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On this page: Background | Who is it for? | Who isn't it for? | How to get a laptop | Responsibilities | Info for faculty | What you get | Laptop specifications| Request and contact form

Info
titleDraft of Laptop Loaner Program guidelines

This page is being drafted here, in the Faculty and Student Experience (FSX) wiki space. The Laptop Loaner Program will be administered out of the IS&T Service Desk, with guidance from FSX. This page will go "live" on the IS&T web site soon, replacing the current Laptop Loaner Program page. However, the content is approaching its final form here, and the contact form (bottom of page) is functional now for submitting requests.

We would love to hear from you if you are a student or faculty member, and have any suggestions on the program or these guidelines. Feel free to use the web form to contact us. Many thanks,

- Oliver Thomas, Manager, Faculty and Student Experience

On this page: Background | Who is it for? | Who isn't it for? | How to get a laptop | Responsibilities | Info for faculty | What you get | Laptop specifications| Request and contact form

Anchor
Anchor
background
background

Background and purpose

...

  • Currently enrolled MIT students who do not own a laptop, and need one for specific short-term academic work
  • Currently enrolled MIT students who own a laptop that does not meet a specific academic need, which could be met by a model in the loaner poolCurrently enrolled MIT students who own a laptop that is temporarily unavailable due to hardware or software failure

Anchor
who-not
who-not

Who is this program not intended for?

  • Programs and classes looking for a pool of laptops for use by the program (rather than specifically assigned to individual students)
  • Programs, classes, or events not intended for currently enrolled MIT students
  • Community events, conferences, professional programs
  • Other activities not directly related to academic use by MIT students
  • Temporary replacement machine, while your machine is being serviced

Please note that these are guidelines articulating the intent and priorities of the Laptop Loaner Program. In the past, the program has occasionally met the needs of groups and events in the "Who is this program not intended for?" category. The program will still accept requests falling into this category, but please be aware that such requests can only be accommodated after all other priorities have been accommodated, if equipments is available, and if there is no chance of such a request interfering with upcoming requests more in line with the program's intent.

...

Students are responsible for removing any personal data from the laptop before it is returned to the program. The laptop will be re-imaged upon its return and any data on the laptop will be irretrievable wiped. No accommodation can be made for recovering personal or academic data left behind on the laptop once it has been returned to the program.anchor

Info

...

titleWhat do we mean by "lending period?"

We ask that you let us know how you long you need the laptop for. Our standard assumption will be that it is for no longer than one academic semester at a time. Assume that if no other period was specified, laptops are due on the last day of Finals Week at the end of the semester during which they were checked out. Laptops checked out during the summer are due at least one week before the start of Orientation week (two weeks before classes start). Laptops checked between fall and spring semester are due at least one week before start of classes. If you need a laptop for multiple semesters, you must return it at the end of each semester and check it out again. Please include any special scheduling issues in your note, and when in doubt notify us early of any delays or issues with returning a laptop on time.

Anchor
for-faculty
for-faculty

...

Special information for faculty

...

  • Hardware
    (These specs are really what Oliver would like the specs to be; they need to be adjusted to match current minimum inventory; we will try, resources permitting, to bring the pool up to these standards as quickly as possible; if you have special requirements around specifications please do not hesitate to contact us. Oliver Thomas)
    • Core 2 Duo laptop, 14"-15" screen
    • Discrete graphics with dedicated video memory
    • 1024x768 resolution or higher screen
    • 2GB or more of RAM
    • Built-in CD-RW/DVD media drive
    • Built-in hard disk with 160GB capacity or larger
    • AC power adapter with US plug
    • Padded protective laptop sleeve
    • Security cable laptop lock and key
  • Software
    • Microsoft Windows XP Service Pack 3
    • McAfee VirusScan Enterprise
    • Microsoft Office 2007 (Word, Excel, PowerPoint, Outlook, OneNote)Student MATLAB for Windows (network edition, requires cxn to license server)VMware Desktop
    • Certificate Installer Tool for fixing certificate issues in IE
    • Kerberos single sign-on software
    • SecureCRT (SSH) & SecureFX (sFTP file transfer)
    • Firefox web browser (in addition to Internet Explorer)
    • Adobe Reader for viewing PDF files
    • Gaim instant messaging client
  • Account setup
    • Laptops will have both an administrator and non-administrator account configured
    • Both accounts will be password-protected
    • Laptop users should use the non-administrator account for all work on the laptop
    • The administrator account should only be used if new applications need to be installed
  • Network setup
    • Both the wired and wireless network adapters in the laptop will be registered for DHCP on MITnet
    • These registrations will be centrally managed and will not be administer-able by the student

...

