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Basics
Access
Anyone on
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ensemble@mit.edu
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can
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access
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the
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locker.
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From
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any
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Athena
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Cluster,
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simply
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type
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attach
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ensemble
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into
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the
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terminal
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and
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then
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access
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the
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locker
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by
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going
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to
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System
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>
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Places
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>
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Home
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>
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mit
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>
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Ensemble
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Within
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this
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folder,
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the
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www
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folder
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contains
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all
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information
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relevant
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to
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the
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website.
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Editing
To edit a file, you should right click on it and open it with a text editor. Please only edit the files in a text editor. Using Dreamweaver will create unreadable html code. All the pages on the website use Sever-Side Includes (SSI). If you do not have much experience with html, fear not. Most of the pages you will create or edit are very simple. Look at examples from previous years (the Spring 2012 show has very simple code) and do not be afraid to do some trial-and-error testing to get the right designs. If you are a complete beginner, look up html tutorials online and even consider creating a personal webpage to get the gist.
Term Shows
Show Pages
This has changed. Most of the information you need to add a term show is on the GUI that you find by clicking Site administration at the very bottom of any page.
Auditions
- Auditions are found at http://mv.ezproxy.com.ezproxyberklee.flo.org/auditions/
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- Editing
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- this
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- page
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- is
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- at
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- ensemble/web_scripts/auditions/index.php
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- Editing
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- the
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- "submission
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- complete
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- page"
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- is at ensemble/web_scripts/auditions/success.shtml
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- Editing
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- the
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- following
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- a
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- submission
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- is
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- at
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- ensemble/www/audition/form-open.txt
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- Answers
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- submitted
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- are
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- dumped
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- into
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- a
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Closing auditions
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Edit /mit/ensemble/web_scripts/tickets/index.php:
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Right
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after
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<div
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id="content">,
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add:
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<meta http-equiv="refresh"
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content="0;URL='../index.php'"><
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!-
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-
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Right
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before
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</div>,
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add:
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-->
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Opening
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auditions
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Delete
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both
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of
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the
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things
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that
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were
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added
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in
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closing
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auditions,
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and
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edit
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all
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of
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the
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relevant
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pages
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(listed
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above).
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Remember
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to
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update
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the
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main
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page
Ticketing
Ticketing forms work the same as audition forms.
Callboard
Stage Manager
To change pages, you first need to log in.
ensemble.scripts.mit.edu/callboard/login
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Username callboardadmin
Password *
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***
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Logging in will take you to the "dashboard"
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but
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you
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can
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get
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back
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to
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the
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callboard
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site
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by
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clicking
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the
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"Ensemble
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Callboard"
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link
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at
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the
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very
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top
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of
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that
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page.
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It
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is
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easier
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to
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edit
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content
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if
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you
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return
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to
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the
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site.
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After
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that,
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content
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in
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any
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of
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the
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tables
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on
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the
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contact
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info
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and
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calender
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page
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can
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be
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edited
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by
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clicking
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the
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"Edit"
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links
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(below
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the
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tables).
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If
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anything
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else
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needs
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to
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be
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edited
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(such
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as
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putting
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up
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a
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link),
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there
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should
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be
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a
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grey
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bar
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at
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the
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top
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that
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includes
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an
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"Edit
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Page"
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link,
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which
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will
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take
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you
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directly
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to
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the
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editor
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for
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that
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page.
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There is also an "Add
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New"
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drop
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down
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menu
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in
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the
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same
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bar,
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which
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includes
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the
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option
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"Page",
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which
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is
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how
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you
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should
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add
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pages
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if
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needed.
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When
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you
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do
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that,
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there
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will
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be
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a
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box
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along
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the
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right
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side
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that
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will
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include
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an
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option
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for
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setting
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the
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page's
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parent.
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For
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Production
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and
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Rehearsal
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reports,
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starred
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fields
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are
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required,
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the
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others
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are
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optional.
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(I
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took
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the
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fields
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from
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the
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old
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forms).
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Clicking
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"submit"
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will
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send
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an
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to
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the
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show
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list,
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and
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also
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post
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a
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page
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on
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the
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callboard
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with
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whatever
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is
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in
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the
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form.
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A
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link
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to
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the
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page
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will
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automatically
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be
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added
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to
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either
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the
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"production"
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or
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"rehearsal"
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page,
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as
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is
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appropriate.
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Administration - Things to do at the start of a new show
1. Delete old notes (production and rehearsal)
Go to "Pages" on the main dashboard (on the left). From there you can delete old notes. Make sure not to delete the blank form while you are at it!
2. Change show name in heading subtitle
Go to "Settings" on the main dashboard (on the left). From there you can edit the subtitle to the name of the current show.
3. Change email of forms to relevant show list
Go to "Visual Form Builder" on the main dashboard (on the left). From there you can edit the sender (you sm list) for both the rehearsal and the production forms. You can also delete past entries from the log by clicking on the number next to the form's name.
Make sure to also ask officers to edit ensemble-current so it contains your show list.
4. Change cast and crew lists
This can be changed from the contact info page by using the "edit" button under the tables. You can also imbed google docs in the same manner as described below.
5. Change Google Calendar
To change the Google calendar, log in to Callboard and click "Edit Page" on the page with the existing Calendar. Make sure to click on "Source" in the top right. Now, make your calendar public and share it with the Ensemble Google Account. From the Ensemble account, go to the calendar settings. Under "Embed," you will find "Customize." From here, you can select what you want the calendar to look like. When you are happy with it, copy the HTML over to Callboard and save the page!
Other
1. Work with the President to update the constitution following Retreat and Spring EOT.
2. Update the officer list after Spring EOT.
3. Ensure that there are no broken links.