GAP (Graduate Appointment Portal)
The GAP is used for all aid awards and for most TA/RA appointments. There are instances when a student might be hired as a Student Hourly Worker.
4/11/23-NOTE-The Graduate Student Union (GSU) will impact hiring of RA/TA and hourly workers Details to come.
7/25/23-Still waiting for details on fall stipends
If the student is being hired on a grant, consult with Constance Giammattei
Entering a Student into GAP
- Select "Create New" and identify the kind of appointment you're creating, and the semester it will be for.
- Select the student from a drop-down menu.
- Note: some dual degree students don't show up. You will need to contact their home department administrator to input an award on your behalf.
- Input the amount of tuition and/or stipend for the entire semester the student will be receiving.
- Input the account(s) the funds will be coming from
- GAP uses percentages not monetary amounts, so if you have to split an award, you must use percentages.
- You may then enter the students advisor to alert them to the award (not necessary, but you may want to; I typically do not)
- Always be sure the list of individuals selected to receive a copy of the award include Cheryl Gillespie, Bettina Urcuioli, the student, and if there is a name followed by "CO XXXXXXX", that individual is the administrator of the identified CO, and should be included as well.
- You may want to include a message to the student letting them know their award is in process and it will be reflected on their account shortly.
- Select "Submit"
- If you have some, but not all, information for an appointment, you may instead fill in what you know and select "Save and Exit" while you wait for other pieces of information.
See Also