Please use the form below to request a laptop or to contact the program with any questions, concerns, or suggestions you may have. Especially in this period of transition it is vital for us to hear from customers and potential customers of the program to make sure we maintain a resource that is of the broadest possible use to MIT students and faculty. It is important that you fill in all the fields as best you can. Please double-check contact information, email address and your student ID number.

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<option value="Sea Grant College Program">Sea Grant College Program</option>
<option value="Secretary of the Corporation">Secretary of the Corporation</option>
<option value="Security and Emergency Management Office">Security and Emergency Management Office</option>
<option value="Singapore-MIT Alliance for Research and Technology">Singapore-MIT Alliance for Research and Technology</option>
<option value="Singapore/MIT Alliance Program">Singapore/MIT Alliance Program</option>
<option value="Sloan School of Management">Sloan School of Management</option>
<option value="Spectroscopy Laboratory">Spectroscopy Laboratory</option>
<option value="Sponsored & Genl A/R & Cashier">Sponsored & Genl A/R & Cashier</option>
<option value="Student Activities">Student Activities</option>
<option value="Student Financial Services">Student Financial Services</option>
<option value="Student Support Services">Student Support Services</option>
<option value="System Design and Management">System Design and Management</option>
<option value="Teaching and Learning Laboratory">Teaching and Learning Laboratory</option>
<option value="Technology Licensing Office">Technology Licensing Office</option>
<option value="Technology Review">Technology Review</option>
<option value="Technology and Development Program">Technology and Development Program</option>
<option value="Technology and Policy Program">Technology and Policy Program</option>
<option value="Terrascope">Terrascope</option>
<option value="The Broad Institute">The Broad Institute</option>
<option value="Travel">Travel</option>
<option value="Undergraduate Advising and Academic Programming">Undergraduate Advising and Academic Programming</option>
<option value="VP Information Services & Technology">VP Information Services & Technology</option>
<option value="Whitaker College of Health Science & Technology">Whitaker College of Health Science & Technology</option>
</select> <em>(Sorry, MIT has a lot of departments)</em>
</td></tr>
<tr><th align="right" valign="top">...or your Course Number:</th><td align="left" valign="top">
<select name="client-course">
<option value="UND" selected>Undecided</option>
<option value="1">1</option>
<option value="2">2</option>
<option value="3">3</option>
<option value="4">4</option>
<option value="5">5</option>
<option value="6">6</option>
<option value="7">7</option>
<option value="8">8</option>
<option value="9">9</option>
<option value="10">10</option>
<option value="11">11</option>
<option value="12">12</option>
<option value="13">13</option>
<option value="14">14</option>
<option value="15">15</option>
<option value="16">16</option>
<option value="17">17</option>
<option value="18">18</option>
<option value="20">20</option>
<option value="21E">21E</option>
<option value="21F">21F</option>
<option value="21H">21H</option>
<option value="21L">21L</option>
<option value="21M">21M</option>
<option value="21S">21S</option>
<option value="21W">21W</option>
<option value="22">22</option>
<option value="24">24</option>
<option value="CDO">CDO</option>
<option value="CSB">CSB</option>
<option value="ESD">ESD</option>
<option value="HST">HST</option>
<option value="MAS">MAS</option>
<option value="NIW">NIW</option>
<option value="OR">OR</option>
<option value="PEP">PEP</option>
<option value="RED">RED</option>
<option value="SDM">SDM</option>
<option value="STS">STS</option>
<option value="NONE">None</option>
</select> <em>(Students)</em)
</td></tr>
<tr><th align="right" valign="top">Your role:</th><td align="left" valign="top">
<select name="client-role">
<option value="Student" selected >Student (MIT)</option>
<option value="Faculty" />Faculty (MIT)</option>
