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During the Pre-Proposal submission phase, PIs submit proposals via the Pre-Proposal Submission web interface, and eSG Administrators manage the process via the Administrative Review web interface or the RFP FMP interface. The Administrative Review interface is only for retrieving information, while the RFP FMP interface is for managing the information.

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PIs and Applicants access the pre-proposal submission interface for two different types of submissions: during the pre-proposal submission phase of two-phase calls, or for single-phase calls utilizing only the pre-proposal interface (pre-proposals or applications). 

eSG Administrators manage the pre-proposal / application submission process via the RFP FMP interface and the Administrative Review web interface. The RFP FMP interface is for managing information, while the Administrative Review interface is only for retrieving information.


Online Instructions for PIs 

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Refer to the  used by PIs for the 2014 MITSG Omnibus RFP.

Refer to the  used by applicants for the 2014 Knauss Fellowship application.


RFP FMP 

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Refer to the {link-window:http://seagrant.mit.edu.ezproxyberklee.flo.org/RFP/proposals/index_pp_popup.php?call_id\\=16|width=1000px|height=850px}pre-proposal submission instructions{link-window} used by PIs during a 2013 MITSG Omnibus RFP.

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Layout Descriptions

During pre-proposal or application submission, you'll primarily use the Pre-Proposals, Investigators, and Budgets FMP layouts, as follows :

Pre-Proposals

Use this layout for managing both pre-proposals and applications.

Pre-Proposals

  • View Investigator list, Budget information, and uploaded Files.
  • Under the Coverpage tab, Click 'Preview Coverpage' to see what the coverpage will look like for a particular submission. Its layout depends upon the number of detailed investigator records accepted during pre-proposal submission. Up to two detailed investigator records are displayed on the coverpage, and additional detailed records are listed under 'Additional Investigators'. 'Other Personnel'  includes less-detailed investigator information and appears last.
  • Email Lead PIs via the Investigators tab [ see General Information - RFP - Email Tool ].

Applications

  • View applicant list (via Investigators tab)
  • Under the Coverpage tab, Click 'Preview Coverpage' to see what the coverpage will look like for a particular application.
  • All other application information is shown under the Application Summary tab. eSG Administrators use this tab to upload transcripts and letters of recommendation that were mailed to them during the application submission process.

Investigators

  • This table lists all individuals added via registration or at the 'Investigators' step in proposal submission, and includes detailed contact information, CV / resume, and a list of any other proposals in which they've participated. CV / resumes may be added, updated, and deleted here as well.
  • Investigators who registered as PIs automatically have a password; passwords may be applied to other investigators by using the blue [+] button to generate one for each.
  • Access Status is currently not in use.

Budgets

This layout is relevant in the pre-proposal phase only when pre-proposal budget worksheet submission is activated for a particular call.

If budget worksheets are used during the pre-proposal phase, the pre-proposal coverpage automatically displays the total requested Sea Grant and Grantee funds calculated from the worksheets. Please refer to Budget Worksheets and 90-4s for complete guidance in using eSG's budget worksheet system.


Administrative Review Interface 

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Interface

URL:  *{link-window:https://seagrant-mit-edu.ezproxyberklee.flo.org/RFP/proposals/rev_admin_login.php|width=1000px|height=850px}Administrative Review Web Interface{link-window} To access this interface, a user needs to be added as a reviewer via FMP, and assigned the reviewer role of _Admin_ or _Sub-Admin_. Sub-Admins are prohibited from viewing reviews and rebuttals. The following fields must be populated when adding the reviewer: last name, first name, email, and password. For a description of roles, see [Pre-Proposal Review|manuals:Pre-Proposal Review]: Setting-up Reviewers... ---- *Call* select: to view proposals for all active calls or only one active call. *Phase* select: to view either pre-proposals or full proposals for the chosen call domain. ---- +Pre-Proposal Information+ \\ *Call*: A proposal's parent call. *Proposal ID*: This ID is a database-friendly concatenation of the PI's last name and a random four-digit number. This ID accompanies the proposal throughout the proposal process and through its lifespan as a funded project. Files and folders generated in the eSG system that relate solely to this proposal/project use this ID in their naming scheme. _Click to open printer-friendly pop-up window of_ *{_}proposal summary{_}{*}_._ *PI*: Proposal's primary investigator (PI). *Title*: Proposal title. _Click to open printer-friendly pop-up window of_ *{_}proposal summary{_}{*}_._ *Download*: Compiled pre-proposals uploaded by the eSG Administrator via FMP appear here. The submit date in this column is the timestamp for the last time the PI clicked the 'Submit Proposal' button in the pre-proposal submission interface. *Reviews*: Printer-friendly reviews for this pre-proposal, along with the ratio of: # of reviews submitted for this proposal / # of reviewers to which this proposal is available for review (see [Pre-Proposal Review|manuals:Pre-Proposal Review]: Setting-up Reviewers...)
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RFP FMP - Pre-Proposal Submission

