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Result or Product of this Process

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The 04.01 Bidding process allows the Project Manager to manage the bid for the entire bid process including:

  • Bid List approval
  • Release to bid
  • Bid award recommendation.

Process Details

Composition Setup
 
This process includes Bid List

is used for Bid List Approval, Release to Bid and Bid Award Recommendation including these specific steps.

  • Obtain an approved list of bidders
  • Prepare and gain approval of the bid package documents including the proposed sample contract provided by the Contract Admin
  • Secure approval to release the bid
  • Recommend an award supported by the bid tabulation in the Bidding module.
  • Gain approval to use a pre-priced agreement to award certain types of work to selected vendors.
  • Create the Selection of Source form and have it reviewed and approved by the Vendor Manager
  • Following approval, award the bid.
  • Ensure that the awarded bidder is properly set up in e-Builder and SAP

Note that the Bidding process is used to inform internal actors about the bid and gain approval to proceed through the bidding stages, from Bid List approval to award. The Bid module is used to construct and publish the bid to the Bidders portal and to initiate your Contract and Purchase order request.

Deck of Cards
idBid
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labelSummary

Process Details

Deck of Cards
idBid
Card
labelSummary

The Bidding process and the Bidding module are both used to complete a bid and issue an award.

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labelProcess Map

Image Added

Card
labelStep Descriptions

To make the Step descriptions for Bidding easier to read they have been separated into the three parts (tabs). 

Deck of Cards
idSDBid
historyfalse
Card
labelBid List Approval

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Start

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  • The Bidding process is usually initiated by the Project Manager.
  • Depending on the project the initiator completes the required sections of the page.
    • Contract Management
    • Pre-Priced Agreement for Office/CR/Lab
    • Sole Source
    • Potential Bidders - When adding potential bidders you should add contact information for each bidder prior to submitting for Vendor Manager review. If that information is not provided the process will be returned to your court for the Initiator Revise step
  • When finished, take the Submit action.
  • The next step is Furniture or AV Bid?

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Furniture?

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  • Based on the process initiator's answer to the "Is this a furniture or AV bid?" question the process is routed.
  • If True (Yes) the next step is Bid Doc Preparation
  • If False (No) the next step is AV?

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AV?

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  • Based on the process initiator's answer to the "Is this a furniture or AV bid?" question the process is routed.
  • If True (Yes) the next step is Vendor Mgr Reviews A/V Bid
  • If False (No) the next step is Sole Source?

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Vendor Mgr Reviews A/V Bid

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  • In this step the Vendor Manager reviews the Bid information. The process reaches this step for A/V Bids.
  • If the Submit action is taken the next step is Program Manager Reviews.
  • If the Revise action is taken he next step is Initiator Review.

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Vendor Mgr Reviews Prop Bid List

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  • The Vendor Manager reviews the proposed bid list.
  • If approved the Vendor Manager takes the Submit action. The next step is Prepriced Agmt?
  • If the Revise action is taken he next step is Initiator Review.

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Prepriced Agmt?

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  • The system evaluates this conditional to determine if this is a Pre-priced agreement. Using a pre-priced agreement bypasses the process steps which generate an Approved Bid List.
  • If the use of a pre-priced agreement is approved, the work is awarded to a vendor who has previously bid for for work of a certain scope/complexity in order to be considered for that work in the future.
  • If Pre-priced Agreement is True (Yes) the next step is CA Approved Contract Type.
  • If it is
Card
labelProcess Map

 

Card
labelStep Descriptions

Step descriptions for Bidding have been separated into the three discrete parts below. While Bidding is one process, the supporting documentation is made easier to read by making this division.

This is a draft. Once the process is finalized I will add step numbers. I also plan to add links to Bidding Module documentation and instruction where necessary.

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idSDBid
historyfalse
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labelBid List Approval

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Start

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  • The Bidding process is started by the Project Manager, OCP Planner, SPT Lead, SPT Commissioning Lead or VPF Strategic Sourcing. Regardless of who initiates the process the final step is Submit.
  • The next step is A133 Been Signed?

