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Enter the title of the article, the date you are cataloging, and your initials in the OA Database (at certain times throughout the year you may also be asked to enter the number of minutes (approximate) that you spent cataloging the article).
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Resources to have available
The following sources Resources are needed for MIT author and MIT affiliation metadata:
- MIT People Directory: http://web.mit.edu.ezproxyberklee.flo.org/people.html
- MIT Libraries homepage: http://libraries.mit.edu.ezproxyberklee.flo.org/
The following sources may be useful when Resources for determining authorized MIT Corporate Names:
- MIT Libraries homepage: http://libraries.mit.edu/
- OCLC Connexion: http://www.oclc.org/connexion/
- .mit.edu/
- OCLC Connexion: http://www.oclc.org/connexion/
- LC Name Authority File: http://authorities.loc.gov/
- Occasionally there is a new DLC that does not have an authorized form and a heading will need to be created using RDA guidelines (Chapter 11, Section 2): http://access.rdatoolkit.org/.
Resources for formatting and creating MLA citations:
- https://owl.english.purdue.edu/owl/resource/747/01/
- https://www.zotero.orgLC Name Authority File: http://authorities.loc.gov/
Entering Metadata
(the fields listed below are found on the cataloging page)
MITOA Best Practices wiki: https://wikis-mit-edu.ezproxyberklee.flo.org/confluence/display/LIBMETADATA/MITOABestPracs
Note about Authorized Form of Names (personal & corporate bodies):
- MIT Directory will be is the source of the authorized form of name for MIT Authors
- OA FileMaker DB will be is the source for the authorized from form of MIT DLCs, Publishers, ISSNs, and Sponsors
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| Tip |
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If a valid DOI has been provided, many of the following fields will be pre-populated with metadata. Be sure to confirm that the imported metadata is correct according to our standards. Make edits as needed. |
MIT Authors
Required Field
Location: Publisher page, item (checked against MIT Directory)
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- Enter the names of all Authors of the item.
- Remove accents.
- Include the MIT Authors listed above (using the authorized form of the name found in the MIT Directory).
- Exceptions: If an item has more than 30 authors list the MIT Authors only.
Title
Entered by Submitter or Imported via DOI
- Confirm title of article - Must ; the title must match the item being submitted.
Previously used rule (may still need to follow with titles not imported via DOI) - Title may need to be edited if it contains symbols and subscript/superscripts
- Often a symbol-free title can be copied and pasted from the publisher-provided citation.
- Diacritics, symbols, and scientific notations can be entered by cutting and pasting from Character Map (C:\ProgramData\Microsoft\Windows\Start Menu\Programs\Accessories\System Tools).
- Common title edits:
-->; [bar over p]; Omega, Delta, Pi, etc; sqrt[#]; [subscript #] or [superscript #]
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- Cut and paste the abstract from the item or publisher page (publisher page may provide you with cleaner data) if the field is not already populated.
- Abstracts containing formulas and symbols may need editing.
- Diacritics, symbols, and scientific notation can be entered by cutting and pasting from Character Map (C:\ProgramData\Microsoft\Windows\Start Menu\Programs\Accessories\System Tools).
- When the publisher has keywords for article include them after the abstract. The keywords should be preceded by Keyword with a colon. Between each keyword place semicolons.
- If no Abstract is on the item or provided by the publisher:
- Use the first paragraph of text from the item, article or book chapter.
- If book review or letter to the editor, create an abstract (review of Title, or Letter concerning XXX).
- At this time visual abstracts are not supported in DSpace.
- See MITOA Best Practices: MITOA_13. for additional information.
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Required Field
Location: Publisher page, item
If a DOI has been provided this field will be populated with metadata.
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- Enter the citation by either:
- Cutting and pasting citation from publisher page;
- Downloading citation into Zotero or other citation management program (create an MLA citation for the item); or
- Creating the MLA citation yourself if (1) a citation is not provided by the publisher or (2) the item is forthcoming but not yet published.
- Example of a citation Citation for formatting a forthcoming publication: Author. "Title." Forthcoming in: Journal Title.
- Review the citation for spacing issues and accuracy. Delete the DOI from the Citation and any downloaded date provided by Zotero.
- Addition: Add © [year of publication 20XX] Publisher to the end of all citations in which we are cataloging the "Final Published Version" (See Manuscript Version field)
- EXCEPTION: Do not add the copyright statement for "Final Published Versions" if it is obvious from the item or the DOI page that the author(s) maintain(s) the copyright.
- See MITOA Best Practices: MITOA_14. for additional information.
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Required Field
Location: item
If a DOI has been provided this field will be populated with metadata.
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