SUBMITTING DATA via the web (budget worksheet)
Refer to the used by PIs during a 2013 MITSG Omnibus RFP.
Questions 1-4
- Duration - drop-down list driven by funding years selected at call configuration
- Budget Type - selection triggers IDC rate defaults for non-sub-awards
- For question #2 (budget type), choose the appropriate type corresponding to the indirect cost rate set that will be used. For example, if you'll be using your institution's on-campus rates, choose 'on-campus' as the budget type.
- Worksheet Title - can be anything
- (a) "Is this award to a non - <your institution> investigator?" - toggles worksheet as a sub-award
(b) "If yes, does your institution have an active sub-award w/ MIT Sea Grant?" - for use with Other Cost sub-awards (see below)
Matching Support
You may configure per call and per phase whether matching funds are required, and at what rates.
Other Costs
Options
Sub-award (provide label)
Sub-award NOT subject to indirect (provide label)
Other cost subject to indirect (describe)
Other cost NOT subject to indirect (describe)
Tuition NOT subject to indirect cost
All of these options are required by eSeaGrant and must not be removed from nor edited in the database table other_cost_types. "Sub-award NOT subject to indirect" is used primarily when Question #4a "If yes,…" is true.
For Other Cost sub-awards, PIs submit one Statement of Work per proposal and a sub-award budget for each funding year involving a sub-award, populate the Other Cost line in worksheet with the appropriate values from the corresponding sub-award budget, and justify. If including justification in sub-award upload, they should note this in the justification text box.
MANAGING DATA via FMP (Budgets layout)
PIs add budget worksheets to their proposals, and data from these worksheets are automatically compiled per Funding Year (FY) to generate 90-4 forms in FMP.
Worksheets driving each 90-4 are accessible under 'Related Worksheets'. Budget justification (optional in the pre-proposal phase) is editable at right. New budget worksheets may be added in FMP, but may only be edited via the proposal submission interfaces. The Budgets layout is printer-friendly, and is the 90-4 template used for PDF exports. The print view of indirect costs rates and budget justification is shown below the 90-4.
Grantee : If the "Sub-Award?" toggle is set in a budget worksheet to 'Yes', the corresponding 90-4's Grantee field is set to the PI's institution, and a green '+ Sub-Award CP' button is shown next to the 90-4 listing in corresponding Pre-Proposals and Full Proposals layouts. If 'No', this field is set to the eSG host institution.
Grant Number : Driven by Grant Number assignment in associated 90-2. Setting this value in 90-2 triggers assignment of corresponding value in 90-4s for future funding years.
Project Number : Driven by Project Number assignment in associated 90-2.
Other Costs display in 90-4 : Other Cost sub-awards are listed first, followed by up to 13 Other Costs sorted alphabetically by type, and including a row for summarizing the remainder.
Total Costs Adjustments : Adjust the SG and/or Grantee share of Total Costs in each 90-4. The SG and Grantee Total Costs fields are the only ones affected.
Sub-awards
The Sub-Award setting for a budget is initially set by the PI, when they answer the budget worksheet question "Is this award to a non - <your institution> investigator?".
To create a sub-award coverpage for a 90-4, click the green '+ Sub-Award CP' button that accompanies the 90-4's listing in the Pre-Proposals and Full Proposals layouts. This creates a new 90-4 pre-configured as a coverpage for the selected 90-4, with the host institution's Director as the PI (see FMP Interface Configuration - RFP; $$subcontract_PI_id variable).
Sub-award 90-4 coverpages are automatically included in summary calculations (e.g. Overall 90-4 for FY, Overall 90-4 for proposal, etc), while the sub-award 90-4s themselves are automatically excluded. To selectively exclude other 90-4s, set the 'Exclude this 90-4 in summary calculations?' radio button for a 90-4 to 'Yes'.
Worksheet Subtotal Forms
worksheets are subtotaled in the following forms:
single proposal
90-4 (by funding year)
Overall 90-4 (by proposal, via Full Proposals > Budgets. output automatically via proposal PDF export script)
Overall 90-4 sub-award coverpage (see https://wikis-mit-edu.ezproxyberklee.flo.org/confluence/display/manuals/Budget+Management+in+FMP )
proposal sets (via Reports)
Overall 90-4 by funding year
Cumulative 90-4
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