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Furniture or AV Bid? (Decisional Step)

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  • The data field "Is this a furniture or AV bid" is evaluated.
  • If True (Yes) the next step is PM Prepares Bid Documents.
  • If False (No) the next step is Vendor Program Manager Review.

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A133 Been Signed? (Decisional Step)Sole Source?

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  • The system evaluates this conditional to determine if this is a Sole Sourced agreement. Using a Sole Sourced agreement bypasses the process steps which generate an Approved Bid List.
  • If the use of a Sole Source agreement is approved, an explanation must be provided.
  • If this conditional evaluates to data field "Has the A133 Been Signed?" is evaluated.If True (Yes) the next step is PM Prepares Bid Documents.
  • If False (No) the next step is Vendor Manager Review.

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Vendor Manager Review

  • Vendor Reccomendation.
  • If this conditional evaluates to False (No) the next step is Vendor Mgr Reviews Prop Bid List
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  • The Vendor Manager completes the required fields and has the option to Submit or Revise.
  • If Submit is chosen the next step is Program Manager Reviews.
  • If Revise is chosen the next step is Initiator Revise.

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Initiator Revise

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  • Initiator Revise is used to request that the initiator correct an error or add more information to a prior step.
  • The Initiator The initiator reviews the process adds comments and the comments made by the reviewer and makes adjustments as necessaryrequired. The Action options for the indicator initiator are To Vendor Manager, To Program Manager or Void.
  • If To Vendor Manager is chosen the next step is Vendor Manager ReviewVendor Mgr Reviews Prop Bid List.
  • If To Program Manager is chosen the next step is Program Manager Review.
  • If Void is chosen the next step is Finish.
 

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Program Manager ReviewReviews

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  • The Program Manager reads the comments and reviews the process fields. The Program Manager has options fields and has the option to take an Action to Submit or Revise.
  • If Submit is chosen the next step is Sole SourceCampus Construction?
  • If Revise is chosen the next step is Initiator Revise.

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Sole Source? (Decisional Step)Campus Construction?

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  • e-Builder uses information previously entered about the project to determine if this is a Campus Construction project.
  • If Yes the next step is SP&T Program?
  • If No the next step is OCP?
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  • The data field "Sole Source?" is evaluated.
  • If True (Yes) the next step is VPF Procurement Reviews Bid Package
  • If False (No) the next step is Campus Construction?.

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Campus Construction? (Decisional Step)SP&T Program?

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  • e-Builder uses information previously entered about the project to
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  • Multiple fields are evaluated to determine if this is a Campus Construction projectan SP&T Program.
  • If True (Yes) the next step is SP&T Program? SPT Director Review.
  • If False (No) the next step is OCP?
 
  • CC Director Review.

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SP&T Program? (Decisional Step)SPT Director Review

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  • The SPT Director reads the comments and reviews the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen
  • Multiple fields are evaluated to determine if this is an SP&T Program.
  • If True (Yes) the next step is VPF Strategic Sourcing CC Director Review.
  • If False (No) Revise is chosen the next step is Projects Director Review Initiator Revise.

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SPT CC Director Review

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  • The SPT CC Director reads the comments and reviews the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is CC Director Review. Approved Bid List
  • If Revise is chosen the next step is Initiator Revise.

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Projects Director ReviewOCP?

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  • e-Builder evaluates information previously entered about the project to determine if this is an OCP Program.
  • If True (Yes)
  • The Projects Director reads the comments and reviews the process fields and has the option to Submit or Revise.
  • If Submit is chosen the next step is CC OCP Director Review.
  • If Revise is chosen False (No) the next step is Initiator Revise. M&U?

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CC OCP Director Review

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  • The CC OCP Director reads the comments and reviews the process fields and . The OCP Director has the option to take an Action to Submit or Revise.
  • If Submit is chosen the next step is Approved Bid List (The bid list is approved and Mail Merge creates the bid list) Approved Bid List
  • If Revise is chosen the next step is Initiator Revise.

