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- Determine which authors of an item are "MIT Authors"
- Author affiliation is most often denoted by a number or symbol, following the name, which corresponds to a list of affiliated institutions listed below. In some cases authors are listed in groups by their affiliation. Often this information is found on the first page of an item or in a footnote - you may also need to scroll to the end of an article to locate the affiliation information
- All MIT associated authors of an item will need to be checked in the MIT directory (the form of name in the directory is what we are considering the authorized form of the name)
Wiki Markup Enter the names as provided in the directory regardless of the form of the name found in the item \[_See MITOA Best Practices: MITOA_03.2 for exception_\]
- Enter the name in the following form: Last, First M., Jr.
- If the name is not in the MIT directory it will still be entered in as an MIT Author. Often there are names of student who have since graduated the Institute. You may want to search the entire MIT site for the name to double check that an author was a student or faculty at some point when the article was researched/written
- If you are unable to determine if A. Smith is Adam or Alison use only the initial A.
- Sometimes a distinction can be made if the authors email address or DLC is listed on the item
- Exception: If an Author is listed on the item as being part of MIT through the Whitehead Institute, but does not show up in the MIT directory do not enter them as an MIT Author. Most Whitehead employees are also MIT affiliates and will show in the directory
- Exception: Broad Institute: Broad Institute authors will be entered as a MIT Authors only when the published date of a submission is prior to July 1, 2009
- See MITOA Best Practices: MITOA_03. for additional information
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Required Field
Location: Publisher page, item
Wiki Markup BartonSearch willthe beOA searchedDB to determine the authorized form of the MIT department, lab, or center (DLC) (and, if necessary, created by the cataloger) \[ex: Massachusetts Institute of Technology. Dept. of Physics\] note: OCLC and LNAF may also be consulted
- Enter any MIT DLCs listed in the article
- Enter any DLCs that appear in an author's MIT Directory record
- Enter each DLC only once - even when multiple authors are associated with a single DLC
- Exceptions: Broad Institute (post 7/1/09) & MIT-Singapore Alliance are not considered MIT Affiliations and should not be entered. Whitehead Institute should only be entered if the Authors are both Whitehead and MIT affiliates
- See MITOA Best Practices: MITOA_04. for additional information
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Required Field
Location: Publisher page, item
If a DOI has been provided this field will be populated with metadataNote - Confirm that the data is correct
- edit MIT Author names to match the authorized form used in the MIT Author field
- edit names if punctuation is missing
- edit = delete original name and add correct name
- Enter the names of all Authors of the item
- Include the MIT Authors listed above (using the authorized form of the name found in the MIT Directory)
- Exceptions: If an item has more than 30 authors list the MIT Authors only.
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