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Section

For a PI to begin a full proposal, their pre-proposal must be Approved for Full Proposal submission via FMP.

During full proposal submission, PIs submit proposals via the full proposal submission interface, and eSG Administrators manage the full proposal submission process via the Administrative Review web interface or the RFP FMP interface. The Administrative Review interface is only for retrieving information, while the RFP FMP interface is for managing the information.

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Budget information enters the system one of two ways: as a single set of totals, in the case of pre-proposals, or as worksheets.

Worksheets are automatically compiled in real-time by the system to generate 90-4s. 90-4s always reflect the project, investigator, and funding year data entered in the associated worksheets.

Worksheets are editable only via the web, but are easily accessible from the FMP 'Budgets' layout, as well as the following other locations:

FMP - Budgets

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To allow a PI to submit a full proposal, go to the pre-proposal in FMP and toggle 'Approved for FP?' to Yes. This will cause the pre-proposal's Control Panel status to switch to 'Start Full Proposal', and allow them to begin a full proposal.

Online Instructions for PIs - Full Proposal Submission

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Refer to the {link-window:http://seagrant.mit.edu.ezproxyberklee.flo.org/RFP/proposals/index_fp_popup.php\?call\_id\\=3|width=1000px\|height=850px} full proposal submission instructions{link-window} used by PIs during a 2011 MITSG RFP.  While instructions sets  vary among calls and eSG programs, the core features of the full proposal submission system are essentially the same, and are described fully in these instructions.  The instructions linked-to here will update as the full proposal submission interface changes.

Administrative Review Interface - Full Proposal Submission

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*Interface URL:  *{link-window:https://seagrant-mit-edu.ezproxyberklee.flo.org/RFP/proposals/rev_admin_login.php\|width=1000px\|height=850px}Administrative Review Web Interface{link-window}

To access this interface, a user needs to be added as a reviewer via FMP, and assigned the reviewer role of _Admin_ or _Sub-Admin_. Sub-Admins are prohibited from viewing reviews and rebuttals. The following fields must be populated when adding the reviewer: last name, first name, email, and password.
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*Call* select: to view proposals for all active calls or only one active call.

*Phase* select: to view either pre-proposals or full proposals for the chosen call domain.
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+Full Proposal Information+

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*Call*: A proposal's parent call.

*Proposal ID*: This ID is a concatenation of the PI's last name and a random four-digit number.  This ID accompanies the proposal throughout the proposal process and through its lifespan as a funded project.  Files and folders generated in the eSG system that relate solely to this proposal/project use this ID as their naming scheme. _Click to open printer-friendly pop-up window of_ *{_}proposal summary{_}{*}_._

*PI*: Proposal's primary investigator (PI).

*Title*: Proposal title. _Click to open printer-friendly pop-up window of_ *{_}proposal summary{_}{*}_._

*Download*: Compiled full proposals uploaded by the eSG Administrator via FMP appear here. The submit date in this column is the timestamp for the last time the PI clicked the 'Submit Proposal' button in the full proposal submission interface.

*Reviews:*

* _View Peer Reviews / Rebuttals_ : Opens printer-friendly pop-up window of all peer reviews and rebuttals for this full proposal.
* _peer reviews submitted_ : ratio of submitted peer reviews to peer reviewers assigned to this full proposal
* _View Panel Comments_ : Opens printer-friendly pop-up window of all panel reviews for this full proposal.


As PIs add budget worksheets to their proposals, data from these worksheets are automatically compiled per funding year (FY) to generate 90-4 forms in FMP. 'Budgets' is the primary FMP layout for managing budget information input to eSeaGrant via the budget worksheets.

Worksheets associated with each 90-4 are accessible under 'Related Worksheets'. Budget justification is editable at right. New budget worksheets may be added in FMP, but may edited only via the web. The Budgets layout is printer-friendly, and is the actual 90-4 template used for PDF exports. The print view of indirect costs rates and budget justification is shown below the 90-4.

90-4 Header Fields

Grantee : If 90-4 is a sub-award, then this field is automatically set to the PI's institution. If 'No', this field is automatically set to the SG host institution.

Grant Number : Driven by Grant Number assignment in associated 90-2. Setting this value in 90-2 triggers assignment of corresponding value in 90-4s for future funding years.

Project Number : Driven by Project Number assignment in associated 90-2.

Other Costs Display in 90-4

Sub-awards are listed first, followed by up to 13 other costs sorted alphabetically by type, and including a row for summarizing the remainder.