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OCP? (Decisional Step)M&U?

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  • e-Builder evaluates information previously entered about the project to
Cloak
  • Multiple fields are evaluated to determine if this is an OCP Program. M&U program?
  • If True (Yes) the next step is OCP Director Review. Utilities Program?
  • If False (No) the next step is M&UCampus Services?

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OCP Director ReviewUtilities Program?

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The OCP Director reads the comments and reviews the process fields. The OCP Director has options to Submit or Revise.

If Submit is chosen the next step is Approved Bid List (The bid list is approved and Mail Merge creates the bid list)

If Revise is chosen the next step is Initiator Revise.

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M&U? (Decisional Step)

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  • Multiple fields are evaluated to determine if this is an M&U program?
  • If Yes the next step is Utilities Program?
  • If No the next step is Campus Services?

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Utilities Program? (Decisional Step)

  • e-Builder evaluates information previously entered about the project to determine if this is a Utilities Program.
  • If True (Yes) the next step is Utilities Director Review.
  • If False (No) the next step is SEG Program?

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Utilities Director Review

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  • The Utilities Director reads the comments and reviews the process fields. The Utilities Director has the option to take an Action to Submit or Revise.
  • If Submit is chosen the next step is M&U Director Review.
  • If Revise is chosen the next step is Initiator Revise.

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SEG Program?

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  • e-Builder evaluates information previously entered about the project  to determine if this is an SEG
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  • Multiple fields are evaluated to determine if this is a Utilities Program.
  • If True (Yes) the next step is Utilities SEG Director Review.
  • If False (No) the next step is SEG Program O&M Director Review?

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Utilities SEG Director Review

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  • The Utilities SEG Director reads the comments and reviews the process fields. The Utilities SEG Director has the option to Submit or Revise.
  • If Submit is chosen the next step is M&U Director Review.
  • If Revise is chosen the next step is Initiator Revise.

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SEG Program? (Decisional Step)

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  • Multiple fields are evaluated to determine if this is an SEG Program.
  • If True (Yes) the next step is SEG Director Review.
  • If False (No) the next step is O&M Director Review? Initiator Revise.

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SEG O&M Director Review

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  • The SEG O&M Director reads the comments and reviews the process fields. The SEG O&M Director has the option to Submit or Revise.
  • If Submit is chosen the next step is M&U Director Review.
  • If Revise is chosen the next step is Initiator Revise.

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OM&M U Director Review

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  • The OThe M&M U Director reads the comments and reviews the process fields. The OThe M&M U Director has the option to Submit or Revise.
  • If Submit is chosen the next step is M&U Director Review. Approved Bid List
  • If Revise is chosen the next step is Initiator Revise.

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Campus Services? (Decisional Step)

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  • Multiple fields are evaluated e-Builder evaluates information previously entered about the project to determine if this is an Campus Services Program.
  • If True (Yes) the next step is CS Director Review.
  • If False (No) ) the next step is IBO Director Review

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CS Director Review

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  • The CS Director reads the comments and reviews the process fields. The CS Director has the option to Submit or Revise.
  • If Submit is chosen the next step is Approved Bid List
  • If Revise is chosen the next step is IBO Director Review? Initiator Revise.

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CS IBO Director Review

 
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  • The CS IBO Director reads the comments and reviews the process fields. The CS IBO Director has the option to Submit or Revise.
  • If Submit is chosen the next step is Approved Bid List (Mail Merge). (The bid list is approved and Mail Merge creates the bid list.)
  • If Revise is chosen the next step is Initiator Revise.

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IBO Director ReviewInitiator Revise

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  • The IBO Director reads the comments and reviews the process fields. The IBO Director has the option to Submit or Revise.initiator revises the process and adds comments if necessary. The initiator Submits when finished with revisions.
  • If the Submit action is taken the next step is Sole Source?
  • If Void If Submit is chosen the next step is Finish.

