In April, once an incoming EC has been elected, the new EC should work on finding appointed officers. Ideally, the new EC and new appointed officers will take office at the same time. If this doesn't happen, the appointed officer transition can take place up to a month later.
The new President should collaborate with the new EC to come up with a list of appointed officer positions
These should be appointed
Additionally, these positions should be filled by someone, but Members-at-Large or other EC members may claim these positions.
Other potential positions include
If there are other jobs that need to get done, these can be turned into temporary appointed officerships.
Nominations for appointed officers should be solicited from the club. Recently, we've been trying to use a google form for nominations (you can probably edit and reuse https://www-mit-edu.ezproxyberklee.flo.org/~tech-squares/howto/officer-nominations.html). While this is happening, it makes sense to also get an idea of people who are interested in helping out with other positions (ie Class Assistants). In order to find someone for every position, you may need to solicit nominations in person. As much as possible, you should check with current officers to know whether they are interested in continuing.
The incoming EC should meet to discuss and choose from among the nominees.
The results should be announced to the club.
New appointed officers should be added as described in Welcome e-mail to new officers.
A couple weeks after new officers take over is a good time to edit mailing lists and mailman admins, removing people who are no longer appointed officers and people who haven't been EC members for a year.