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For each proposal,

  1. Go to Pre-Proposals > Coverpage, and click the 'PDF' button. This triggers creation of a folder on the user's desktop named for the related Proposal ID, into which the system deposits the pre-proposal coverpage, narrative, budget worksheets, and CV / resumes.
  2. Use a program like Adobe Acrobat to compile all of these pdfs into a single pdf named for the related Proposal ID (e.g. 'Bray_1234.pdf').
  3. Go to Pre-Proposals > Files, and upload the compiled pre-proposal pdf via the blue upload button. The uploaded pre-proposal will become available to PIs via the Control Panel, eSG Admins via the Administrative Review web interface, and to pre-proposal reviewers in the Pre-Proposal Review web interface.
  4. At the top of Pre-Proposals, toggle the 'Accepted for Review?' to 'Yes'.

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Setting-up Reviewers for Pre-Proposal

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Review, in FMP

*Interface URL:  *{link-window:https://seagrant-mit-edu.ezproxyberklee.flo.org/RFP/proposals/rev_admin_login.php\|width=1000px\|height=850px}Administrative Review Web Interface{link-window} To access this interface, a user needs to be added as a reviewer, and assigned the reviewer role of _Admin_ or _Sub-Admin_. Sub-Admins are prohibited from viewing reviews and rebuttals. {color:#ff0000}'Faculty Committee' and 'State/Industry Council are still coded into the interface - REMOVE.{color} The following fields must be populated when adding the reviewer: last name, first name, email, and password. ---- *Call* select: to view proposals for all active calls or only one active call. *Phase* select: to view either pre-proposals or full proposals for the chosen call domain. ---- +Proposal Information+ \\ *Call*: A proposal's parent call. *Proposal ID*: This ID is a concatenation of the PI's last name and a random four-digit number. This ID accompanies the proposal throughout the proposal process and through its lifespan as a funded project. Files and folders generated in the eSG system that relate solely to this proposal/project use this ID as their naming scheme. _Click to open printer-friendly pop-up window of_ *{_}proposal summary{_}{*}_._ *PI*: Proposal's primary investigator (PI). *Title*: Proposal title. _Click to open printer-friendly pop-up window of_ *{_}proposal summary{_}{*}_._ *Download*: Compiled pre-proposals uploaded by the eSG Administrator via FMP appear here. The submit date in this column is the timestamp for the last time the PI clicked the 'Submit Proposal' button in the pre-proposal submission interface. *Reviews*: Opens printer-friendly pop-up window of all reviews for this pre-proposal.
  • Select the Assignments tab.
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Add / Edit Reviewers
For each new reviewer,

  • At a minimum, the following fields must be populated when adding a reviewer: last name, first name, email, and password.
  • Add the role of 'Pre-Proposal Reviewer' via the Roles list at top-right.
    Assign Reviewers to Pre-Proposals
    For each pre-proposal reviewer,
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You may assign pre-proposals to a reviewer by call or proposal.  To assign a reviewer to an entire call of pre-proposals accepted for review, use the select drop-down at right.  To assign a reviewer to a specific proposal (among active calls and proposals accepted for review), click the green \[+\] button beneath 'Assigned Pre-Proposals for Review', and select the proposal via the drop-down that appears.
Email Reviewers

RFP FMP - Pre-Proposal Submission

For a full description of the RFP FMP interface, go to :

Layout Descriptions (brief)

Pre-Proposals
  • Email Lead PIs for a single proposal or a found set
  • Manage a proposal's investigator list, including add/edit/delete
  • View budget (90-4) information for a proposal, including edit/delete. Budget information must only be added to a proposal via the proposal submission interfaces.
  • View uploaded proposal files, including the proposal narrative

Investigators

  • This table includes investigators added either via registration or at the Investigators proposal submission step, including detailed contact information and a CV / resume. CV / resumes may be added, updated, and deleted here as well.
  • Investigators who registered as PIs automatically have a password; passwords may be applied to other investigators by simply typing one in to the box.
  • Access Type doesn't do anything at this time. Send Email tool needs to be added to this interface.

Budgets

PIs add budget worksheets to their proposals, and data from these worksheets are compiled in RFP FMP to create 90-4 forms. The Budgets section of RFP FMP offers 90-4s for browsing by default, but worksheets driving each 90-4 are accessible at top-right. Budget justification (optional in the pre-proposal phase) is editable via the 'Edit' button below the 90-4.
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