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Approved Bid List

(Mail Merge)

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  • This step generates the Approved Bid List document from a template
  • The bid list document is placed into the Documents\05 Procurement\0505 Bid Lists (I) folder
  • The next step is CA Apprv Contract Type.
Release to Bid
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labelDocuments, Contract Approval, Release Bid

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CA Apprv Contract Type

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  • The Contract Admin either approves or changes the contract type or approves the Pre-priced agreement and adds the contract number for that agreement to the process.
  • The Contract Admin takes the Approved action to approve. The next step is Approved Pre-Price.
  • The Contract Admin takes the Changed action when changing the contract type, and adds comments to indicate to the PM that the contract has been changed and the reasons for the change.
  • The next step is Bid Doc Preparation
. (The bid list is approved and Mail Merge creates the bid list.)
  • If Revise is chosen the next step is Initiator Revise.

    • Toggle Cloak
    Initiator Revise

    Cloak
    • The initiator revises the process and adds comments if necessary. The initiator Submits when finished with revisions.
    • The next step is Sole Source?

    Toggle Cloak
    VPF Procurement Reviews Bid Package

    Cloak
    • The VPF/Treasury reads the comments and reviews the process fields. The following are the possible actions.
    • If Submit is chosen the next step is Campus Construction.
    • If Revise is chosen the next step is Initiator Revise.

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    Approved Bid List (Automatic Step)Pre-Price Agreement

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    • Automatic step generates the Approved Bid List document.
    • The next step is Initiator Prepares Bid Documents.
    Card
    • This is a conditional step. If True (a Pre-priced agreement) the next step is the Merge/Code step that creates the Selection of Source form document.
    • If False the next step is Bid Document Preparation.
    		label

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    Initiator Prepares Bid DocumentsPrePriced SoS

    Cloak
    • The initiator prepares the bid documents, completes the required fields and Submits when finishede-Builder generates the Selection of Source for Pre-priced agreements.
    • The next step is DOF Procurement Assembles Bid Package.

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    Has A133 Been Signed? (Decisional Step)

    Cloak
    • The data field "Has the A133 been signed?" is evaluated.
    • If True (Yes) the next step is Program Manager Reviews Package.
    • If False (No) the next step is DoF Procurement Assembles Bid Package.
    • Vendor Manager Review of SoS.

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    Bid Document Preparation

    Cloak
    • The process initiator, usually the Project Manager, prepares/uploads the bid documents and completes the required fields. The Submit action is taken when finished.
    • The next step is Contract Admin Assembles Bid Package

    Toggle Cloak
    Contract Admin
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    DoF Procurement Assembles Bid Package

    Cloak
    • The DOF Procurement reads the comments and reviews the process fields DoF Procurement may Submit or Revise
    • If Submit is chosen the next step is Projects Director Reviews Package
    • If Revise is chosen the next step is PM Prepares Bid Documents

    Toggle Cloak
    Program Manager Reviews Package

    Cloak
    • The program manager reads the comments and reviews the process fields. The program manager has the option to Submit or Revise.
    • If Submit is chosen the next step is DoF Procurement Assembles Bid Package.
    • If Revise is chosen the next step is PM Prepares Bid Documents.

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    Projects Director Reviews Package

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    • The Projects Director reads the comments and reviews the process fields The Projects Director may Submit of Revise.
    • If Submit is chosen the next step is Release to Bid (Mail Merge).
    • If Revise is chosen the next step is PM Prepares Bid Documents.

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    Initiator Releases Bid

    Cloak
    • The initiator completes the required process fields, Submits and uses the e-Builder Bidding module to send the bids to the approved bid list.
    • The next step is Initiator Recommends Vendor.
    • Contract Admin assembles the bid package and when finished takes the Submit action.
    • As part of this process the Contract Admin adds a contract sample and assigns a contract number.

