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SUBMITTING DATA via the web

Refer to the {link-window:http://seagrant.mit.edu.ezproxyberklee.flo.org/RFP/proposals/index_fp_popup.php?call_id\\=16|width=1000px|height=850px}full proposal submission instructions{link-window} used by PIs during a 2013 MITSG Omnibus RFP.

Questions 1-4

1. Duration - drop-down list driven by funding years selected at call configuration
2. Budget Type - selection triggers IDC rate defaults for non-sub-awards (how can this be customized?)
3. Worksheet Title - can be anything
4. (a) "Is this award to a non - <your institution> investigator?" - toggles worksheet as a sub-award
   (b) "If yes, does your institution have an active sub-award w/ MIT Sea Grant?" - for use with sub-awards (see Other Costs)

Matching Support
You may configure per call and per phase whether matching funds are required, and at what rates.

Browse budgets in FMP by either 90-4 or worksheet via the buttons at top-right. PIs add budget worksheets to their proposals, and data from these worksheets are dynamically compiled in FMP to create 90-4s. New budget worksheets may be added in FMP, but may only be edited via the proposal submission interfaces.

• To edit budget justification for a 90-4, click the 'Edit' button below the 90-4 form.
• To edit a budget worksheet, browse to the worksheet directly or via its associated FY, and click the 'Edit' button.
• To add a budget worksheet, go to any worksheet for the same proposal and click the 'Add Worksheet' button, and assign the worksheet to a fiscal year. Then, click the 'Edit' button for that worksheet to open the web-based worksheet form.  Complete the web form, click 'Update Worksheet', and close the web form.  Return to this worksheet in FMP, and select Records > Refresh Window.
• To delete a 90-4 or worksheet, click the corresponding 'Delete' button in either view.  Deleting a 90-4 will also delete ALL budget worksheets associated with that FY, while deleting a worksheet will also delete the associated 90-4 if that worksheet was the only one for a particular FY.

Sub-Awards

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The Sub-Award setting for a budget is initially set by the PI, when they answer the budget worksheet question "Is this award to a non - <your institution> investigator?". To create a sub-award coverpage for a 90-4, click the 'Sub-Award CP' button. This creates a new 90-4 pre-configured as a coverpage for the selected 90-4, with the host institution's Director as the PI (see FMP Interface Configuration - RFP; $$subcontract_PI_id variable).

Sub-award coverpage 90-4s are automatically excluded in summary calculations (e.g. Overall 90-4 for FY, Overall 90-4 for proposal), etc.). To selectively exclude other 90-4 records, set the 'Exclude in summary calculations?' radio button for a 90-4 to 'Yes'.

'Omnibus Only?' is useful for filtering only 90-4s included in the current Omnibus.

Other Costs

Options
Sub-award (provide label)
Sub-award NOT subject to indirect (provide label)
Other cost subject to indirect (describe)
Other cost NOT subject to indirect (describe)
Tuition NOT subject to indirect cost

All of these options are required by eSeaGrant and must not be removed from nor edited in the database table other_cost_types. "Sub-award NOT subject to indirect" is used primarily when Question #4a "If yes,…" is true.

For sub-awards, PIs submit one Statement of Work per project and a sub-award budget for each funding year involving a sub-award, populate the Other Cost line in worksheet with the appropriate values from the corresponding sub-award budget, and justify. If including justification in sub-award upload, they should note this in the justification text box.

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