To download template, click here: Project Kick Off Checklist.docx
Why do I hold a Project Kick Off?
- To give a general road map of where the project is headed
- To give a general plan of how the project gets there (phases)
Steps:
IDENTIFY: Determine participants in Project Kick Off meeting. This should range from Sponsor, Business Owner, IS&T Communication Team and project team members
INFORM: Facilitate Kick Off meeting agenda via the checklist provided below
ENGAGE: Communicate with Sponsor and Stakeholders to ensure alignment, obtain sign offs and address outstanding issues
What criteria do I need to meet in order to plan my Project Kick Off?
- You have identified the PM and BA
- You have internal alignment on project goals
- You have identified your project sponsor
Checklist: Topics to cover in your kick off meeting
Topic |
What to Cover |
|---|---|
Project Overview |
Brief summary of the project based on the Business Case |
Project Phases |
Review project phases and high level time line. Review only what you know so far. For each phase you review, you should have at least one high level goal and deliverable, including documentation and sign-offs
|
Scope |
Overview of the agreed upon scope from the Business Case (what's in and what's out). Formal scoping exercise would be in next steps. |
Meetings |
Overview of project team meetings and sponsor meetings including attendees and stakeholders participation. |
Project Roles |
Outline core project team members, sponsor and business owner(s). |
Review and Sign-off Responsibilities |
Determine who will review documents and how feedback will be incorporated, who will sign-off on documents, and who will be the functional decision maker. |
Communication Plan |
Determine both sponsor and team meeting frequency, attendees, and documentation. |
Timeline and Milestones |
Review the timeline with specific milestones and decision points |
Next Steps |
Examples:
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Overview
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