    • The next step is Hold for Bids/Proposals Received.

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    Hold for Bids/Proposals Received

    Cloak

    The bid should be released in the Bid module when the process reaches this step.

    • Hold the process in this step from bid release until all bids are received and the bid tab has been opened and analyzed. This may be held for one to several weeks while the bid is open.
    • Once the bids have been analyzed and a vendor recommendation is ready the Project Manager takes the Submit action.
    • The next step is Vendor Recommendation.
    Card
    labelBid Award Recommendation

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    Vendor Recommendation

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    • The Project Manager, having received all the bids and supporting documents, performs the analysis and selects a vendor.
    • The process step form is completed and the Submit action is taken.
    • The next step is Selection of Source.

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    Selection of Source

    Cloak
    • This is an automatic step to generate the Selection of Source document. The Selection of Source template is applied.
    • The next step is Vendor Manager Review of SoS.

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    Vendor Manager Review of SoS

    Cloak
    • The Vendor Manager reviews the selection and has the option to take the Action to Submit or Revise
    • If Submit is chosen the next step is Program Manager Review
    • If Revise is chosen the next step is Vendor Recommendation.

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    Program Manager Review

    Cloak
    • The Program Manager reads the comments and reviews the process fields. The program manager has the option to take an Action to Submit or Revise.
    • If Submit is chosen the next step is Campus Construction.
    • If Revise is chosen the next step is Initiator Revise Recommendation.

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    Initiator Revise Recommendation

    Cloak
    • The Initiator reviews the process and adds comments and makes adjustments as necessary. The initiator has the option to Submit or Void.
    • If Submit is chosen the next step is Selection of Source.
    • If Void is chosen the next step is Finish.

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    Campus Construction?

    Cloak
    • e-Builder uses information previously entered to to determine "ownership" of the program.
    • If True (Yes) the next step is SP&T Program.
    • If False (No) the next step is M&U.

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    SP&T Program?

    Cloak
    • The "Contract managed by a different program" field is evaluated.
    • If True (Yes) the next step is SPT Director Review.
    • If False (No) the next step is Vendor Manager Review of SoS

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    SPT Director Review

    Cloak
    • The SPT Director reads the comments and reviews the process fields. The SPT Director has the option to Submit or Revise.
    • If Submit is chosen the next step is Vendor Manager Review of SoS.
    • If Revise is chosen the next step is Initiator Revise.

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    M&U2?

    Cloak
    • e-Builder uses information previously entered to determine "ownership" of the program
    Card
    labelBid Award Recommendation

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    Initiator Recommend Vendor

    Cloak
    • The initiator receives all the bid documents, reviews them, and selects a vendor for recommendation. All project managers on the project receive a notification when this step is reached. They will fill out the required fields and Submit.
    • The next step is Selection of Source.

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    Selection of Source (Automatic Step)

    Cloak
    • This is an automatic step to generate the Selection of Source document. The Selection of Source template is applied.
    • The next step is Program Manager Review.

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    Program Manager Review

    Cloak
    • The program manager reads the comments and reviews the process fields. The program manager has the option to Submit or Revise.
    • If Submit is chosen the next step is Campus Construction.
    • If Revise is chosen the next step is Initiator Revise.

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    Initiator Revise

    Cloak
    • The initiator reviews the process and adds comments and makes adjustments as necessary. The initiator has the option to Submit or Void.
    • If Submit is chosen the next step is Selection of Source.
    • If Void is chosen the next step is Finish.

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    Campus Construction (Decisional Step)

    Cloak
    • Multiple fields are evaluated to determine "ownership of the program".
    • If True (Yes) the next step is SP&T Program.
    • If False (No) the next step is M&U.

     

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    SP&T Program? (Decisional Step)

    Cloak
    • The "Contract managed by a different program" field is evaluated.
    • If True (Yes) the next step is VPF Strategic Sourcing Review. Utilities Program?
    • If False (No) the next step is Project Director Review. Campus Services?

