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In total, retreat should not cost more than $1000 between cars and food. Appoint someone to be in charge of food. The venue should not cost anything. Depending on the state of ensemble finances and other events that term, you may need to require a small fee for retreat. This is typically $20 and can be given directly to drivers to reimburse car rentals. As per the constitution, accommodations should be made for people that are unable to pay.
Friendly Toast
There are typically two trips to Friendly Toast each semester paid for in part by the ensemble: one after the small show (CPW, REX) and another after opening night of the term show. Limit everyone to a $15 budget. People are quite good about this and it keeps the bill at a reasonable $300. If someone wants to spend more than $15, have them pay the difference to the ensemble (cash box).
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