<option value="Staff" />Staff (MIT)</option>
<option value="Other" />Other (please explain in notes)</option>
</select>
</td></tr>
<tr><thand Sciences">Program in Media Arts and Sciences</OPTION> <OPTION value="Program in Science, Technology, and Society">Program in Science, Technology, and Society</OPTION> <OPTION value="Program in Writing and Humanistic Studies">Program in Writing and Humanistic Studies</OPTION> <OPTION value="Property Office">Property Office</OPTION> <OPTION value="Public Service Center">Public Service Center</OPTION> <OPTION value="Registrar's Office">Registrar's Office</OPTION> <OPTION value="Religious Life">Religious Life</OPTION> <OPTION value="Research Laboratory of Electronics">Research Laboratory of Electronics</OPTION> <OPTION value="Residential Life Programs">Residential Life Programs</OPTION> <OPTION value="SHASS Department Heads">SHASS Department Heads</OPTION> <OPTION value="School of Architecture and Planning">School of Architecture and Planning</OPTION> <OPTION value="School of Engineering">School of Engineering</OPTION> <OPTION value="School of Engineering - UPOP">School of Engineering - UPOP</OPTION> <OPTION value="School of Humanities, Arts, and Social Sciences">School of Humanities, Arts, and Social Sciences</OPTION> <OPTION value="School of Science">School of Science</OPTION> <OPTION value="Sea Grant College Program">Sea Grant College Program</OPTION> <OPTION value="Secretary of the Corporation">Secretary of the Corporation</OPTION> <OPTION value="Security and Emergency Management Office">Security and Emergency Management Office</OPTION> <OPTION value="Singapore-MIT Alliance for Research and Technology">Singapore-MIT Alliance for Research and Technology</OPTION> <OPTION value="Singapore/MIT Alliance Program">Singapore/MIT Alliance Program</OPTION> <OPTION value="Sloan School of Management">Sloan School of Management</OPTION> <OPTION value="Spectroscopy Laboratory">Spectroscopy Laboratory</OPTION> <OPTION value="Sponsored & Genl A/R & Cashier">Sponsored & Genl A/R & Cashier</OPTION> <OPTION value="Student Activities">Student Activities</OPTION> <OPTION value="Student Financial Services">Student Financial Services</OPTION> <OPTION value="Student Support Services">Student Support Services</OPTION> <OPTION value="System Design and Management">System Design and Management</OPTION> <OPTION value="Teaching and Learning Laboratory">Teaching and Learning Laboratory</OPTION> <OPTION value="Technology Licensing Office">Technology Licensing Office</OPTION> <OPTION value="Technology Review">Technology Review</OPTION> <OPTION value="Technology and Development Program">Technology and Development Program</OPTION> <OPTION value="Technology and Policy Program">Technology and Policy Program</OPTION> <OPTION value="Terrascope">Terrascope</OPTION> <OPTION value="The Broad Institute">The Broad Institute</OPTION> <OPTION value="Travel">Travel</OPTION> <OPTION value="Undergraduate Advising and Academic Programming">Undergraduate Advising and Academic Programming</OPTION> <OPTION value="VP Information Services & Technology">VP Information Services & Technology</OPTION> <OPTION value="Whitaker College of Health Science & Technology">Whitaker College of Health Science & Technology</OPTION></SELECT> <I>(Sorry, MIT has a lot of departments)</I> </TD></TR>
<TR>
<TH align="right" valign="top">...or your major (course):</TH>
<TD align="left" valign="top"><SELECT name="client-course"> <OPTION value="UND">Undecided</OPTION> <OPTION value="1">1</OPTION> <OPTION value="2">2</OPTION> <OPTION value="3">3</OPTION> <OPTION value="4">4</OPTION> <OPTION value="5">5</OPTION> <OPTION value="6">6</OPTION> <OPTION value="7">7</OPTION> <OPTION value="8">8</OPTION> <OPTION value="9">9</OPTION> <OPTION value="10">10</OPTION> <OPTION value="11">11</OPTION> <OPTION value="12">12</OPTION> <OPTION value="13">13</OPTION> <OPTION value="14">14</OPTION> <OPTION value="15">15</OPTION> <OPTION value="16">16</OPTION> <OPTION value="17">17</OPTION> <OPTION value="18">18</OPTION> <OPTION value="20">20</OPTION> <OPTION value="21E">21E</OPTION> <OPTION value="21F">21F</OPTION> <OPTION value="21H">21H</OPTION> <OPTION value="21L">21L</OPTION> <OPTION value="21M">21M</OPTION> <OPTION value="21S">21S</OPTION> <OPTION value="21W">21W</OPTION> <OPTION value="22">22</OPTION> <OPTION value="24">24</OPTION> <OPTION value="CDO">CDO</OPTION> <OPTION value="CSB">CSB</OPTION> <OPTION value="ESD">ESD</OPTION> <OPTION value="HST">HST</OPTION> <OPTION value="MAS">MAS</OPTION> <OPTION value="NIW">NIW</OPTION> <OPTION value="OR">OR</OPTION> <OPTION value="PEP">PEP</OPTION> <OPTION value="RED">RED</OPTION> <OPTION value="SDM">SDM</OPTION> <OPTION value="STS">STS</OPTION> <OPTION value="NONE">None</OPTION></SELECT> <I>(Students)</I></TD></TR>
