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During

PIs and Applicants access the pre-proposal submission interface for two different types of submissions: during the pre-proposal

submission

, _PIs_ submit proposals via the *pre-proposal submission interface*, and _eSG Administrators_ manage the pre-proposal submission process via the *Administrative Review web interface* or the *RFP FMP interface*. The Administrative Review interface is only for retrieving information, while the RFP FMP interface is for managing the information. This will become more clear in later phases of the RFP cycle. h4. Online Instructions for PIs - Pre-Proposal Submission Refer to the {link-window:http://seagrant.mit.edu.ezproxyberklee.flo.org/RFP/proposals/index_pp_popup.php\?call\_id\\=7|width=1000px\|height=850px}pre-proposal submission instructions{link-window} used by PIs during a 2012 MITSG RFP. While instructions sets vary among calls and eSG programs, the core features of the pre-proposal submission system are essentially the same, and are described fully in these instructions.  The instructions linked-to here will update as the pre-proposal submission interface changes.
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phase of two-phase calls, or for single-phase calls utilizing only the pre-proposal interface (pre-proposals or applications). 

eSG Administrators manage the pre-proposal / application submission process via the RFP FMP interface and the Administrative Review web interface. The RFP FMP interface is for managing information, while the Administrative Review interface is only for retrieving information.


Online Instructions for PIs 

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Refer to the  used by PIs for the 2014 MITSG Omnibus RFP.

Refer to the  used by applicants for the 2014 Knauss Fellowship application.


RFP FMP 

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Layout Descriptions

During pre-proposal or application submission, you'll primarily use the Pre-Proposals, Investigators, and Budgets FMP layouts, as follows :

Pre-Proposals

Use this layout for managing both pre-proposals and applications.

Pre-Proposals

  • View Investigator list, Budget information, and uploaded Files.
  • Under the Coverpage tab, Click 'Preview Coverpage' to see what the coverpage will look like for a particular submission. Its layout depends upon the number of detailed investigator records accepted during pre-proposal submission. Up to two detailed investigator records are displayed on the coverpage, and additional detailed records are listed under 'Additional Investigators'. 'Other Personnel'  includes less-detailed investigator information and appears last.
  • Email Lead PIs via the Investigators tab [ see General Information - RFP - Email Tool ].

Applications

  • View applicant list (via Investigators tab)
  • Under the Coverpage tab, Click 'Preview Coverpage' to see what the coverpage will look like for a particular application.
  • All other application information is shown under the Application Summary tab. eSG Administrators use this tab to upload transcripts and letters of recommendation that were mailed to them during the application submission process.

Investigators

  • This table lists all individuals added via registration or at the 'Investigators' step in proposal submission, and includes detailed contact information, CV / resume, and a list of any other proposals in which they've participated. CV / resumes may be added, updated, and deleted here as well.
  • Investigators who registered as PIs automatically have a password; passwords may be applied to other investigators by using the blue [+] button to generate one for each.
  • Access Status is currently not in use.

Budgets

This layout is relevant in the pre-proposal phase only when pre-proposal budget worksheet submission is activated for a particular call.

If budget worksheets are used during the pre-proposal phase, the pre-proposal coverpage automatically displays the total requested Sea Grant and Grantee funds calculated from the worksheets. Please refer to Budget Worksheets and 90-4s for complete guidance in using eSG's budget worksheet system.


