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Basics
Access
Anyone on ensemble@mit.edu can access the locker. From any Athena Cluster, simply type
attach ensemble
into the terminal and then access the locker by going to
System > Places > Home > mit > Ensemble
. Within this folder, the www folder contains all information relevant to the website.
Editing
To edit a file, you should right click on it and open it with a text editor. Please only edit the files in a text editor. Using Dreamweaver will create unreadable html code. All the pages on the website use Sever-Side Includes (SSI).
Term Shows
Show Pages
TEXT
Auditions
TEXT
Ticketing
TEXT
Webmaster updates the web page. At the beginning of each term the webmaster must add new darts to the website, and shift new full members to the full members site. Bios should be updated/created for each member based on their last terms activities if members refuse to email you. For the web page, there is always more to be done. Minutes should be updated and taken from the Secretary's email. Get and compile new bios for apprentices and members. If you want, it works to just tell members how to access the BIOS files. Put the Contact Sheet online every term. The ensemble list owns the ensemble locker. The webmaster should work with the stage manager to set up a Callboard site for the show. If needed, the webmaster should provide help and advice to the Stage Manager on how to maintain the callboard and implement any new features the SM might require.It is imperative for the Webmaster to be somewhat Athena-savy. HTML and PERL are good things to know, too. The job of Webmaster is to update, expand, and generally jazz up the Shakespeare Ensemble web page. Some possibile additions are adding new links, features, graphics, interfaces, and enlarging and maintaining our archive of pictures, sounds, or whatever from past shows. At the beginning of the term, put the past show in the Past Productions area, if this hasn't been done already, and put up a short blurb about the upcoming show in "Our Current Show". It's also helpful to put this on the main page under the "what's new" heading. Send out email to the ensemble telling them to check their current bios on the webpage and to send you updates. Update the bios, or create them for people who don't have them. Email the darts with a bio format and tell them to fill it out and send it back to you. Put up an apprentice bio page, linked to the members and alums bio page. It would be nice to organize with the social chair some kind of party where you could photograph the current members to put pictures on their bio pages. BUG PEOPLE ABOUT SENDING THE BIOS BACK. People are notoriously slow at doing this, so keep sending out email, zephyring/bugging people in person, etc. Also ask people if they've run into any cool Shakespeare/theater web pages, and tell them to send you the URLs, so you can put them on the appropriate pages. One important thing to do is to get the list of term and run-time jobs up as soon as possible. Link this list to the descriptions in the ensemble jobs guide, so people don't have any excuse for not knowing what they are supposed to be doing/how to do it.
A page should be created for EACH show (though not necessarily as spiffy a page for Scene Night) and there should be a link to the current show from the main page. The show webpages should be kept visually appealing, creative, and simple to navigate. Two to three weeks before put-in is a good time for the show page to go up. Good things to put on it include:
A graphic of the show, it is nice if this is the same graphic that goes on the poster, but make do if the poster's not ready yet. Dates, time, place, etc. links to make reservations Director's note (and dramaturg's note, if available) Cast/crew listings, with links to their Bios Link to the text of the play Link to reviews and articles about the current show when available Photos/movies/sound clips when available Anything else you can think of that would be interesting
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Look at the archive of past productions to get some ideas, but don't be afraid to change the format \:) Also, a good way to help out publicity is to request a spotlight on the MIT homepage. Go to the Spotlight Request page and fill out the form and send it in. If you have to pick one day for the spotlight, pick opening night. If you do not get confirmation from them about it after a couple days, email again. Of course, the show webpage has to be at least mostly done by the time you request the spotlight, because they'll look at it, and you want a decent looking page. Another way to be helpful to publicity is to make up an email announcement. Do this the week before Box Office starts selling tickets in Lobby 10 (or wherever). Making those fancy text things for the title is a good way to get people's attention. I've used a web figlet in the past. Play around and see what looks nice/legible. Also put in the email the show dates, times, and location. Put the name of the director, the cost of the tickets, and mention that we will be selling tickets in place X (usually Lobby 10) on \[insert correct dates here\]. ALSO put in the URL of your lovely webpage. It's also nice to put in some simple ASCII art, and I've gotten a nice rat/shrew from this ASCII art archive in the past. Of course, don't be afraid to do websearches for other figlets and ascii art. Send it to publicity when you are done, so they can double check it and send it out. If the constitution gets amended, ask to be sent copies of the amendment and change the constitution online. |
If you do not have much experience with html, fear not. Most of the pages you will create or edit are very simple. Look at examples from previous years (the Spring 2012 show has very simple code) and do not be afraid to do some trial-and-error testing to get the right designs. If you are a complete beginner, look up html tutorials online and even consider creating a personal webpage to get the gist.