<TR>
<TH align="right" valign="top">Your role:</TH>
<TD align="left" valign="top"><SELECT name="client-role"> <OPTION value="Student">Student (MIT)</OPTION> <OPTION value="Faculty">Faculty (MIT)</OPTION> <OPTION value="Staff">Staff (MIT)</OPTION> <OPTION value="Other">Other (please explain in notes)</OPTION></SELECT> </TD></TR>
<TR>
<TH align="right" valign="top">Topic:</TH>
<TD align="left" valign="top"><SELECT name="topic"> <OPTION value="Loaner Request">I am an MIT STUDENT and would like to request a loaner laptop</OPTION> <OPTION value="Faculty Special Request">I am a FACULTY MEMBER with a special request</OPTION> <OPTION value="General Feedback">Other comments, questions, or suggestions</OPTION></SELECT> </TD></TR>
<TR>
<TH align="right" valign="top">MIT account number:</TH>
<TD align="left" valign="top"><INPUT maxlength="7" name="client-cost-object" size="40"></INPUT> <I>(optional 7-digit cost object, if needed)</I></TD></TR>
<TR>
<TH align="right" valign="top">Topic">Concerns specific laptop:</th><tdTH>
<TD align="left" valign="top">
<select><INPUT namemaxlength="topic200">
<option valuename="Loaner Request" selected>I am an MIT STUDENT and would like to request a loaner laptop</option>
<option value="Faculty Special Request">I am a FACULTY MEMBER with a special request</option>
<option value="General Feedback">Other comments, questions, or suggestions</option>
</select>
</td></tr>
<tr><thlaptop-id" size="40"></INPUT> <I>(MIT property tag or S/N)</I></TD></TR>
<TR>
<TH align="right" valign="top">MIT account number>This is for a specific class:</th><tdTH>
<TD align="left" valign="top"><input><INPUT typemaxlength="text200" sizename="40class" maxlengthsize="7" name="client-cost-object"> <em>(optional 7-digit cost object, if needed)</em></td></tr>
<tr><th40"></INPUT> <I>(If for specific class, specify number, e.g. 1.00)</I></TD></TR>
<TR>
<TH align="right" valign="top">Concerns>Loan specificrequested laptopuntil:</th><tdTH>
<TD align="left" valignjquery1294328722910="top28"><input typevalign="texttop"><INPUT sizemaxlength="40200" maxlengthname="200until-date" namesize="laptop-id" /> <em>(MIT property tag or S/N)</em></td></tr>
<tr><th40"></INPUT><I>Please specify the expected return date.</BR>Note that we cannot loan a laptop out beyond the end date of the current academic semester.</I></TD></TR>
<TR>
<TH align="right" valign="top">Notes:</th><tdTH>
<TD align="left" valign="top"><textarea><TEXTAREA namecols="notes40" colsname="40notes" rows="15"></textarea><TEXTAREA></td><TD></tr>TR>
<TR>
<tr><th<TH align="right" valign="top">&nbsp;</th><td> </TH>
<TD align="left" valign="top"><input><INPUT typename="submit" nametype="submit" value="Send Request" /></td></tr>
</table>
</form>
</p>></INPUT></TD></TR><TR></TR><TR></TR><TR></TR><TR></TR></TBODY></TABLE></FORM>
{html}

What happens after I submit the form?

Your request is sent via email to laptop-loaner-program@mit.edu. Assuming you filled in your email address and other information correctly you will receive an automatic reply with a tracking number. (Please double-check the email address you entered!) If all necessary information is present you should hear back from the program within 1-2 3 business days. If you are an MIT student requesting a laptop you should hear back with information on when and where you can pick it up. You may also be tempted to just send us email directly without filling out the form because web forms can be annoying. We will try to respond to direct email as best we can, but such requests often take longer because we need to mail back and forth to collect all the needed information. Please use the web form if at all possible.

Draft created July 23 rd 2009.
Draft last updated August 26 24 th 2009 2010.