Page History

Example 1: Online Grading

This communication plan can be included in the Project Kick-Off Meeting presentation.

What	Sponsor Meetings	SAIS Project Reviews	User Status Meetings	Development Team Status Meeting	Testing Documentation	Project Meetings	Sign-Offs
Document	Sponsor Status Document	Daptiv Project Snapshot	Status Report	Project Plan Issues/Action Items	Test Presentation, Plan, Process, Request Tracker reports	Meeting Minutes	Functional Spec, User Test Cases, Acceptance Criteria
When	Monthly Last Thursday at 2:00 pm	Quarterly Project Reviews	Bi-weekly, TBD	Weekly Thursdays at 11 am	TBD	As Needed	May 14, 2010 Jan 24, 2011
How	In-person	In-person	In-person or Conference Call	In-person	In-person, Conference Calls	In-person/ Phone	In-Person
Meeting Attendees	Mary Callahan Eamon Kearns Lori Singer Zahida Taher	SAIS Project Leads Zahida Taher	Brian Canavan Connie Scribner Peter Hayes Zahida Taher Other team members as needed	Development Team	Brian Canavan Connie Scribner Peter Hayes Debra Wiley Zahida Taher	As Needed	Mary Callahan Eamon Kearns
Document Preparer	Zahida Taher	Zahida Taher	Zahida Taher	Zahida Taher	Debra Wiley	Meeting Organizer	Zahida Taher

User Group	Brian Canavan Connie Scribner Peter Hayes Mary Callahan	Design Team	Debra Wiley Charles Christiansen Shawn Dunn Ryan Jones Zahider Taher

Example 2

...

Audience What
Category
Communications
Owner
How
Frequency
Implementation Team
Business users/Registrar's office
Project Updates
Project Calendar
LTR
wiki
Bi-Weekly/As Needed

Project Plan - including testing, training, rollout, support activities
LTR
wiki
As Needed

Project Status/Updates
LTR
wiki
Weekly

Project Contacts
LTR
wiki
As Needed

Project Structure
LTR
wiki
As Needed

Meeting Handouts
LTR
wiki
As Needed

Meeting Agenda
LTR
wiki
As Needed

Meeting Minutes/Notes
LTR
wiki
As Needed

To-Do Items
LTR
wiki
As Needed

Department Administrators/Representatives/Proxies
Project Updates
Status of the project, current activities, expectations
Registrar/LTR
Meetings/Email
Monthly?

Expectations
Rollout, Testing, Training, and Support
Registrar/LTR
TBD
TBD

Testing
Representatives, Status, Schedule, Roles, Expectations
Registrar/LTR

Training
Overall Training Plan
Registrar/LTR

Approach

Logistics (who, what, where, when)

Schedule

Registration

Materials

Rollout (Pilot, Expanded Pilot, Full rollout)
Overall Plan
Registrar/LTR

Logistics - Messaging, Training, Testing, Rollout

Key Dates

Roles and Responsibilities

Ramp up, Ramp Down

Staff Expectations

Support (Pilot, Expanded Pilot, Full rollout)
Overall Post-Implementation Support Plan
Registrar/LTR

Logistics

Escalation Process

Key Contacts

Sponsor Meetings
Status Updates
Approvals

Document
Sponsor Status Report
Project Status Report
Requirements Document
Scope Document
Functional Specifications
Technical Design Document
When
Monthly
Weekly
tbd
tbd
tbd
tbd
How
In Person
Email
Email
Email
Email
Email
Who
Julie Norman
Eamon Kearns
Michael Bergren
Lori Singer
Madge Lewis
Julie Norman
Eamon Kearns
Michael Bergren
Seth Winerman
Lori Singer
Madge Lewis
Julie Norman
Eamon Kearns
Julie Norman
Eamon Kearns
Julie Norman
Eamon Kearns
Eamon Kearns
Owner
Madge Lewis
Madge Lewis
Madge Lewis
Madge Lewis
Madge Lewis
Madge Lewis

Roles and Responsibilities

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Resources

Community

Calendar

Projects

Child pages

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Old Version 10

New Version Current

Key

Example 1: Online Grading

Example 2

Audience What	Category	Communications	Owner	How	Frequency
Implementation Team Business users/Registrar's office	Project Updates	Project Calendar	LTR	wiki	Bi-Weekly/As Needed
		Project Plan - including testing, training, rollout, support activities	LTR	wiki	As Needed
		Project Status/Updates	LTR	wiki	Weekly
		Project Contacts	LTR	wiki	As Needed
		Project Structure	LTR	wiki	As Needed
		Meeting Handouts	LTR	wiki	As Needed
		Meeting Agenda	LTR	wiki	As Needed
		Meeting Minutes/Notes	LTR	wiki	As Needed
		To-Do Items	LTR	wiki	As Needed

Department Administrators/Representatives/Proxies	Project Updates	Status of the project, current activities, expectations	Registrar/LTR	Meetings/Email	Monthly?
	Expectations	Rollout, Testing, Training, and Support	Registrar/LTR	TBD	TBD
	Testing	Representatives, Status, Schedule, Roles, Expectations	Registrar/LTR
	Training	Overall Training Plan	Registrar/LTR
		Approach
		Logistics (who, what, where, when)
		Schedule
		Registration
		Materials
	Rollout (Pilot, Expanded Pilot, Full rollout)	Overall Plan	Registrar/LTR
		Logistics - Messaging, Training, Testing, Rollout
		Key Dates
		Roles and Responsibilities
		Ramp up, Ramp Down
		Staff Expectations
	Support (Pilot, Expanded Pilot, Full rollout)	Overall Post-Implementation Support Plan	Registrar/LTR
		Logistics
		Escalation Process
		Key Contacts
Sponsor Meetings	Status Updates	Approvals
Document	Sponsor Status Report	Project Status Report	Requirements Document	Scope Document	Functional Specifications	Technical Design Document
When	Monthly	Weekly	tbd	tbd	tbd	tbd
How	In Person	Email	Email	Email	Email	Email
Who	Julie Norman Eamon Kearns Michael Bergren Lori Singer Madge Lewis	Julie Norman Eamon Kearns Michael Bergren Seth Winerman Lori Singer Madge Lewis	Julie Norman Eamon Kearns	Julie Norman Eamon Kearns	Julie Norman Eamon Kearns	Eamon Kearns
Owner	Madge Lewis	Madge Lewis	Madge Lewis	Madge Lewis	Madge Lewis	Madge Lewis	Roles and Responsibilities