90-4 Total Costs Adjustments

You may adjust the SG and/or Grantee share of Total Costs in each 90-4 using this field. The SG and Grantee Total Costs fields are the only ones affected.

Sub-awards

PIs indicate that a worksheet is a sub-award when they answer 'Yes' to the budget worksheet question "Is this award to a non - <your institution> investigator?". This setting is reflect by the "Sub-Award?" toggle in the 'Budgets' layout.

Sub-award 90-4s must be accompanied by a sub-award coverpage. To create a sub-award coverpage for a 90-4, click the green '+ Sub-Award CP' button that accompanies the 90-4 as listed in the Pre-Proposals and Full Proposals layouts ('Budgets' tab). This creates a new 90-4 pre-configured as a coverpage for the selected 90-4, with the host institution Director as PI (see FMP Interface Configuration - RFP; $$subcontract_PI_id variable).

Excluding a 90-4 from Summary Calculations

This toggle allows for a 90-4 to be excluded in budget summary reports, with the exception of the Cumulative 90-4 and Overall 90-4 by FY (see RFP Reports in FMP).
 

Budget Worksheets

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Layout Descriptions

Full Proposals
  • Email Lead PIs for a single proposal or a found set
  • Manage a proposal's investigator list, including add/edit/delete
  • View budget (90-4) information for a proposal, including edit/delete. New budget worksheets must only be added to a proposal via the proposal submission interfaces.
  • View uploaded proposal files, including the proposal narrative, project time schedule, subcontract materials, and support letters
  • View Current and Pending Support information, including add/edit/delete
  • Delete full proposal, using the 'Delete Proposal' button. This deletes all data and files related exclusively to this proposal. Investigators are un-related from this proposal, but not deleted from the system entirely.
  • Click 'Preview 90-2' to see what the 90-2 will look like for a particular proposal. The 90-2 FY list is programmed to show FYs reflective of the current Omnibus cycle, which changes on Feb 1.
  • The 'Real Start Date' field is useful for proposals that were funded many years before, but are submitted in the Omnibus more than once.

Investigators

  • This table includes investigators added either via registration or at the Investigators proposal submission step, including detailed contact information and a CV / resume. CV / resumes may be added, updated, and deleted here as well.
  • Investigators who registered as PIs automatically have a password; passwords may be applied to other investigators by simply typing one in to the box.
  • Access Type doesn't do anything at this time. Send Email tool needs to be added to this interface.

Budgets

PIs add budget worksheets to their proposals, and data from these worksheets are compiled in RFP FMP to create 90-4 forms. The Budgets section of RFP FMP offers 90-4s for browsing by default, but worksheets driving each 90-4 are accessible at top-right. Budget justification (optional in the pre-proposal phase) is editable via the 'Edit' button below the 90-4. New budget worksheets must only be added to a proposal via the proposal submission interfaces.


Refer to the  used by PIs during a 2014 MITSG Omnibus RFP for a complete set of instructions for using the eSeaGrant budget worksheet.

Questions 1 - 4

  1. Duration - This drop-down list driven by the funding years selected in call configuration (see Call Management).
  2. Budget Type - Selection triggers auto-population of Section H IDC rates of non-sub-award budgets with relevant default rates (e.g. on-campus rate, off-campus rate, other) for the host institution. For this to work properly, default rates for each funding year must be included in the Funding Years table (see Call Management).
  3. Worksheet Title - can be anything
  4. (a) "Is this award to a non - <your institution> investigator?" - 'Yes' toggles worksheet as a sub-award
    (b) "If yes, does your institution have an active sub-award w/ MIT Sea Grant?" - for use with Other Cost sub-awards (see below)


Other Costs

Options
Sub-award (provide label)
Sub-award NOT subject to indirect (provide label)
Other cost subject to indirect (describe)
Other cost NOT subject to indirect (describe)
Tuition NOT subject to indirect cost

All of these options are required variables in eSeaGrant and must not be removed from nor edited in the database table other_cost_types.

"Sub-award NOT subject to indirect" is used primarily when the answer to question #4b ("If yes,…") is 'Yes'.

For Other Cost sub-awards, PIs submit one Statement of Work per proposal and a sub-award budget for each funding year involving a sub-award, populate the Other Cost line in worksheet with the appropriate values from the corresponding sub-award budget, and justify. If including justification in sub-award upload, they should note this in the justification text box.