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PIs submit proposals via the pre-proposal submission interface during the pre-proposal submission phase of two-phase calls or during submission for single-phase calls involving only the pre-proposal interface. 

eSG Administrators manage the pre-proposal submission process via the Administrative Review web interface or the RFP FMP interface. The Administrative Review interface is only for retrieving information, while the RFP FMP interface is for managing the information.

Online Instructions for PIs - Pre-Proposal Submission

Refer to the

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pre-proposal submission instructions

 used by PIs during a 2013 MITSG Omnibus RFP.

Administrative Review Interface - Pre-Proposal Submission

Interface URL:  

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Administrative Review Web Interface

To access this interface, a user needs to be added as a reviewer via FMP, and assigned the reviewer role of Admin or Sub-Admin. Sub-Admins are prohibited from viewing reviews and rebuttals. The following fields must be populated when adding the reviewer: last name, first name, email, and password. For a description of roles, see Pre-Proposal Review: Setting-up Reviewers...

Call select: to view proposals for all active calls or only one active call.

Phase select: to view either pre-proposals or full proposals for the chosen call domain.

Pre-Proposal Information


Call: A proposal's parent call.

Proposal ID: This ID is a database-friendly concatenation of the PI's last name and a random four-digit number. This ID accompanies the proposal throughout the proposal process and through its lifespan as a funded project. Files and folders generated in the eSG system that relate solely to this proposal/project use this ID in their naming scheme. Click to open printer-friendly pop-up window of proposal summary.

PI: Proposal's primary investigator (PI).

Title: Proposal title. Click to open printer-friendly pop-up window of proposal summary.

Download: Compiled pre-proposals uploaded by the eSG Administrator via FMP appear here. The submit date in this column is the timestamp for the last time the PI clicked the 'Submit Proposal' button in the pre-proposal submission interface.

Reviews: Printer-friendly reviews for this pre-proposal, along with the ratio of: # of reviews submitted for this proposal / # of reviewers to which this proposal is available for review (see Pre-Proposal Review: Setting-up Reviewers...)

RFP FMP - Pre-Proposal Submission

Layout Descriptions


Pre-Proposals

  • Email Lead PIs [ see [manuals:General FMP Information] - Email Tool ]

  • View a proposal's investigator list, budget information, and files
  • Click 'Preview Coverpage' to see what the coverpage will look like for a particular proposal. Its layout depends upon the number detailed investigator records accepted during pre-proposal submission ($pp_PI_limit; see Global Variables). Up to two detailed investigator records are displayed on the coverpage, and additional detailed records are listed under 'ADDITIONAL INVESTIGATORS'. 'OTHER PERSONNEL'  includes even less-detailed investigator information and appears last.

Investigators

  • This table lists investigators added via registration or at the 'Investigators' step in proposal submission, and includes detailed contact information, CV / resume, and a list of other proposals in which they've participated. CV / resumes may be added, updated, and deleted here as well.
  • Investigators who registered as PIs automatically have a password; passwords may be applied to other investigators by simply typing one into the box.
  • Access Type doesn't do anything at this time.

Budgets

Use of eSG budget worksheets in the pre-proposal phase is optional per call. If eSG worksheets are used, the PI only needs to include a single line of totals for requested Sea Grant and Grantee funds for a funding year, as follows...

For each funding year worksheet,

  1. Complete questions 1-4 under 'Current Worksheet'.
  2. Add one line to Section G, as follows:
  3. Select Cost Type = Other Cost NOT Subject to Indirect
  4. Description = "Year 1 budget", "Year 2 budget" , etc.
  5. Sea Grant Funds = $$
  6. Grantee Share = $$

The pre-proposal coverpage automatically displays total requested Sea Grant and Grantee funds entered in the worksheets. Please refer to Budget Management in FMP for complete guidance in using eSG's budget system.

If eSG budget worksheets is are not used for the pre-proposal phase of a call, budgets may instead be attached to the proposal narrative.

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