We have a style guide as well: https://wikis-mit-edu.ezproxyberklee.flo.org/confluence/download/attachments/83067338/styleguide.pdf
Term Shows
Show Pages
This has changed. Most of the information you need to add a term show is on the GUI that you find by clicking Site administration at the very bottom of any page.
Auditions
- Auditions are found at http://mv.ezproxy.com.ezproxyberklee.flo.org/auditions/
- Editing this page is at ensemble/web_scripts/auditions/index.php
- Editing the "submission complete page" is at ensemble/web_scripts/auditions/success.shtml
- Editing the email following a submission is at ensemble/www/audition/form-open.txt
- Answers submitted are dumped into a table at http://mv.ezproxy.com.ezproxyberklee.flo.org/auditions/admin
Closing auditions
Edit /mit/ensemble/web_scripts/tickets/index.php:
Right after <div id="content">, add: <meta http-equiv="refresh" content="0;URL='../index.php'"><!--
Right before </div>, add: -->
Opening auditions
Delete both of the things that were added in closing auditions, and edit all of the relevant pages (listed above). Remember to update the main page
Ticketing
Use Google Forms. Othello is a good example.
Luckily, Google has a new add-ons feature (apps for apps!), so it may be possible to do the next show with a email-sending add-on rather than writing our own script. "Ultradox Trigger" seems like a good tool... just click "Add-ons" to find it. By the time the next show rolls around, there might already be others. More reliable!
Callboard
Stage Manager
To change pages, you first need to log in.
ensemble.scripts.mit.edu/callboard/login
Username callboardadmin
Password ****
Logging in will take you to the "dashboard" but you can get back to the callboard site by clicking the "Ensemble Callboard" link at the very top of that page. It is easier to edit content if you return to the site. After that, content in any of the tables on the contact info and calender page can be edited by clicking the "Edit" links (below the tables).
If anything else needs to be edited (such as putting up a link), there should be a grey bar at the top that includes an "Edit Page" link, which will take you directly to the editor for that page. There is also an "Add New" drop down menu in the same bar, which includes the option "Page", which is how you should add pages if needed. When you do that, there will be a box along the right side that will include an option for setting the page's parent.
For Production and Rehearsal reports, starred fields are required, the others are optional. (I took the fields from the old forms). Clicking "submit" will send an email to the show list, and also post a page on the callboard with whatever is in the form. A link to the page will automatically be added to either the "production" or "rehearsal" page, as is appropriate.
Administration - Things to do at the start of a new show
1. Delete old notes (production and rehearsal)
Go to "Pages" on the main dashboard (on the left). From there you can delete old notes. Make sure to NOT delete the blank form while you are at it! We don't currently store past shows' rehearsal or production reports, other than in the inboxes of the members who were part of those shows.
2. Change show name in heading subtitle
Go to "Settings" on the main dashboard (on the left). From there you can edit the subtitle to the name of the current show.
3. Change email of forms to relevant show list
Go to "Visual Form Builder" on the main dashboard (on the left). From there you can edit the sender (you sm list) for both the rehearsal and the production forms. You can also delete past entries from the log by clicking on the number next to the form's name.
Make sure to also ask officers to edit ensemble-current so it contains your show list.
4. Change cast and crew lists
This can be changed from the contact info page by using the "edit" button under the tables. You can also imbed google docs in the same manner as described below.
5. Change Google Calendar
To change the Google calendar, log in to Callboard and click "Edit Page" on the page with the existing Calendar. Make sure to click on "Source" in the top right. Now, make your calendar public and share it with the Ensemble Google Account. From the Ensemble account, go to the calendar settings. Under "Embed," you will find "Customize." From here, you can select what you want the calendar to look like. When you are happy with it, copy the HTML over to Callboard and save the page!
Other
1. Work with the President to update the constitution following Retreat and Spring EOT.
2. Update the officer list after Spring EOT.
3. Ensure that there are no broken linksPossible things to do in the future include changing the ways for our fans to communicate with us (the opinion and request forms). Also add some way for them to be put on town-crier or some theater mailing list.