Administrative Review Interface 

*

Interface

URL:  *{link-window:https://seagrant-mit-edu.ezproxyberklee.flo.org/RFP/proposals/rev_admin_login.php\|width=1000px\|height=850px}Administrative Review Web Interface{link-window} To access this interface, a user needs to be added as a reviewer, and assigned the reviewer role of _Admin_ or _Sub-Admin_. Sub-Admins are prohibited from viewing reviews and rebuttals. {color:#ff0000}'Faculty Committee' and 'State/Industry Council are still coded into the interface - REMOVE.{color} The following fields must be populated when adding the reviewer: last name, first name, email, and password. ---- *Call* select: to view proposals for all active calls or only one active call. *Phase* select: to view either pre-proposals or full proposals for the chosen call domain. ---- +Proposal Information+ \\ *Call*: A proposal's parent call. *Proposal ID*: This ID is a concatenation of the PI's last name and a random four-digit number. This ID accompanies the proposal throughout the proposal process and through its lifespan as a funded project. Files and folders generated in the eSG system that relate solely to this proposal/project use this ID as their naming scheme. _Click to open printer-friendly pop-up window of_ *{_}proposal summary{_}{*}_._ *PI*: Proposal's primary investigator (PI). *Title*: Proposal title. _Click to open printer-friendly pop-up window of_ *{_}proposal summary{_}{*}_._ *Download*: Compiled pre-proposals uploaded by the eSG Administrator via FMP appear here. The submit date in this column is the timestamp for the last time the PI clicked the 'Submit Proposal' button in the pre-proposal submission interface. *Reviews*: Opens printer-friendly pop-up window of all reviews for this pre-proposal.
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RFP FMP - Pre-Proposal Submission

URL:  


To access this interface, a user needs to be added as a reviewer via FMP, and assigned the reviewer role of Admin or Sub-Admin. Sub-Admins are prohibited from viewing reviews and rebuttals. The following fields must be populated when adding the reviewer: last name, first name, email, and password (use blue [+] button to generate). For a description of roles, see Pre-Proposal Review: Setting-up Reviewers...

Only pre-proposals and applications whose "Accepted for Review?" field is set to 'Yes' will appear in this interface.
 


Call select: to view proposals for all active calls, or a single call that may be active or inactive.

Phase select: to view either pre-proposals/applications or full proposals for the chosen domain of call(s).
 

Pre-Proposal / Application Information


Call: The parent call.

Proposal ID: This ID is a database-friendly concatenation of the PI or applicant's last name and a random four-digit number. This ID accompanies the proposal throughout the proposal process and through its lifespan as a funded project. Files and folders generated in the eSG system that relate solely to this proposal/project use this ID in their naming scheme. Click to open printer-friendly pop-up window of the proposal/application summary.

PI: Proposal's primary investigator (PI), or applicant name.

Title: Proposal or application title. Click to open printer-friendly pop-up window of proposal/application summary.

Download: Compiled pre-proposals or applications uploaded by the eSG Administrator via FMP appear here. The submit date in this column is the timestamp for the last time the 'Submit Proposal' button was clicked in the pre-proposal submission interface.

Reviews: Printer-friendly reviews for this pre-proposal, along with the ratio of: # of reviews submitted for this proposal / # of reviewers to which this proposal is available for review (see Pre-Proposal Review: Setting-up Reviewers...)

 

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For a full description of the RFP FMP interface, go to :

Layout Descriptions (brief)

Pre-Proposals
  • Email Lead PIs for a single proposal or a found set
  • Manage a proposal's investigator list, including add/edit/delete
  • View budget (90-4) information for a proposal, including edit/delete. Budget information must only be added to a proposal via the proposal submission interfaces.
  • View uploaded proposal files, including the proposal narrative

Investigators

  • This table includes investigators added either via registration or at the Investigators proposal submission step, including detailed contact information and a CV / resume. CV / resumes may be added, updated, and deleted here as well.
  • Investigators who registered as PIs automatically have a password; passwords may be applied to other investigators by simply typing one in to the box.
  • Access Type doesn't do anything at this time. Send Email tool needs to be added to this interface.

Budgets

PIs add budget worksheets to their proposals, and data from these worksheets are compiled in RFP FMP to create 90-4 forms. The Budgets section of RFP FMP offers 90-4s for browsing by default, but worksheets driving each 90-4 are accessible at top-right. Budget justification (optional in the pre-proposal phase) is editable via the 'Edit' button below the 90-4.