URL:  


To access this interface, a user needs to be added as a reviewer via FMP, and assigned the reviewer role of Admin or Sub-Admin. Sub-Admins are prohibited from viewing reviews and rebuttals. The following fields must be populated when adding the reviewer: last name, first name, email, and password (use blue [+] button to generate). For a description of roles, see Pre-Proposal Review: Setting-up Reviewers...

Only pre-proposals and applications whose "Accepted for Review?" field is set to 'Yes' will appear in this interface.
 


Call select: to view proposals for all active calls, or a single call that may be active or inactive.

Phase select: to view either pre-proposals/applications or full proposals for the chosen domain of call(s).
 

Pre-Proposal / Application Information


Call: The parent call.

Proposal ID: This ID is a database-friendly concatenation of the PI or applicant's last name and a random four-digit number. This ID accompanies the proposal throughout the proposal process and through its lifespan as a funded project. Files and folders generated in the eSG system that relate solely to this proposal/project use this ID in their naming scheme. Click to open printer-friendly pop-up window of the proposal/application summary.

PI: Proposal's primary investigator (PI), or applicant name.

Title: Proposal or application title. Click to open printer-friendly pop-up window of proposal/application summary.

Download: Compiled pre-proposals or applications uploaded by the eSG Administrator via FMP appear here. The submit date in this column is the timestamp for the last time the 'Submit Proposal' button was clicked in the pre-proposal submission interface.

Reviews: Printer-friendly reviews for this pre-proposal, along with the ratio of: # of reviews submitted for this proposal / # of reviewers to which this proposal is available for review (see Pre-Proposal Review: Setting-up Reviewers...)

 

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Layout Descriptions

Pre-Proposals
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    Email Lead PIs \[ see [manuals:General FMP Information] \- Email Tool \]
  • View a proposal's investigator list, budget information, and files
  • Click 'Preview Coverpage' to see what the coverpage will look like for a particular proposal. Its layout depends upon the number detailed investigator records accepted during pre-proposal submission ($pp_PI_limit; see Global Variables). Up to two detailed investigator records are displayed on the coverpage, and additional detailed records are listed under 'ADDITIONAL INVESTIGATORS'. 'OTHER PERSONNEL'  includes even less-detailed investigator information and appears last.

Investigators

  • This table lists investigators added via registration or at the 'Investigators' step in proposal submission, and includes detailed contact information, CV / resume, and a list of other proposals in which they've participated. CV / resumes may be added, updated, and deleted here as well.
  • Investigators who registered as PIs automatically have a password; passwords may be applied to other investigators by simply typing one into the box.
  • Access Type doesn't do anything at this time.

Budgets (you need to fully explain how the budget component works, in its own section)

Use of eSeaGrant budget worksheets in the pre-proposal phase is optional per call. If eSeaGrant worksheets are used, the PI only needs to include a single line of totals for requested Sea Grant and Grantee funds for a funding year, as follows...

For each funding year worksheet,

Complete questions 1-4 under 'Current Worksheet'.
Add one line to Section G, as follows:
Select Cost Type = Other Cost NOT Subject to Indirect
Description = "Year 1 budget", "Year 2 budget" , etc.
Sea Grant Funds = $$
Grantee Share = $$

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The pre-proposal coverpage automatically displays total requested Sea Grant and Grantee funds entered in the worksheets.  Please refer to \[ [Budget Management in FMP] \] for complete guidance in using eSeaGrant's budget system.

If eSG budget worksheets is are not used for the pre-proposal phase of a call, budgets may instead be attached to the proposal narrative.