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- Schedule Production meetings
- Make sure the Set Designer and TD meet with Chris Nayler
- Register the Show with SAO and with the city of Cambridge (this can be done as early as you want)*
- Make sure theArts@MIT have your show on their calendar
- Make sure ticket reservations open around the time of the first posters appearing on campus
- Order tickets (see Box Office Manager page for how to)
- With assistance from publicity, contact Technique and the Tech about photographers coming to final dress, and the Tech about a reviewer coming during the first weekend.
- You may have to be persistent on this one to get confirmation from The Tech.
- Recruit:
- Board ops as needed
- Run crew as needed
- Ushers, one per night
- Box office manager + assistant(s)
- Someone to film the show (coordinate with Memory Master)
- Make sure the pre-show announcement exists (it can be pre-recorded or given by one of the actors). It should contain:
- Duration, and intermission duration
- Emergency exits
- No flash photography
- No smoking
- Strobe warning if applicable…?
- Schedule runtime jobs (or get the SM or TD to do it)
- Buy director gift, buy cast&crew gifts and come up with cast&crew awards
- Help schedule/run
- papertech
- cue-to-cue
- Come up with a plan (with your box office manager) with respect to selling out, if you think this is likely to happen
- Make sure one of the Tech or Technique takes a group picture
- Schedule
- Alumni reception
- Brush-up
- Cast Parties
- Post-prod
- Ensure all borrowed items are returned
Just generally be around and help with anything that needs help.
Miscellaneous
*Registering Event with the City of Cambridge
(MIT is transferring to an online process for event registration, so this section may need to be updated soon.)
It is the job of the producer to register the show with the city of Cambridge. Instructions are here: institute-events/events/reg.html
An example of a filled out MIT form and the two entertainment licenses needed for 6 shows over 2 weekends is in the locker:
/mit/ensemble/Private/Contracts/Entertainment Licenses.pdf
Interpersonal Stuff
From conflicts between designers to angry actors to broken up couples to the inevitable conflagration between the SM and the director, you need to get the parties back into a state where they can work together and fulfill their responsibilities. Remember, especially as the show approaches, everyone is hosed, everyone is tired, everyone is looking for an excuse to start screaming, and much of the time squabbles are born more of general frustration than of real interpersonal problems.Try to remain calm and be understanding of the situation. Hugs are also good. 
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