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Finance Resources

Purchase/ Consultant Hires

Employee Resources

IS&T Policies

Requests must be sent to the Finance Team
via email and need to include the following
information:

Vendor
Purchase Order Amount
Business Justification
Selection of Source Form (PDF)
- If the purchase is over $10K, at least one
  competitive bid is REQUIRED

If this is a Consulting request the following
information is also required:

Consultant Name
Hourly Rate
Engagement Period
Onsite or Offsite
Statement of Work (Consultants ONLY)
If this is a new NEW VENDOR then a W9 form is
required as well as the following form, which
should be completed by the vendor:
MIT Vendor Registration Form

Request for Payment

Online Request for Payment

HR/Payroll Resources

Travel Booking & Expense Reporting System

MIT Procurement Card

MIT Procard Application

IS&T Financial Software Development Project Process

Project Request (Pre-Business Case Submission)

Ongoing Project Forecasting

Prior to all Business Case submission to the VP of IS&T and
External Sponsorship Committees (ASPCC, SSSC, ITGC, Etc.):

IS&T Project Cost Template must be completed
and submitted to your:
Director Area Senior Financial Analyst

FY15 Project Cost Template
Instructions: IS&T Project Cost Template Instructions and SW Dev Budget Approval Process

Software Development and Time Allocation Processes:

IS&T Monthly and Quarterly Time Allocation Process

Link to: IS&T SW Dev Time Allocation Reports

IS&T Finance Contacts:

Director Area	Senior Financial Analyst	Financial Assistant
Emerging Solutions	Paul Dawson ptdawson@mit.edu	N/A
Enabling Services	Mark Jones mmjones@mit.edu	Sean Nicholson s_nichol@mit.edu Rebecca Maitland maitland@mit.edu
Planning & Administration	Rosalind James rijames@mit.edu	N/A
VP of IS&T	Paul Dawson ptdawson@mit.edu	N/A
Telephone and Network Service Center	Mark Jones mmjones@mit.edu	Sean Nicholson s_nichol@mit.edu
Manager of Finance	Allen Wallace allwall@mit.edu	N/A

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Resources:+* || *{+}General Resources{+}* || || || | | * *Request for Payment* ** [Request for Payment - Mac|https://vpf-mit-edu.ezproxyberklee.flo.org/site/content/download/1704/6046/file/reqpay_mac.xls] ** [Request for Payment - Windows|https://vpf-mit-edu.ezproxyberklee.flo.org/site/content/download/1726/6122/file/reqpay_win.xls] * *$100K / New Consultant Required Documents* ** [$100K/ New FTE/ New Consultant Form|^100K FTE Consulting Request Form.docx] ** [Selection of Source Form|https://vpf-mit-edu.ezproxyberklee.flo.org/site/content/download/1809/6413/file/form2.5A.doc] ** [Selection of Source EXAMPLE|https://vpf-mit-edu.ezproxyberklee.flo.org/site/content/download/3814/18615/file/Sample%20SoS.pdf]{color:red}{*}Additional Required forms for hiring Independent{*}{color}\\ {color:red}{*}Contractor{*}{color} (See Below) | | |\\ * Resume * [Independent Contractor Form|https://vpf-mit-edu.ezproxyberklee.flo.org/site/content/download/787/2686/file/Form%204.15A%20-%20Independent%20Contractor%20Information%20Web%20Form2.doc] * [Independent Contractor Instructions|http://vpf.mit.edu.ezproxyberklee.flo.org/site/procurement/policies_procedures/independent_contractor_instructions] \| * *Travel Voucher Form* ** [Travel Voucher Form - Mac|http://vpf.mit.edu.ezproxyberklee.flo.org/site/content/download/900/3074/file/trav_mac-revised%202.17.10.xls] ** [Travel Voucher Form - Windows|http://vpf.mit.edu.ezproxyberklee.flo.org/site/content/download/863/2962/file/trav_win-revised2.17.10.xls] | | | *{+}SAIS Finance Contacts:+* General Requests: sais-finance@mit.edu || Corinne Hamilton \\ Financial Assistant \\ Information Services & Technology \\ Massachusetts Institute of Technology \\ Room W92-210 \\ 77 Massachusetts Ave. \\ Cambridge, MA 021394307 \\ Voice: 617-253-5198 \\ Fax:  617-253-9661 \\ Email: cbutler@mit.edu \\ || Amber Fearon \\ Senior Financial Business Consultant \\ Information Services & Technology \\ Massachusetts Institute of Technology \\ Room W92-210 \\ 77 Massachusetts Avenue \\ Cambridge, MA 02139-4307 \\ Voice: 617-715-5330 \\ Fax: 617-253-9661 \\ Email: afearon@mit.edu || {section} {column:width=60%} {recently-updated} {column} {column:width=5%} {column} {column:width=35%} h6. Navigate space {pagetreesearch} {pagetree} {column} {section}

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Finance Resources

IS&T Financial Software Development Project Process

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