Page History

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• Articles yet to be published will not have a DOI or URL
• If the link is broken you may need to search for the proper link
• If the link is broken be sure that is begins with http://dx.doi.org.ezproxyberklee.flo.org/ (followed by the DOI number string from the publisher's website)
• See MITOA Best Practices: MITOA_02.1 for additional information

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Required Field
Location: Publisher page, item

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If a DOI has been provided this field will be populated with metadata

• Confirm that the data is correct
• edit Delete any MIT Author names that do not match the authorized form used in the MIT Author field
  • Re-enter the names of MIT Authors using to match the authorized form used in the MIT Author field
  • edit names if punctuation is missing
  edit = delete original name and add correct name
• Delete any names with incorrect or missing punctuation
  • Re-enter deleted names with the correct punctuation*

If a DOI has not been provided (Or if the DOI was incorrect)

• Enter the names of all Authors of the item
• Include the MIT Authors listed above (using the authorized form of the name found in the MIT Directory)
• Exceptions: If an item has more than 30 authors list the MIT Authors only.

Title

Entered by Submitter or Imported via DOI

• Confirm title of article - Must match the item being submitted
  Previously used rule (may still need to follow with titles not imported via DOI)
• Title may need to be edited if it contains symbols and subscript/superscripts
  • Often a symbol free title can be copy and pasted from the publisher provided citation
  • Diacritics, Symbols, and scientific notations can be entered by cutting and pasting from Character Map (C:\ProgramData\Microsoft\Windows\Start Menu\Programs\Accessories\System Tools)

  • Wiki Markup
    Common title edits: \-->; \[bar-over p\]; Omega, Delta, Pi, etc; sqrt\[#\]; \[subscript #\] or \[superscript #\]

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Required Field
Location: Publisher page, OA DB search, Barton journal search, additional research

If a DOI has been provided this field will be populated with metadata

• Confirm that the data is correct

If a DOI has not been provided (Or if the DOI was incorrect)

• Enter the name of the Journal which has published or will be publishing the itemCheck in Barton to confirm the authorized form of the name
• Search the OA DB to locate the appropriate form of the Title (as used in the OA collection)
• Drop articles from the beginning of all Journal Titles - when manually entering
• Do not use the phrase "forthcoming in:" of "submitted to:" before the Journal title
  • These phrases will be used when creating the citation
• See MITOA Best Practices: MITOA_08. for additional information

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Required Field
Location: Publisher page, Barton journal searchOA DB, Journal website

• Enter the name of the Publisher of the journal the article is published inMost often the publisher page will provide this information or you may need to poke around the journal website to locate the information. In some cases you may need to search Barton
• Use the OA DB to locate the the appropriate form of the Publisher name (as used in the OA collection)
• See MITOA Best Practices: MITOA_09. for additional information

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Required Field
Location: Publisher page, citation, item

(/) If a DOI has been provided this field will be populated with metadata \[May not be the correct date according to the current OA cataloging rules\]

• Confirm that the data is correct
• Enter the year and month that the item has or will be published
• Use the online date, if one is provided. If not, use the print date
• If a month is not available, enter only the year
• See MITOA Best Practices: MITOA_10. for additional information

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Often Used Field
Location: Publisher page, Journal website, Barton journal search, item

If a DOI has been provided this field will be populated with metadata

• Confirm that the data is correctSearch Publisher page and item for mention of ISSN, ISBN, PMID, arxiv numbers, etc. (enter what is available)
• ISSN is the most common identifier that will be entered
  • Search the OA DB for all ISSN and ISBN numbers
  • Enter both the print and online numbers
• See MITOA Best Practices: MITOA_15. for additional information

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• Each sponsor will be entered individually
• Use NAF form of the name, when available (Check OA DB)
• Enter all sponsors associated with MIT authors - look for initials (even if sponsorship was given to a specific individual)
• Enter sponsors/supports only when direct funding is stated or impliedEnter Sponsors and number in the same field: Sponsor (##) ex: National Science Foundation (Contract number 5329010)
• A table has been added to the OA filemaker to keep track of these names. Add names as necessary.
• See MITOA Best Practices: MITOA_23. for additional information
  For more helpful hints on how to correctly enter sponsorship information: https://wikis-mit-edu.ezproxyberklee.flo.org/confluence/display/LIBMETADATA/OA_Sponsors

Subjects/Keywords

No longer used

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Required Field
Location: Publisher page, item

If a DOI has been provided this field will be populated with metadata

• Confirm that the data is correct

If a DOI has not been provided (Or if the DOI was incorrect)

• Enter the citation by either:
  • Cut and paste citation from publisher page;
  • Download citation into Zotero or other citation management program. Create a MLA citation for the item; or
  • Create the MLA citation yourself if (1) a citation is not provided by the publisher or (2) the item is forthcoming but not yet published.
    • Example of a citation for a forthcoming publication: Author. "Title." Forthcoming in: Journal Title.

• Wiki Markup
  *Addition:* Add *© \[year of publication 20XX\] Publisher* to the end of all citations in which we are cataloging the "*Final Published Version*" (See Manuscript Version field)

  • EXCEPTION: Do not add the copyright statement for "Final Published Versions" if it is obvious from the item or the DOI page that the author(s) maintain(s) the copyright.
• See MITOA Best Practices: MITOA_14. for additional information

Ordered Author

Required Field (may not need to enter by hand)
Location: item

If a DOI has been provided this field will be populated with metadata

• Confirm that the data is correct

If a DOI has not been provided (Or if the DOI was incorrect)Use only if there is no DOI entered for the item

• Enter all authors for an item
• Enter in the order they appear on the item
• Enter in the form found on the item (don’t use a fuller form of name that we may be getting from other sources)
• Use semicolon+space separators between names
• Names should be formatted as Last, First M. or Last, F. M.
• Examples:
  • Warden, M. R.; Miller, E. K.
  • Henry, Asegun; Chen, Gang; Plimpton, Steven; Thompson, Aidan
  • Cho, Taeg Sang; Lee, Kyeong-Jae; Kong, Jing; Chandrakasan, Anantha P.

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