You are viewing an old version of this page. View the current version.
Compare with Current
View Page History
« Previous
Version 26
Next »
Result or Product of this Process
This process is used to request that a new user be added to the e-Builder system and to a project. New users can be MIT employees or DoF vendors who have been awarded a project and require access to e-Builder.
Process Details
- The process can be started by any user, but is most often started by a project manager.
The new user request will be reviewed by the Finance, Vendor Manager, and the eB Admin then created and added to a project.
For DoF vendors the process results in user credentials which after configuring with Duo and Kerobos allow access to e-Builder.
Vendors receive their credentials only after attending e-Builder training.
1. Initiation
The process can be by any user, usually the initiator is a project manager. The process must be started from the User Experience project.
2. MIT Employee (Decisional Step)
- The path for the new user request is determined to be for an MIT employee or intern or for a vendor.
- If True (for an MIT employee or intern) the next step is Timesheet Required.
- If False (for a vendor) the next step is New User MM.
3. Accounting Manager Adds Information
- The accounting manager either adds or verifies the following information:
- Normal Hours per Workweek
- Employee Start Date
- Employees Rate
- Cost Object for Time Charges
- The Accounting Manager takes the action: Submit.
- The next step is Financial Officer.
4. Vendor Manager
- The vendor manager determines if the Vendor exists in SAP and adds the SAP Vendor number.
- The vendor manager optionally adds comments.
- The vendor manager takes on of the following actions, Reviewed or Needs Revision.
- If Reviewed is chosen the next step is e-Builder Admin Info.
- If Needs Revision is chosen the next step is Requestor Revision.
5. Needs Revision
- The initiator revises the request after reading the attached comments from the Vendor Manager.
- The initiator takes the Resubmit action.
6. Financial Officer Adds CATS #
- The financial officer adds the CATS Personnel # then takes the action: Submit.
- The next step is e-Builder Admin Info.
7. e-Builder Admin Info
- The e-Builder admin completes the process by adding the date completed.
- The e-Builder takes the action: Completed.