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    SPT Director ReviewUtilities Program?

    Cloak
    • e-Builder uses information previously entered to determine "ownership" of the program.
    • If True (Yes)
    • The SPT Director reads the comments and reviews the process fields. The SPT Director has the option to Submit or Revise.
    • If Submit is chosen the next step is DoF Procurement Utilities Director Review.
    • If Revise is chosen False (No) the next step is Initiator Revise SEG Program?.

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    Projects Utilities Director Review Rec

    Cloak
    Cloak
    • The projects utilities director reads the comments and reviews the process fields. The Projects Director utilities director has the option to Submit or Revise.
      If Submit is chosen the next step is DoF Procurement Review.
    • If Revise is chosen the next step is Initiator Revise.

     

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    M&U (Decisional Step)

    • Multiple fields are evaluated to determine ownership of the program.
    • If True (Yes) is chosen the next step is Utilities Program? M&U Director Review Rec.
    • If False Revise is chosen the next step is DoF Procurement ReviewInitiator Revise Recommendation.

     

    Toggle Cloak
    Utilities Program (Decisional Step)SEG Program?

    Cloak
    • Multiple fields are evaluated to determine "ownership of the program"e-Builder uses information previously entered to determine if this is an SEG Program.
    • If True (Yes) the next nest step is Utilities SEG Director Review .Rec
    • If False (No) the next step is SEG Program?. O&M Director Review Rec

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    Utilities SEG Director Review Rec

    Cloak
    • The utilities director SEG Director reads the comments and reviews the process fields. The utilities director SEG Director has the option to take an Action to Submit or Revise.
    • If Submit is chosen the next step is DoF Procurement Vendor Manager Review of SoS.
    • If Revise is chosen the next step is Initiator ReviewRevise Recommendation.

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    SEG ProgramO&M Director Review Rec

    Cloak
    • The O&M Director reads the comments and reviews the process fields. DoF Procurement has the option to Submit or Revise.
    • If Submit is chosen the next step is Vendor Manager Review of SoS.
    • If Revise is chosen the next step is Initiator Revise Recommendation
    Cloak
    • Multiple fields are evaluated to determine if this is an SEG Program.
    • If True (Yes) the nest step is SEG Director Review
    • If False (No) the next step is O&M Director Review.

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    SEG CC Director Review

    Cloak
    • The SEG CC Director reads the comments and reviews the process fields. The SEG CC Director has the option to Submit or Revise.
    • If Submit is chosen the next step is DoF Procurement Review Initiator Awards Bid.
    • If Revise is chosen the next step is Initiator Revise Recommendation.

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    O&M Director ReviewOCP?

    Cloak
    • Multiple fields are evaluated to determine if this is an OCP Program.
    • If True (Yes)

     

    • The O&M Director reads the comments and reviews the process fields. DoF Procurement has the option to Submit or Revise.
    • If Submit is chosen the next step is DoF Procurement OCP Director Review.
    • If Revise is chosen False (No) the next step is Initiator Revise M&U?.

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    DoF Procurement OCP Director Review

    Cloak

     

    • DoF Procurement The OCP Director reads the comments and reviews the process fields. The O&M OCP Director has the option to Submit or Revise.
    • If Submit is chosen the next step is A133 Been Signed? Initiator Awards Bid.
    • If Revise is chosen the next step is Initiator Revise Recommendation.

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    A133 Been Signed? (Decisional Step}M&U Director Review Rec

    Cloak
    • The M&U Director reads the comments and reviews the process fields and has the option to Submit or Revise
    • If Submit is chosen data field "Has the A133 Been Signed" is evaluated.If True (Yes) the next step is Campus Construction. Initiator Awards Bid
    • If Revise is chosen If False (No) the next step is >10M Initiator Revise Recommendation.

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    >10M (Decisional Step)Campus Services?

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    • The data field ">10M" is evaluated.Multiple fields are evaluated to determine if this is an Campus Services program?
    • If True (Yes) the next step is VPF Procurement CS Director Review.
    • If False (No) the next step is One Bid? IBO Director Review.

