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*Full Proposal Peer Review* includes the following steps:

# Submitted full proposals are compiled by eSG Admins and uploaded to eSG via FMP, and accepted for review.
# If your program uses peer review configuration #2 (see [FMP Interface Configuration - RFP|manuals:FMP Interface Configuration - RFP]), an evaluation criteria set for each call will have to be created in FMP. 
# Reviewers are added/edited, assigned to full proposals and emailed login and peer review instructions, via FMP.
# Reviewers {link-window:https://seagrant-mit-edu.ezproxyberklee.flo.org/RFP/proposals/rev_login.php|width=1000px|height=850px}submit peer reviews{link-window}.
# Reviews are viewed via the {link-window:https://seagrant-mit-edu.ezproxyberklee.flo.org/RFP/proposals/rev_admin_login.php\|width=1000px\|height=850px}Administrative Review Web Interface{link-window} or FMP, and compiled via FMP for distribution.

{color:#ff0000}For a full description of the RFP FMP interface, go to :{color}

Compiling and Uploading

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Full Proposals; Accepting for Review

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For each proposal,

  1. Go to Pre-Full Proposals > Coverpage90-2, and click the button: 'PDF' button: All parts for this proposal, incl. budget worksheets'. This triggers creation of a folder on the user's desktop named for the related Proposal ID, into which the system deposits the pre-full proposal coverpage(s), 90-2, narrative, budget worksheets, and , project time schedule, subcontract materials, support letters and CV / resumes.
  2. Use a program like Adobe Acrobat to compile all of these pdfs into a single pdf named for the related Proposal ID (e.g. 'Bray_1234.pdf').
  3. Go to Pre-Full Proposals > Files, and upload the compiled pre-full proposal pdf via the blue upload button. The uploaded pre-full proposal will become available to PIs via the Control Panel, eSG Admins via the Administrative Review web interface, and to pre-proposal peer reviewers in the Pre-Proposal Peer Review web interface.
  4. At the top of Pre-Full Proposals, toggle the 'Accepted for Review?' to 'Yes'.

Setting-up Reviewers for

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Peer Review, in FMP

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Add / Edit Reviewers

  • Go to Reviewers > Suggested.  These reviewers were suggested by PIs during the pre-proposal submission phase.  To promote a Suggested Reviewer to Reviewer, click the 'Promote to Reviewer' button.  This will move a Suggested Reviewer's information into the Reviewers table.
  • At a minimum, the following fields must be populated when adding a reviewer: last name, first name, email, and password.
  • Add the role of 'Pre-Proposal Peer Reviewer' via the Roles list at top-right.

Assign Peer Reviewers to Pre-Proposals

Select the Assignments tab.

Full Proposals

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    You may assign pre-proposals to a reviewer by call or proposal.  To assign a reviewer to an entire call of pre-proposals accepted for review, use the select drop-down at right.  Select the Assignments tab.  To assign a reviewer to a specific proposal (among active calls and proposals accepted for review), click the green \[+\] button beneath 'Assigned Pre-Full Proposals for Peer Review', and select the proposal via the drop-down that appears.

Email Reviewers

  • Use the email template 'announcement of pre-proposal peer review process', which includes reviewer-specific login privileges and pre-proposal peer review instructions. Customize this template if necessary.

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Peer Review Submission

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The {link-window:https://seagrant-mit-edu.ezproxyberklee.flo.org/RFP/proposals/prelimrev_review_login.php|width=1000px|height=850px}Pre-ProposalPeer Review web interface{link-window} presents to the reviewer all pre-full proposals assigned to them, including the PI name, proposal title, and the compiled pre-full proposal pdf uploaded by the eSG Admin. Reviewers supporting comments are required for all ratings or recusals.

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Peer Review Management and Compilation

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Reviews are viewable via the {link-window:https://seagrant-mit-edu.ezproxyberklee.flo.org/RFP/proposals/rev_admin_login.php\|width=1000px\|height=850px}Administrative Review Web Interface{link-window} or FMP, as they are added by reviewers.  The Admin Review web interface shows reviews by proposal, while FMP shows reviews when browsing by full pre-proposal, by reviewer, or as a list under 'Reviews'.

You have several options for retrieving pdfs of pre-proposalpeer reviews:

# {link-window:https://seagrant-mit-edu.ezproxyberklee.flo.org/RFP/proposals/rev_admin_login.php\|width=1000px\|height=850px}Administrative Review Web Interface{link-window} : click 'Pre-ProposalView Peer Reviews / Rebuttals' for a proposal, and then export or print the pop-up window as a pdf :: by proposal
# FMP > Full Pre-Proposals > Reviews: Click 'View: Pre-ProposalPeer Reviews (this proposal)' and then 'Save as PDF'. :: by proposal
# FMP > Reviews > Reports: Select call to retrieve pre-proposalpeer reviews for, click either 'View: Pre-proposalPeer reviews, by proposal', or 'View: pre-proposalPeer reviews, by reviewer', and then 'Save as PDF'.  :: by proposal or reviewer