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Result or Product of this Process
Limited Scope of Work/ Exhibit A (LSW) process ensures that for all contracts the Limited Statement of Work or Exhibit A is received before work commences.
- This process is usually initiated internally by the project manager, though it can be initiated by the contractor.
Start
Initiator Revise
Contract Admin Compiles Documents
Project Manager Review
Program Manager Review
Contract Manager Review
OGC Review
Contracts Send to Vendor for Signature
Contract Admin Hold for Vendor Signature
SPT Director Review
CC Director Execute
CC Director Review
OCP Director Execute
OCP Director Review
CSM Director Execute
CSM Director Review
Utilities Director Execute
Utilities Director Review
FEG Director Review
Dir of Finance Execute
VP Finance Executes
VP Finance Reviews
EVPT Execute
Amendment Signature
SAP Hold Step
Campus Construction?
SPT?
Con>$10m?
OCP?
Con>$500k?
CSM?
Con>$10m?
Utilities?
Con>$1m?
FEG?
Con>$1m?
>$10m<+$100m?
Finish
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Initiation/Start
- Contractor fills out the required fields, attaches the appropriate supporting documentation and takes the Submit action.
- The next step is Project Manager Approves.
This document may be helpful when working with contract forms. Contract Forms.pdf
Project Manager Approves
- The Project Manager reviews the process and has the option to take an action to Submit or Revise.
- If Submit is chosen the next step is DoF Procurement Compiles Documents
- If Revise is chosen the next step is Initiator Revise.
Initiator Revise
- Initiator reviews the comments and revises the process and takes the Resubmit action.
- The next step is Project Manager Approves
Contract Admin Compiles Documents
- Contract Admin reviews the process and attachments, compiles the LSW or Exhibit A document and attaches it to the process. Contract Admin has the option to Submit or Revise.
- If Submit is chosen the next step is Program Manager Review.
- If Revise is chosen the next step is Project Manager Approves.
Program Manager Review
- Program Manager reviews the process and supporting documentation and has the option to take the Submit or Revise action.
- If Submit is chosen the next step is Vendor Executes.
- If Revise is chosen the next step is Project Manager Approves.
Contract Admin HOLD for Vendor Signature
Contract Admin waits for signed documentation from Vendor.
Campus Construction
- The Campus Construction conditional step determines the path the process takes based on the Program Type or if the contract is managed by a different program.
- If True (Yes) the next step is Contract < $10 million
- If False (No) the next step is Utilities?
Contract <$10M
- The Contract <$10M conditional statement determines if the projected contract value exceeds $10,000,000.
- If True (Yes) the next step is CC Director Executes.
- If False (No) the next step is VPF Procurement Review.
CC Director Executes
- CC Director reviews the LSW/Exhibit A, execute if ready and take an action to Submit or Revise.
- If Submit is chosen the next step is LSW/Exhibit A.
- If Revise is chosen the next step is Project Manager Approves.
VPF Procurement Review
- VPF Procurement reviews the process and takes an action to Submit or Revise.
- If Submit is chosen the next step is CC Director Review.
- If Revise is chosen the next step is Project Manager Approves.
CC Director Review
- CC Director reviews the process and takes an action to Submit or Revise.
- If Submit is chosen the next step is <$100m.
- If Revise is chosen the next step is Project Manager Approves.
Utilities?
- The Utilities conditional step determines the path the process takes based on the Program Type or if the contract is managed by a different program.
- If True (Yes) the next step is Utilities Director Review.
- If False (No) the next step is O&M Director Review.
Utilities Director Review
- The Utilities Director reviews the process and takes an action to Submit or Revise.
- If Submit is chosen the next step is Contract <$5M.
- If Revise is chosen the next step is Project Manager Approves.
O&M Director Review
- The O&M Director reviews the process and has the option to take an action to Submit or Revise.
- If Submit is chosen the next step is Contract <$5M.
- If Revise is chosen the next step is Project Manager Approves.
Contract <$5M?
- The Contract <$5M conditional step determines the path the process takes based on the Project Commitment Value being greater than or less than $5M.
- If True (Yes) the next step is M&U Director Executes.
- If False (No) the next step is VPF Procurement Review.
M&U Director Executes
- The M&U Director reviews the process and has the option to take an action to Submit or Revise.
- If Submit is chosen the next step is LSW/Exhibit A Signature.
- If Revise is chosen the next step is Project Manager Approves.
VPF Procurement Review
- The VPF Procurement reviews the process and has the option to take an action to Submit or Revise.
- If Submit is chosen the next step is VPF Procurement Review.
- If Revise is chosen the next step is Project Manager Approves.
M&U Director Review
- The M&U Director reviews the process and has the option to take an action to Submit or Revise.
- If Submit is chosen the next step is Contract <$100m.
- If Revise is chosen the next step is Project Manager Approves.
Contract <$100m
- The Contract <$100m conditional determines the path the process takes based on the Projected Commitment Value being greater than or less than $100m.
- If True (Yes) the next step is Deputy EVPT Executes.
- If False (No) the next step is Deputy EVPT Executes.
Deputy EVPT Executes
- The Deputy EVPT reviews the process and executes the LSW / Exhibit A and has the option to take an action to Submit or Revise.
- If Submit is chosen the next step is LSW / Exhibit A Signature.
- If Revise is chosen the next step is Project Manager Approves.
Deputy EVPT Reviews
- The Deputy EVPT reviews the process and has the option to take an action to Submit or Revise.
- If Submit is chosen the next step is EVPT Office Executes.
- If Revise is chosen the next step is Project Manager Approves.
EVPT Office Executes
- The EVPT Office reviews the process and executes the LSW/Exhibit A, then takes an action to Submit or Revise.
- If Submit is chosen the next step is : LSW / Exhibit A Signature.
- If Revise is chosen the next step is Project Manager Approves.
LSW/Exhibit A Signature
- The LSW / Exhibit A Signature finalizes all the Director’s signatures from DocuSign and automatically takes the Submit action.
- The next step is DoF Procurement Reviews Authorities.
Contract Admin Reviews Authorities
- Contract Admin reviews the signing authorities and takes the Submit action.
- The next step is Administrative Assistant Final Review.
Administrative Assistant Final Review
- Administrative Assistant reviews the process and takes the Submit action.
- The next step is Contract Admin Review/Distribute.
Contract Admin Review/Distribute
- Contract Admin reviews and distributes as needed and takes the Submit action.
- The next step is SAP Hold Step.
SAP Hold Step
- The SAP Hold Step triggers the release of the change to SAP and sits in this step until SAP has processed and sent back the successful notification. Once the successful import is completed the process will automatically take the Submit action.
- The next step is Finish.
Finish