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Create and go over contract with Director. Go over casting policy and rehearsal time maximums with Director. Make sure the director has scheduled a read-through. It can be very useful to meet with the director before the first prod meeting (even very soon after they hired) to familiarize them with various ensemble practices (e.g. what prod positions we have, how prod meetings work, the timeline for prod/auditions etc, lines of responsibility between director/producer/SM etc). The first director check should be delivered at the first prod meeting.
Auditions
Assist with audition process with the SM team and the director
with the audition process. Create and go over actor contracts with all auditionees
. Ensure that auditions adhere adhere to the Casting Guidelines stipulated in the Constitution.
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Run all production meetings (usually weekly, more frequently if necessary)
. Say NO to the director if a task is not feasible - if you are not sure, ask the TD/officers/designer. If you're still not sure, ask Rinaldi. If you're still not sure, say no.
Check in at least weekly (not just at prod meeting) with design/building staff.
Check in at least every other day with director and SM teams
. Obtain entertainment licenses. Register the event (with CAC, Cambridge), etc. Try to get and idea of what run crew (dressers, stagehands, etc.) will be needed as early as possible and start looking for them as soon as possible, as they are usually difficult to find.
Prod Week
Assist as needed. Ccatch Catch all the balls that are dropping. Help out the stage manager(s) in any way you can. At that point your job will be mostly over, but theirs is just beginning. Making their life easier makes everyone happier.
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Assist as needed. While it is not necessary for the producer to attend all performances, it is recommended, as a) it makes everyone feel better and b) you can be around if an extra pair of hands are needed in an emergency
After Closing
Ensure that all prod staff have fulfilled all their obligations (i.e., returned borrowed equipment). )
Set a deadline for all receipts to be turned in.
Submit a final budget (based on receipts turned in)
Run . Schedule and run the post-production meeting to discuss the production (what went wrong, what went right, etc.)