Notes

Notes can be used at the collection, series, file, or item level.

The following notes are required at the collection level for minimum level description.

Type of Note	Overview	DACS Chapter
Abstract	A brief description of the context and content of materials.	3.1
Appraisal	An element for documenting decisions and actions related to assessing the archival value and disposition of the materials being described.	5.3
Arrangement		3.2
Biographical / Historical	Note for information about creator(s) of materials.	2.7
Conditions Governing Access	The Conditions Governing Access note designates any restrictions to access to material due to legal requirements, donor restrictions, or MIT record access policy. The note may also document a lack of restrictions.	4.1
Conditions Governing Use	Use this field to provide information about permissions to copy, quote, or publish from the collection that apply after access has been granted.	4.4
Custodial History	The Custodial History Note described changes of ownership or custody of the material being described, between the time it left the possession of the creator and when it was acquired by the repository.	5.1
Immediate Source of Acquisition	Describes the source from which the DDC directly acquired the materials being described, the date of acquisition, and any other relevant information.	5.2
Language of Materials	The language(s), script(s), and symbol systems appearing in the materials being described.	4.5
Physical Location	Natural language expression of location, particularly where location affects access to the materials.	4.2
Preferred Citation	The Preferred Citation note specifies how researchers should cite the collection.	7.1.5
Processing Information	This note provides information about actions of the archivist, custodians, or creators of the records or conventions in the finding aid that may have an impact on a researcher’s interpretation of the records or understanding of the information provided in the finding aid.	7.1.8
Scope and Contents	Scope and Contents notes give a narrative overview of the materials being described.	3.1

Note Fields

See individual entries for more information about each note type.

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Note Fields