying events using Agenda View

  • Integration

  • Preferences
    • Mark mail as read

    • Change the default reply option to reply-all

    • Sounds
    • Notifications
    • Autocorrect
    • Signatures
    • Customizing the Ribbon
  • Miscellaneous

    • Using Outlook.com to check email on the go

  • Mobile-specific Training

    • Demonstrate time picker options (drag and drop vs wheel)

    • How to make outlook calendars accessible to the Android OS.

  • No labels

For questions about this space email cre-it@mit.edu.