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    One Bid? (Decisional Step)CS Director Review

    Cloak

     

    • The data field Reason Vendor Selected is evaluated to determine If the reason selected is "2.5 Multiple Bidders Selected - Only One Bidder Responded".
    • If True the next step is VPF Procurement Review.
    • If False the next step is Lowest Bid?

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    Lowest Bid? (Decisional Step)

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    • The data field Reason Vendor Selected is evaluated to determine if the reason selected is "2.2 Adequate price competition (at least 2 quotes): Lowest Bidder Selected. No further explanation required.".
    • If True the next step is Campus Construction.
    • If False the next step is VPF Procurement Review.

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    VPF Procurement Review

    Cloak
    • The VPF/Treasury reads the comments and reviews the process fields. The VPF/Treasury has the option to Submit or Revise.
    • If Submit is chosen the next step is Campus Construction.
    • If Revise is chosen the next step is DoF Procurement Review.

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    Campus Construction (Decisional Step)

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    • Multiple fields are evaluated to determine if this is a Campus Construction program.
    • If True (Yes) the next step is CC Director Review.
    • If False (No) the next step is OCP?

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    CC Director Review

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    • The CC Director reads the comments and reviews the process fields. CC Director has the option to Submit or Revise.
    • If Submit is chosen the next step is Initiator Awards Bid.
    • If Revise is chosen the next step is Initiator Revise.

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    OCP? (Decisional Step)

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    • Multiple fields are evaluated to determine if this is an OCP Program.
    • If True (Yes) the next step is OCP Director Review.
    • If False (No) the next step is M&U.

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    Campus Services? (Decisional Field)

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    • Multiple fields are evaluated to determine if this is an Campus Services program?
    • If True (Yes) the next step is CS Director Review.
    • If False (No) the next step is IBO Director Review.

     

     

     

     
    • The Campus Services Director reads the comments and reviews the process fields. The CC Director has the option to Submit or Revise.
    • If Submit is chosen the next step is Initiator Awards Bid.
    • If Revise is chosen the next step is Initiator Revise.

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    IBO Director Review

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    • The IBO Director reads the comments and reviews the process fields. The IBO Director has the option to Submit or Revise.
    • If Submit is chosen the next step is Initiator Awards Bid.
    • If Revise is chosen the next step is Initiator Revise.

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    Initiator Award Bid

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    • The Initiator reviews the process and awards the bid using the e-Builder Bidding module. The final action when the bid is awarded is to return to the process and take the Submit Action.
    • The next step is Vendor Manager Checks Company Info.

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    Pre-Priced 3?

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    • This conditional determines if this process contains a Pre-priced agreement.
    • If True the process moves to Finish.
    • If False the process moves to Vendor Manager Checks Company Info

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    Vendor Mgr Checks Company Info

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    • The Vendor Managerchecks and fills out form fields to ensure that:
      • The awarded bidder exists in SAP
      • The company information is correct and current in the Contacts module.
      • If the company is not in SAP that the New Company process has been started.
    • When finished the Vendor Manager takes the Submit action.
    • The next step is Vendor Exists in SAP?

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    Vendor Exists in SAP?

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    • This step routes the process to the Finish step if the Vendor exists in SAP.
    • If the Vendor does not exist in SAP the next step is AA Adds New Company.

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    AA Adds New Company

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    • If the company does not exist in SAP the AA completes the 01.01 Add New Company/Contact process and holds the process in this step until that has been completed.
    • When completed the AA takes the Vendor Added action.
    • The next step is Vendor Manager Checks Company Info.

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    Hold for SAP Vendor #

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    • In this step the Administrative Assistant waits until the Vendor has been assigned a SAP Vendor Number from VPF.
    • If the Submit action is taken the next step is Finish.
    • If the Revise action is taken the next step is AA Adds New Company.

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    Finish

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