Page History

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1. [Admin] Create Zoom Links for all Seminar events, following pre-established Zoom settings
   1. Zoom Settings found at https://mit.zoom.us/profile/setting
      

      1. Waiting Room: ON

      2. Only authenticated users can join meetings: OFF

      3. Only authenticated users can join meetings from Web client: OFF

      4. Participants video: OFF

      5. Mute participants upon entry: ON

      6. Chat: ON

      7. Chat (Prevent participants from saving chat): ON

      8. Private chat (Allow meeting participants to send a private 1:1 message to another participant): ON

      9. Display end-of-meeting experience feedback survey: OFF

      10. Screen sharing: CHECK "HOST ONLY"

      11. Remote control: OFF

      12. Nonverbal feedback: ON
          

      13. Meeting reactions: ON
          

      14. Allow participants to rename themselves: OFF

      15. Hide participant profile pictures in a meeting: ON

2. [Admin] Poll faculty for meetings with the speaker; use speaker availability to create limited time slots. Use www.Doodle.com
   1. First send to requested faculty members. Give 1 week to respond.
   2. If requested faculty unavailable, invite rest of DMSE Faculty. Give 1 week.
   3. If still encountering scheduling gaps, invite Materials Community
3. [Comm] Post event details, update as titles/abstracts are received
   1. MIT Events Calendar
   2. Dmse.mit.edu
   3. Facebook
   4. Twitter

No later than 2 weeks prior to Seminar

1. [Admin] Send Run-through Zoom invitation to Speaker, Host, and Backup-Admin (currently Comm)
2. [Comm] Design Poster/Slide to use during Seminar
   1. Use the Poster/Slide for emails and in digital display screens, online, etc.

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